Financial leadership lisd 11/17/2016 Financial leadership lisd November 15, 2017

11/17/2016 agenda Introduction from Pam Waggoner, Board President Contracts Purchasing Business Services walk through Next meetings Feedback

LEGAL AND LOCAL REQUIREMENTS 11/17/2016 Leander isd contracts LEGAL AND LOCAL REQUIREMENTS

Annual contract volume 11/17/2016 Annual contract volume +/- 150 vendor contracts with operational funds 200+ actual contracts 100+ campus contracts with activity funds 200+ independent contractor agreements

Contract terminology Advertising Assignment Compensation Debarment and suspension Felony conviction notice Force majeure Governing law Indemnification Insurance Non-appropriation Ownership of product/work Public information act Scope of work Term Termination Venue

Contract authority Board Action Administration Contracts which are not budgeted Construction Vendors who report directly to the Board Demographer Financial auditor Municipal advisor All other budgeted contracts

Taxpayer funds All district contracts for the purchase of goods and services, except contracts for the purchase of produce or vehicle fuel, valued at $50,000 or more in the aggregate for each 12-month period, shall be made by the method that provides the best value for a district.

Options to satisfy NON-CONSTRUCTION purchasing law Competitive sealed proposals Request for proposals Request for qualifications Interlocal contract Purchasing cooperatives

exceptions Professional Services Other Architect Attorney Certified public accountant Engineer Financial consultant Land surveyor Technology consultant Emergency damage or destruction Sole source Item for which competition is precluded Film, manuscript, or book Utility service, including electricity, gas, or water

Process and factors Historically underutilized business Past relationship with the district Purchase price Long-term cost to the district Quality of vendor’s goods and services Vendor reputation Principal place of business Meet district needs

Required disclosures Conflict of interest Felony conviction notice Interested parties Non-collusion Person indebted to district Suspension and debarment W-9

construction PURCHASING LAWS

Options to satisfy CONSTRUCTION purchasing law Competitive bidding Competitive sealed proposals Construction manager agent Construction manager at-risk Design build Interlocal contract Job order contract

Selecting a contracting method A board that considers a construction contract using a method authorized by Government Code Chapter 2269 other than competitive bidding must, before advertising, determine which method provides the best value for the district.

Process and factors In determining the award of a contract, the district shall consider and apply: 1. Any existing laws, including any criteria, related to historically underutilized businesses; and 2. Any existing laws, rules, or applicable municipal charters, including laws applicable to local governments, related to the use of women, minority, small, or disadvantaged businesses In determining the award of a contract, the district may consider: 1. Price. 2. The offeror’s experience and reputation. 3. The quality of the offeror’s goods or services. 4. The impact on the ability of the district to comply with rules relating to historically underutilized businesses. 5. The offeror’s safety record. 6. The offeror’s proposed personnel. 7. Whether the offeror’s financial capability is appropriate to the size and scope of the project. 8. Any other relevant factor specifically listed in the request for bids, proposals, or qualifications.

Tour of business services Warehouse Copy Center

Next few meetings December 1, 2017 January 16, 2018 February 21, 2018 11/17/2016 Next few meetings December 1, 2017 Demographer report Taxes and state aid January 16, 2018 Human resources Staffing February 21, 2018 Teaching and learning

Chief Financial Officer 11/17/2016 Contact information Lucas Janda Chief Financial Officer lucas.janda@leanderisd.org 512.570.0405