Rotary Foundation District 6880 District Grants 2018-19 Presenter Bob Kelley Selma Rotary Club District 6880 Foundation Chair

Rotary Foundation This Presentation will be Available as a PowerPoint Presentation At www.rotary6880.org In the Downloads Section

REMINDER Your participation today qualifies your club For a District Grant In 2018-19 Please send an email or mail to: dist6880grants@gmail.com Jan McDonald 1002 S. Main St. Demopolis, AL 36732 Stating the webinar you attended along with your club name Use Webinar Attendance as the subject

What Are District Grants Rotary Foundation Makes Two Types of Grants Global Grants for Large International Projects that involve the cooperation of Two or More Clubs and Districts from around the World District Grants are intended to support the Projects and efforts of local Rotary clubs

What Are District Grants Rotary Foundation (NOT District) Funds for Rotary Club Supported Projects Projects are usually smaller in size Projects completed in shorter timeframe (3-6 months) Projects involve the active participation (usually) of the local Rotary Club Can be done in conjunction with another organization

What Do District Grants Support Club Projects – About $40,000 each year Interact Rotaract Youth Exchange Summer Scholars – Scholarship Program Club and (DDF) District funding only—no TRF match

Where Does the $$ Come From? It is a partial return of Contributions to the Rotary Foundation 3 Years Ago 50% comes back to District 6880 50% of what comes back is eligible to fund District Grants The other 50% is available to fund Global Grants and Polio Plus In an Average Year we will have about $40,000 available for District Grants

District Grant Timeline 2018-19 Grants Management Seminar 2012 District Grant Timeline 2018-19 Feb. 15, 2018 Clubs complete Grant Management Seminar March 27,2018 Clubs sign MOU’s (deadline) (required every year) April 28, 2018 Final Reports Due on 2017-2018 District Grants May 15, 2018 District Grant Applications due (2018-2019 Grants) June 1, 2018 Final review of District Grant Apps by Committee July 1, 2018 District Block Grant (for all clubs) submitted to TRF Sept. 1, 2018 District Grant Club Awards announced(approximately) Nov. 1, 2018 District Grants funds released to Clubs Jan. 1, 2019 Projects should start on or before this date Feb. 15, 2019 Project progress report due April 1, 2019 Projects Completed by this date April 28, 2019 Final Reports due (2018-2019 Grants) for review and approval by district grants & stewardship chair 1

Application Process District grant may be used for local or international projects. Some activities are NOT permitted – more later Read Grant Terms and Conditions, RI has Final Decision Grants Committee reviews and asks for revisions or passes on for final vote. May have more requests than $ available – we will reduce request to match what we have. Clubs that Give to the Foundation have Better Chance of Full Funding.

Prohibited Activities Purchase of Land or buildings Fundraising activities Expenses related to Rotary activities-conferences, anniversary celebrations, etc. Unrestricted cash donations to an agency Activities for an expense already paid Rotary signage costing over $500.00 Rotary cannot own any equipment purchased

Permitted Activities Conducting educational seminars Repair of existing buildings New construction in parks or public areas Purchase of equipment for organizations Food backpack programs Scholarships (no payments to individuals) Town Welcome Signs International projects

Plan Your Project Get two club members committed to project Plan the scope of activities Find a way to get Rotarians involved Get cost and time estimates Coordinate with any municipal or other entities Coordinate with other Rotary clubs Make a plan for Publicity Have Contingency Plans if we can’t fund your entire request

REMINDER Your participation today qualifies your club For a District Grant In 2018-19 Please send an email or mail to: dist6880grants@gmail.com Jan McDonald 1002 S. Main St. Demopolis, AL 36732 Stating the webinar you attended along with your club name Use Webinar Attendance as the subject

Conduct Your Project Don’t Start before getting final approval Don’t spend any money before final approval Save your receipts!!! Invoices are not receipts Try to run as many expenses as possible through the club rather than individual members Let us know if things change If project goes over budget, can we get more Grant money? NO!

What if We Can’t Do Our Project The final report is due by April 28,2019. The projects are to be completed by then. Municipal Time frames get Changed Key individual on project leaves Fundraising Falls Short CONTACT US EARLY IN A PROBLEM We will work to try and accommodate changes May have to cancel grant, but you can reapply

Prepare Your Final Report Describe what was done Show what was spent Attach copies of your receipts Make sure your numbers match Sign the report Scan and email the report

Include Pictures with Report

Getting Reimbursed We operate District Grants as a reimbursement If we provide funds up front you have to keep them separate from club finances Be timely in preparing your final report Check goes to President or Secretary Rotary allows only one District Grant year to be open at a time – meaning we can’t get funds for the current grant year if last year’s projects are still open. Your problems become our problems.

Common Mistakes Income and Expenses don’t match Buying Equipment, but no Rotary participation Incomplete set of receipts Only having one member responsible for the project Starting too early Providing way too much detail about project, both in the application and final report Make Grant Request for Round Amounts, i.e. $1,000.00 not $997.65. It’s an estimate.

QUESTIONS ??? janmcd66@gmail.com (334)341-3493

REMINDER Your participation today qualifies your club For a District Grant In 2018-19 Please send an email or mail to: dist6880grants@gmail.com Jan McDonald 1002 S. Main St. Demopolis, AL 36732 Stating the webinar you attended along with your club name Use Webinar Attendance as the subject