XML Registry and Repository for the Education Community Holly Hyland, Federal Student Aid

Federal Student Aid: Evolution to the Target State Vision A target state outlines the vision to achieve integration. Business needs drive technology solutions. External Transfer Business Function Application Aid Eligibility Determination Establish Person Record GL Accounting Budgeting External Financial Reporting Authentication & Access Management Credit Check SSCR Servicing Reporting (FFEL & Campus Based) Edit Checks Enterprise Shared Functions Common Data Architecture Generate/Distribute ISIR/SAR CSB FMS Warehouse/Data Marts Match Against CDA (FAH) Send/Receive from Matching Agencies SSIM Logic Consolidate Loans Payment Processing Authentication & Access Tools Enablers Business Intelligence Tools Enterprise Analytics and Research Acquisition & Planning Strategy Enterprise Performance Management Case Tracking (Ombudsman) Partner Payment Calculation/PrePopulation CDR Recommend Policy Changes Ancillary Services Aid Awareness NSLDS Partner Payment Management Partner Payment Admin Transactions Students Trading Partners Process Payments State Agency Funding Analytics Computation Edits - EFC AR Management Distribute Eligibility Transfer Monitoring Process Promissory Notes FMSS GAPS RID Mappings Relationship Mgmt Audit History Disbursement Origination Servicing Eligibility Monitoring Participation Oversight Application for Participation Partner Eligibility Participation Management Enrollment/Access Mgmnt Performance Mgmnt* - Closed School Processing - Oversight Reviews/Actions - Risk Management - Ongoing Monitoring - Default Rate Calculations - Accountability For Funds Partner Management Partner Payment Processing - ACA Payments to Schools Bulk Payment Calcs Payments & Tracking P-Note Processing Award Processing Disbursement Processing - Calc & Monitor Funding Chngs - Award Processing Funding Level Management - Payments & Tracking - Student Based Pymnt Calcs School Payments (Pass-Through) & Disbursement - Paper Processing & Fulfillment - Electronic Processing Application Processing Applicant/Recipient Eligibility - Paper Processing/Fulfillment Student Authentication & Access Mgmnt Inbound Payment Processing Consolidations Loan Assignment Processing Collections Default Aversion Mgmnt Delinquency Death, Disability & Bankruptcy Mgmnt* Performance Common Services for Borrowers Borrower Refund Processing Financial Management - Funds Control - External Financial Reporting - Accounting - Internal Controls - Budget - Awareness - Counseling Business Process Awareness - Acquisition & Planning Strategy - Contract Management Enterprise Performance Management - Performance Analytics & Reporting Support Functions - Program Analytics & Reporting - Aggregated Recipient Data Portfolio Data Management FSA Integration Vision Framework FSA Business Architecture FSA Enterprise Target State Life- cycle Phase Applicant/ Borrower Process Department of Education Help Desk Financial Partners Portal Schools Portal FSA Trading Partner Partner Application Oversight Aid Education Submission Eligibility Repayment Consolidation Aid Awareness & Application Institution Participation Servicing Trading Partners & Servicers Guaranty Agencies Student Aid on the Web Call Centers Collections Origination & Disbursement ED Financial Management Lenders (Lender Servicers) Other External Partners To-Be Financial Aid Life Cycle DRAFT High-Level Business View State Agencies Schools ( School Servicers) Common Services for Borrowers Origination & Disbursement Trading Partner Management Delivery FSA Gateway Award & Disbursement Processing School Aid Payments & Funding Level Mgmt Partner Enrollment Partner Eligibility & Oversight Funds & Internal Controls Service Loans Recovery & Resolution ITA Integrated Technical Architecture VDC Virtual Data Center EAI Enterprise Application Integration Internal Transfer

Federal Student Aid: Data Strategy Purpose Develop an overall approach towards data to ensure that accurate and consistent data is available to and exchanged between Federal Student Aid and our customers, partners, and compliance and oversight organization. Get the Right Information To the Right Person At the Right Time and Place At the Right Cost

The Target State Vision L i f e - c y l P h a s A p n t / B o r w Aid Education Submission Eligibility Repayment Consolidation Aid Awareness & Application Institution Participation Servicing Communications Publications Press Releases Department of Education Help Desk Financial Partners Portal Schools Portal Partner Application Oversight Guaranty Agencies Origination & Disbursement Financial Management Other External Partners Target State Vision High-Level Business View of the Financial Aid Lifecycle Revised Sept 2005 State Agencies Schools (School Servicers) Common Services for Borrowers Origination & Disbursement Integrated Partner Management Federal Student Aid Gateway Award & Disbursement Processing School Aid Payments & Funding Level Management Partner Participation & Enrollment Funds Management Service Debts Recovery & Resolution Internal Transfer External Transfer Business Function Financial Reporting Run Credit Check Common Logic Edit Checks E S d u F Information Framework Generate Distribute ISIR SAR Data Send Receive from Matching Agencies SSIM Logic Consolidate Loans Enterprise Analytics and Research Acquisition & Planning Strategy Enterprise Performance Ombudsman Case Research Recommend Policy Changes Establish Person Record Partner Payment and Reporting Management Payables State Agency Funding Analytics Calculate EFC Receivables Manage Promissory Notes One Financial GAPS RID Legacy Identifier Crosswalk Audit History Analytical Data Transactions Person Org Metadata Repository EDW Distribute Student Eligibility Campus-Based Aid Awareness Financial Aggregates & Reporting Financial Aid History Student Enrollment Default Rate Calculation Distribute School Eligibility Review Information Student Aid History Management OIG Aggregate Relevant Information Determine Student Eligibility OPE CDA/ODS (NSLDS II) Integrated School View Integrated Student View Guaranty Agency Payment & Reporting Administration Budget Formulation Credit Report Manage Monitor Aid Aid Eligibility Determination Lender Payment & Enterprise Access Management Conference Planning Lenders (School Servicers) ITA Integrated Technical Architecture Business Intelligence Tools ESB Enterprise Service Bus Authentication Access VDC Virtual Data Center Ancillary Services Content Enablers Data Marts Student Portal Call Centers Aid Delivery Collections Federal Student Aid Target State Vision

Federal Student Aid Enterprise Data Management Focus Data Policy and Strategic Planning Data Administration Data standardization Metadata Management Data Modeling Management Data Governance Data Architecture Data Conversion/Migration Planning Data Integration Services Data Warehousing Data Quality

Federal Student Aid Data Management Focus Data Standards and Guidelines Rules for the creation, replication, storage, and management of data Policies and guidelines to data providers and data users to maintain the integrity of data. Best Practices for Data Data modeling Data integration Data management Open standards Data Architecture Artifacts Enterprise Standards and Guidelines Enterprise Data Conceptual Model Enterprise Data Dictionary Education Community of Interest Collaborative environment for the promotion of standards Federal Student Aid Co-Chairs DXSC Promote data exchange both internally and externally XML Registry and Repository for the Education Community

Federal Student Aid Data Management Focus – Education Community of Interest Promote use of common standards across the Education Community of Interest. Cooperative standards with external parties.

FSA Recent Accomplishments Released the XML Registry and Repository for the Education Community as open-source. Working with IPEDS on a schema development project using the PESC Process. Web-based Data Model Repository. Data Management standards incorporated into the procurement process. Integration between the XML Registry and Repository for the Education Community and the Federal Student Aid Data Model Repository. Steve – which DM Repository

Federal Student Aid Future Areas of Focus Continue to work with the Education Community of Interest to add additional core components to the XML Registry and Repository for the Education Community. Improve quality, consistency and availability of data for decision-making. Support Enterprise Data Integration Services Infrastructure that implements our Service Oriented Architecture in the Target State Vision. Institutionalize Data Quality best practices across the Enterprise. Strengthen our Data Governance efforts across the Enterprise.

Development Steps – Community Derived Identify education-related business process. Contact PESC to register intent. Identify data elements currently in use. Review data elements for clarity and usage. Match data elements with the XML Registry and Repository for Education. Review to ensure compatible elements. Identify new elements. Submit to PESC Submission Advisory Board for review. Develop schema according to business rules and XML Technical Specification. Submit to PESC Change Control Board for final review.

XML Registry and Repository URL: www.fsaxmlregistry.ed.gov Open Source (Public Domain License) URL: http://fsaxmlregistry.sourceforge.net/ Policies and Procedures: http://www.pesc.org/info/policies-procedures.asp

Holly Hyland, Management Analyst Questions? Holly Hyland, Management Analyst Federal Student Aid 202.377.3710 Holly.Hyland@ed.gov