NSLDS Transfer Monitoring Presenter: Victoria Lenderman Forsyth Technical Community College Spring Conference April 9 – 11, 2018

Spring Conference April 9 – 11, 2018 Agenda Overview of Transfer Monitoring process Review School’s NSLDS Set Up Identify Transfer Students Inform NSLDS of Students to Monitor Receive Alerts Impact on Disbursements Other Considerations Examples Spring Conference April 9 – 11, 2018

Spring Conference April 9 – 11, 2018 Transfer Monitoring Transfer monitoring applies to any student who attended another school prior to attending your school in the same award year. Identify students transferring to your school during the award year Provide identifying information for those students to NSLDS NSLDS alerts you to any relevant changes in student’s financial aid history Spring Conference April 9 – 11, 2018

Spring Conference April 9 – 11, 2018 NSLDS Set Up Spring Conference April 9 – 11, 2018

Spring Conference April 9 – 11, 2018 NSLDS Set Up Spring Conference April 9 – 11, 2018

Identify Transfer Students Students that transfer from one school to another during the same award year (July 1-June 30) Includes students who were enrolled at another school on July 1 or later and subsequently transferred to another school (summer school) Does not include students whose enrollment at another institution ended during a previous award year Spring Conference April 9 - 12, 2017

Spring Conference April 9 - 12, 2017 Inform Create a list of transfer students that you need NSLDS to monitor. This list can be created on the NSLDS website or can be created in your own institutional software and submitted to NSLDS via the SAIG mailbox You should add students to the list who have received Title IV aid in the past, but will not be receiving it at your school (this will add the students to your NSLDS Enrollment Reporting roster) Spring Conference April 9 - 12, 2017

Transfer Monitoring List Spring Conference April 9 - 12, 2017

Spring Conference April 9 - 12, 2017 Monitor Once your list has been established, NSLDS will monitor the students for changes in their financial aid history. NSLDS will monitor students from 30 to 120 days from the Enrollment Begin Date, depending on the time frame you established when setting up the school’s transfer profile. Monitoring begins on the date student is added to list (or future date entered by school) and ends the specified number of days after Enrollment Begin Date Spring Conference April 9 - 12, 2017

Spring Conference April 9 - 12, 2017 Alert NSLDS will alert you when a: New loan or grant is being awarded New disbursement is made on loan or grant Loan or grant (or single disbursement) is revised or cancelled NSLDS alerts are sent weekly to the school contact via email. Spring Conference April 9 - 12, 2017

Spring Conference April 9 - 12, 2017 Alert Spring Conference April 9 - 12, 2017

Spring Conference April 9 - 12, 2017

Impact on Disbursements Disbursements to a student included on the transfer monitoring list cannot be made for seven days following the date the student was added. Exception: If an NSLDS response is received prior to the seven days expiring, or if NSLDS is accessed directly to determine the student’s financial aid history Spring Conference April 9 - 12, 2017

Spring Conference April 9 - 12, 2017 Other Considerations Assuming proper procedures are followed, if a transfer student is subsequently found to be ineligible for all or part of the disbursement, it becomes a student overpayment liability. Schools must include in their Satisfactory Academic Progress policy how transfer student progress is monitored. Schools may choose to: Include all transferred hours as both attempted and completed courses, or at minimum those hours that count toward the current academic program Count grades received for all transferred hours, or exclude consideration of grades Spring Conference April 9 - 12, 2017

Calculating Remaining Pell A transfer student’s remaining Pell Grant eligibility is reduced if the student received Pell Grant funds for the same award year at another school. Percentage Used = Amount disbursed at prior school Scheduled Award at prior school Max award available at = (150% - Percentage Used) x your school Scheduled Award at your school Spring Conference April 9 - 12, 2017

Spring Conference April 9 - 12, 2017 Resources IFAP NSLDS Reference Materials: Transfer Student Monitoring & Financial Aid History User Guide & Record Layouts (October 2017) FSA Handbook General: Volume 3, Chapter 1 Pell: Volume 3, Chapter 3 Direct Loans: Volume 3, Chapter 5 FSA Conference 2017 Session #12 Administering Title IV Aid for Transfer Students NCLOR North Carolina Community College System: Transfer Monitoring Workflow for NSLDS & Transfer Monitoring: Alerts, Rejects, and Warnings Spring Conference April 9 - 12, 2017

Please visit them and let them know how much you appreciate it. NCASFAA would like to thank our Professional Affiliates for their support. Please visit them and let them know how much you appreciate it. Spring Conference April 9 – 11, 2018