Completing Reports and Proposals Copyright © 2011 Pearson Education, Inc. publishing as Prentice Hall

Learning Objectives Summarize the four tasks involved in completing business reports and proposals Explain how computers have simplified and complicated the report-writing process Identify the circumstances in which you should include letters of authorization and letters of acceptance in your reports Copyright © 2011 Pearson Education, Inc. publishing as Prentice Hall

Learning Objectives Explain the difference between a synopsis and an executive summary Describe the three supplementary parts of a formal report Explain how prefatory parts differ for solicited and unsolicited proposals Copyright © 2011 Pearson Education, Inc. publishing as Prentice Hall

Finalizing Formal Reports and Proposals Revising Producing Proofreading Distributing Copyright © 2011 Pearson Education, Inc. publishing as Prentice Hall

Revising Formal Reports and Proposals Organization Style and tone Readability Content Clarity Conciseness Copyright © 2011 Pearson Education, Inc. publishing as Prentice Hall

Producing Formal Reports and Proposals Design elements Production work Computer resources Audience expectations Copyright © 2011 Pearson Education, Inc. publishing as Prentice Hall

Components of Reports Prefatory parts Text of the report Supplementary parts Copyright © 2011 Pearson Education, Inc. publishing as Prentice Hall

The Prefatory Parts Cover Title Fly Title Page Authorization or Acceptance Transmittal Document Table of Contents List of Illustrations Synopsis or Abstract Executive Summary Copyright © 2011 Pearson Education, Inc. publishing as Prentice Hall

The Text of the Report Introduction Body Closing Copyright © 2011 Pearson Education, Inc. publishing as Prentice Hall

Supplementary Parts Appendixes Bibliography Index Copyright © 2011 Pearson Education, Inc. publishing as Prentice Hall

Components of Proposals Prefatory elements Textual elements Copyright © 2011 Pearson Education, Inc. publishing as Prentice Hall

Prefatory Elements Proposal Cover Title Page List of Illustrations Executive Summary Title Fly Table of Contents Request for Proposal Transmittal Document Copyright © 2011 Pearson Education, Inc. publishing as Prentice Hall

Textual Elements Introduction Body Closing Copyright © 2011 Pearson Education, Inc. publishing as Prentice Hall

Proofreading Inconsistencies Errors and omissions Missing components Copyright © 2011 Pearson Education, Inc. publishing as Prentice Hall

Distribution of Reports and Proposals Physical Electronic Web-based Copyright © 2011 Pearson Education, Inc. publishing as Prentice Hall