Analyzing Data Using Formulas

Objectives Format data using text functions Sum a data range of based on conditions Consolidate data using a formula Check formulas for errors Construct formulas using named ranges Microsoft Office 2013 - Illustrated

Objectives Build a logical formula with the IF function Build a logical formula with the AND function Calculate payments with the PMT function Microsoft Office 2013 - Illustrated

Formatting Data Using Text Functions Convert Text to Columns Breaks data fields in one column into multiple columns PROPER capitalizes first letter of text strings CONCATENATE joins two or more text strings Microsoft Office 2013 - Illustrated

Formatting Data Using Text Functions Microsoft Office 2013 - Illustrated

Working with Text in Other Ways The UPPER function converts text to all uppercase letters The LOWER function converts text to all lowercase letters SUBSTITUTE replaces text in a text string A delimiter is a separator such as a space, comma, or semicolon that should separate your data Microsoft Office 2013 - Illustrated

Sum a Data Range Based on Conditions SUMIF totals cells in a range meeting a given criteria COUNTIF counts cells in a range based on a specified condition AVERAGEIF averages cells in a range based on a specified condition Microsoft Office 2013 - Illustrated

Sum a Data Range Based on Conditions SUMIF(range, criteria, [sum_range]) Format of SUMIF Function The range the function searches The condition that must be satisfied in the range The range where the cells that meet the condition will be totaled Microsoft Office 2013 - Illustrated

Entering Date and Time Functions Microsoft Excel stores dates as sequential serial numbers and uses them in calculations. January 1, 1900 is assigned serial number 1 and numbers are represented as the number of days following that date Microsoft Office 2013 - Illustrated

Consolidate Data Using a Formula When you want to summarize similar data that exists in different sheets of workbooks, you can consolidate the data in one sheet Referencing other sheets in a workbook is called a 3-D reference You can reference, or link to, data in other sheets and in other workbooks Microsoft Office 2013 - Illustrated

Consolidate Data Using a Formula Microsoft Office 2013 - Illustrated

Linking Data between Workbooks Just as you can link data between cells in a worksheet and between sheets in a workbook, you can link workbooks so that changes made in referenced cells in one workbook are reflected in the consolidation sheet in the other workbook To link a single cell between workbooks, open both workbooks, select the cell to receive the linked data, type the equal sign ( = ), select the cell in the other workbook containing the data to be linked, then press [Enter] Microsoft Office 2013 - Illustrated

Check Formulas for Errors IFERROR function simplifies error-checking Users specify message or value for error display Microsoft Office 2013 - Illustrated

Check Formulas for Errors Microsoft Office 2013 - Illustrated

Creating Circular References A cell with a circular reference contains a formula that refers to its own cell location If you accidentally enter a formula with a circular reference, a warning box options If the circular reference is intentional, you can avoid this error by enabling the iteration feature Microsoft Office 2013 - Illustrated

Constructing Formulas Using Named Ranges Makes your worksheet easier to follow After you name a cell range, you can define its scope, or the worksheets where you will be able to use it Names become absolute cell references by default Microsoft Office 2013 - Illustrated

Constructing Formulas Using Named Ranges Microsoft Office 2013 - Illustrated

Constructing Formulas Using Named Ranges Microsoft Office 2013 - Illustrated

Managing Workbook Names You can use the Name Manager to create, delete, and edit names in a workbook Microsoft Office 2013 - Illustrated

Building a Logical Formula with the IF Function Logical formulas calculate based on stated conditions resulting from a logical test Three parts of an IF function Logical test or condition Action if result of logical test is true Action if result of logical test is false Microsoft Office 2013 - Illustrated

Building a Logical Formula with the IF Function Microsoft Office 2013 - Illustrated

Building a Logical Formula with the IF Function Microsoft Office 2013 - Illustrated

Building a logical formula with the AND function AND evaluates all arguments and returns, or displays: TRUE displayed when all logical test are true FALSE displayed if one or more logical tests are false Microsoft Office 2013 - Illustrated

Building a logical formula with the AND function Microsoft Office 2013 - Illustrated

Using the OR and NOT Logical Functions The OR function will return TRUE if any of its arguments are true The NOT logical function reverses the value of its argument Microsoft Office 2013 - Illustrated

Inserting an Equation into a Worksheet If your worksheet contains formulas, you might want to place an equation on the worksheet to document how you arrived at your results Microsoft Office 2013 - Illustrated

Calculating Payments with the PMT Function PMT calculates periodic payment amount for money borrowed Main parts of the PMT function are: Interest rate: rate Term/number of payments: nper Loan value: pv Microsoft Office 2013 - Illustrated

Calculating Payments with the PMT Function Microsoft Office 2013 - Illustrated

Calculating Payments with the PMT Function Microsoft Office 2013 - Illustrated

Calculating Future Value with the FV Function You can use the FV (Future Value) function to determine the amount of money a given monthly investment will amount to, at a given interest rate, after a given number of payment periods The syntax is similar to that of the PMT function: FV(rate,nper,pmt,pv,type) Microsoft Office 2013 - Illustrated