Responsibilities of the Secretary Lion David Pope Secretary - Peterborough Lions Club (2005 - 2016) District Secretary (2014 – ongoing) www.peterboroughlions.org.uk Email: liondavidpope@btinternet.com 01733 236536 or 07777 630153

Responsibilities of the Secretary You are the Eyes and Ears of your club You are the linchpin of your club You make your Lions Club a professional organisation Check / Book meeting room for the next 12 months Create Agenda, club Diary & committee reports - Liaise with guest speakers re directions & any equipment required Create / copy members lists for help at events Create Club Headed note paper Complete minutes & email / post out - try within 14 days Submit monthly membership report on MyLCI by 18th every month Support Club Directors & committee chairs Think ahead - head off conflict! New members induction - order NM pack (I have some), induction procedure Club Elections - You own and manage them Pass on letters & emails to the respective committees promptly Respond to letters / emails promptly Create Charter invitation with Social Committee Don’t re-invent the wheel – borrow other peoples work – it is flattery Back up your data !!!!!!

Responsibilities of the Secretary July - submit monthly report by 18th Print out Club Membership cards and give to Treasurer Handout Club directory / membership list Create email distribution lists Club members DG, VDG, 2VDG, District Secretary, Region & Zone Chair - use the generic names – ie zone1b@lions105ea.com August - submit monthly report by 18th September - submit monthly report by 18th October - submit monthly report by 18th November - submit monthly report by 18th December - submit monthly report by 18th numbers set the bill for next 6 months Send out Christmas cards to local dignitaries / supporters of your Lions club January - submit monthly report by 18th February - submit monthly report by 18th Complete Delegates & Alternates form for District & M D Conventions - send to District Secretary March - submit monthly report by 18th Club nominations April - submit monthly report by 18th Club elections Enter new Officers onto MyLCI Arrange for new Mayor to be inducted at June meeting Order Past President Pin / Gift & new Presidents Pin May - submit monthly report by 18th - create next years club diary June - submit monthly report by 18th numbers set the bill for next 6 months Induct New Mayor

MyLCI MyLions CIub site Log-on using Lions membership number Members Club Info Officers Statements / Dues Service Activities Signature Service Activities Centennial Service Activity Reports Data Download Membership Cards

MyLCI MyLCI

Thank you Any Questions ?? www.peterboroughlions.org.uk Email: liondavidpope@btinternet.com 01733 236536 or 07777 630153

Documents Agenda Diary Dates Reports Headed Paper 17/18 Members List Charter Invite Nominations Minutes Headed Paper 16/17