NCWG Terms of Reference NCWG2 26-29 April 2016, IHB, Monaco

Changes (para 3f) Recommendation: Approve change f) If the Chair is unable to carry out the duties of the office, the Vice-Chair shall act as the Chair with the same powers and duties. If the position of Chair or Vice- Chair becomes vacant [before the next ordinary IHC, inter-conference elections may be conducted at the next NCWG meeting or by correspondence between Working Group meetings] during the period between two ordinary sessions of the Conference (“Conference” to be replaced by “Assembly” when the revised IHO Convention enters into force) an election should be conducted at the next meeting of the Working Group or by correspondence. Recommendation: Approve change

Changes (para 4b) Recommendation: Approve change b) [The WG conducts its business mainly by correspondence. It will also plan to hold meetings at least once every two years, dependant on membership support and business needs.] The WG should work by correspondence, teleconferences, group meetings, workshops or symposia. The WG should meet about once a year. When meetings are scheduled, and in order to allow any WG submissions and reports to be submitted to HSSC on time, WG meetings should not normally occur later than nine weeks before a meeting of the HSSC. Recommendation: Approve change The HSSC is asked to approve the submission of a revision of S-4 – which will be numbered Edition 4.6.0, to IHO Member States for adoption. Revisions discussed and approved by the NCWG in accordance with its Work Plan are included in paper 05.6D, and close off all Work Items in development as reported at HSSC6. If approved by the HSSC, UKHO will prepare the final draft Edition 4.6.0, which will also include all clarifications and minor editorial corrections approved by the NCWG. All changes from Edition 4.5.0 will be summarised in the Record of Updates pages at the start of each Section of S-4. As reported at HSSC6, it was intended that new Editions of the 3 official IHO language versions of INT1, produced by France, Spain and Germany, were expected to be published during 2015. As an update to the information provided in the NCWG report, I can confirm that the German New Edition number 8 of INT1 has been published and printed, and the Spanish New Edition 5 has been published and is currently being printed. A draft IHO Circular Letter announcing the publication of these Editions is in progress in addition to an announcement on the IHO web site. France has reported that its New Edition 6 will be published in January 2016. I would like to acknowledge the continued efforts of France, Germany and Spain under coordination of the UKHO in maintaining these publications and ensuring consistency between these national INT1’s. There are no current plans for revisions to the other S-4 supplementary publications INT2 and INT3. The preparation of a new Edition of S-11 part A to incorporate guidance on the preparation and maintenance of ENC schemes has progressed significantly since HSSC6. The NCWG received a draft revision of the document from the North Sea ENC Harmonisation WG in April 2015, which was prepared in consultation with the Baltic Sea Hydrographic Commission and the WENDWG. The draft has been reviewed by the NCWG via correspondence, and circulated by the IHB to Regional INT Chart Coordinators/ICCWG for comment. The resultant NCWG draft is included as Annexes to paper 05.6E. Comments received from Chile in response to the request for comment from INT Chart Coordinators/ICCWG were considered by the NCWG executive and the IHB to be significant. These comments, with observations and possible options for future NCWG work from the NCWG executive, are included in paper 05.6E for consideration of the HSSC. There are no current plans for a revision of S-49. All HSSC actions associated with the CSPCWG have been completed.

Changes (para 4d) [NOTE: Should be 4c] d) Decisions shall generally be made by consensus. If votes are required on issues or to endorse proposals presented to the WG, [votes shall be taken by a simple majority of the MS present and voting. When dealing with inter-sessional matters by correspondence, a simple majority of responding MS shall be required. Each MS shall have one vote.] only MS may cast a vote. Votes at meetings shall be on the basis of one vote per MS represented at the meeting. Votes by correspondence shall be on the basis of one vote per MS represented in the WG. Recommendation: the last sentence could be clarified, by the insertion of one word: Votes by correspondence shall be on the basis of one vote per responding MS represented in the WG.

Changes (para 4h) [NOTE: Should be 4g] h) The WG will maintain close liaison with other HSSC WGs, particularly those developing and maintaining S-100 based products, and other international and IHO bodies, the ENCWG, NIPWG and S-100WG, and other groups developing and maintaining S-100 based products. The WG should liaise also with other IHO bodies, international organizations and industry, as appropriate and as instructed by HSSC. Recommendation: Approve change

Action requested of NCWG The NCWG is invited to approve the recommendations - Read Actions from the slides.