Electronic Filing of Differences(EFOD) System and Filing of Differences Task Force (FDTF) Air Navigation Bureau

Outline 1. Background 2. EFOD functionalities 3. Principles and Procedures on the Use of EFOD 4. Rollout of EFOD (2011~2013) 5. Filing of Differences Task Force (FDTF)

Background

Obligation under the Convention Filing of Differences Article 38 of Chicago Convention for filing of differences from Standards Assembly Resolution 37-15 for filing of differences from Recommended Practices as well

Requirement under ICAO USOAP Submission/update of Compliance Checklist Memorandum of Understanding (MoU) signed between ICAO and a Member State regarding USOAP CMA Provide information on the implementation of the specific provisions of the relevant Annexes

Different forms and means used for collecting similar information Completion of CC Notification of Differences Form

Different means of sharing information Compliance Checklist through USOAP Restricted Website Differences through Supplements to Annexes

Caused duplicate tasks for States Send Notification Form to ICAO Update Compliance Checklist

Need for a single system/database File differences pursuant to Article 38 of Chicago Convention Keep up-to-date compliance checklist pursuant to MOU for USOAP

Decision by the Council – March 2011 Agreed to the initial rollout plan of EFOD (2011~2013) Invite States to use EFOD as an alternative means for filing differences to Annexes except Annexes 9 and 17 Request States to validate data in EFOD, previously submitted through CC under USOAP Requested for draft policy on EFOD for consideration by the Council including the following issues; Languages to be used, user access, incorporation of A9 &17 and publication of Supplements, etc.

2. EFOD Functionalities

Business requirement State to submit/update Compliance Checklist State to file differences Conduct a preliminary data entry Online/Offline Save as a draft Online Submit/Update Compliance Checklist Per Annex Choose Standards only or All SARPs Per Annex Submit official notification to ICAO To be shared with other States To be used for Generation of Supplement NOT shared with other States ICAO to monitor and share information on implementation of SARPs

Key Functionalities States ICAO Review/monitor the Indicate compliance with and/or difference to SARPs with details Kill two birds with one stone to meet obligations under CMA MOU and Convention Art. 38 ICAO Review/monitor the level of global implementation Generate e-Supplement

Electronic Supplement A dynamic and on-demand research tool on differences from SARPs submitted through EFOD that provides: A list of States who have verified differences Completeness of data reporting for a selected State Differences per Annex for a selected State Differences of all States per a selected provision

3. Principles and Procedures on the Use of EFOD

Principles and Procedures on the Use of the EFOD sytem Considered and approved by Council at its 195th Session To be Published by Secretary General in 4th Quarter 2012 Table of Contents Introduction/Scope Access to the System Languages Annex Information Compliance/Differences Information System performance References

Guiding Principles used in drafting the Procedures Limited to the use of system Subject to existing rules and procedures Approved and maintained by Secretary General Accommodate all required future functionalities of EFOD Supplemented by Technical Implementation Plan

EFOD Technical Implementation Plan Strategies involved in allocation of resources for development and implementation of required functionalities of the EFOD system : A list of required functionalities (Where we want to be) Gap analysis between current and required functionalities Timelines for releasing new functionalities Matrix for measuring system performance

4. Rollout of EFOD (2011~2013)

Verification of data by States Jan 2011, CC data from 153 States were migrated into the EFOD system April 2011, States were requested to: (SL AN 1/1-11/28) Recognize EFOD as an alternative means of filing of differences Verify and confirm the data in EFOD which had previously been submitted through CC under USOAP.

Incorporation of Annexes 9 and 17 Annex 9 (Facilitation) Completed uploading annex provisions in the system Differences information is to be uploaded by the end of 2012 States will be informed of taking further for further actions Annex 17 (Security) Will remain pending until additional security controls are implemented in the system

Improvement of the system For Other States’ (view/research) 2012~2013 For Own State (read/write) ~ 2011 For public (view/research) 2013 Difference to Recommendation Differences to definitions State compliance information Differences to Standard Differences/Compliance Database Standard Recommendation SARPs Database Figures & Tables Appendices

Improvement of the system (Cont’d) Preformatted word document Downloadable and can be worked on offline and put back into online system Validation feature workflow of State’s internal coordination and approval process for completion of compliance checklist and filing of differences Electronic Supplements Feature that users can search difference information by Annex provision and/or by States

5. Filing of Differences Task Force (FDTF)

Background Not proper functioning of the two requirements regarding differences from ICAO provisions According to USOAP report, more than 70% audited States were found to be not satisfactory in fulfilling requirements of filing and publication of differences. Convention Article 38 and Assembly Resolution Annex 15 Notification to ICAO of ALL differences from Annex provisions Publication in the AIP of SIGNIFICANT differences from Annex, PANS and SUPPs provisions

Establishment of TF Membership Deliverables Established by the Secretary General Chaired by Mr. Luc Lapene from France Members from 14 States and 1 Int’l Organization from all Regions 2 ANC Members and Secretariat members from ANB, ATB, LEB Note): 1st meeting in 12~14 Oct. 2011 and 2nd meeting in May 2012 Deliverables Draft policy on the use of EFOD – Completed Comprehensive Study on issues regarding filing of differences in general with a view to improving relevant rules and procedures and providing additional guidance to States – In Progress

Comprehensive Study on Issues regarding Filing of Differences Being finalized by FDTF To be considered by Council at its 198th Session in 2013 Table of Contents Executive summary Introduction ICAO’s past efforts Current situation Analysis of differences Known issues Importance and benefits of filing and publication of differences Future strategies and recommendations

Known issues ICAO States Not at all or not properly file differences Misleading, inconsistent, insufficient guidance Lack of States’ commitment Not at all or not properly file differences Not publish significant differences in AIPs Limited value of Supplements Lack of effective national process and procedures Lack of knowledge and expertise Difficulty in comprehending and interpreting Annex provisions Frequent Annex Am’t and unrealistic applicability dates

Recommendation Improve and develop ICAO documents Improve SARPs development and amendment process Increase transparency of differences information Enhance assistance programme in cooperation with various entities Introduce a quality control process wherein ICAO reviews differences and provides timely feedback Improve the EFOD system to ease the work of States

Review 1. Background 2. EFOD functionalities 3. Principles and Procedures on the Use of EFOD 4. Rollout of EFOD (2011~2013) 5. Filing of Differences Task Force (FDTF)