Formulas and Functions Excel 2016 Formulas and Functions By Martha Nelson Digital Learning Specialist

Extra Help Click on “Tell me what you want to do..” area to get Excel Help <right-click> on an item for help about that item This slide show will be posted on the Library’s website. https://skokielibrary.info/handouts Links to help and user forums: https://support.office.com/en-us/excel Ribbon - often used features and controls. The Home tab is used a lot, it has the most common formatting tools. The Insert Tab has additional features such as Charts, Pivot Tables, and Sparklines, Page Layout controls printing and getting your printing organized. Formulas has some of Excel's many built-in functions. The Data Tab handles sorting, filtering, and other data handling tools. Review Tab with some specialized commands, such as lockingand the View Tab as well for those special kinds of visual arrangements of data that we sometimes deal with.   File button on the left- hand side, using the left mouse button, we're taken into what Microsoft calls the Backstage View. Many of the features here have to do with file handling capabilities, opening and closing and saving files, as well as printing and some other features here. Within the Home Tab, there are groups, like a sub-menu: Font group, Alignment group, a Number group. when you see the arrows on the lower right-hand corner of a group, for example, here on the Font group, Dialog Box Launcher (the half-box with the diagonal arrow). Dialog Box for formatting cells. upper right-hand corner, a special arrow here for Ribbon Display Options. Quick Access Toolbar - customize what you see in the very top line.  

To start: Click on an Excel workbook or Open Excel and create a new workbook

The Ribbon The Home Tab Click on each Tab to see sub-menu controls. Ribbon - often used features and controls. The Home tab is used a lot, it has the most common formatting tools. The Insert Tab has additional features such as Charts, Pivot Tables, and Sparklines, Page Layout controls printing and getting your printing organized. Formulas has some of Excel's many built-in functions. The Data Tab handles sorting, filtering, and other data handling tools. Review Tab with some specialized commands, such as lockingand the View Tab as well for those special kinds of visual arrangements of data that we sometimes deal with.   File button on the left- hand side, using the left mouse button, we're taken into what Microsoft calls the Backstage View. Many of the features here have to do with file handling capabilities, opening and closing and saving files, as well as printing and some other features here. Within the Home Tab, there are groups, like a sub-menu: Font group, Alignment group, a Number group. when you see the arrows on the lower right-hand corner of a group, for example, here on the Font group, Dialog Box Launcher (the half-box with the diagonal arrow). Dialog Box for formatting cells. upper right-hand corner, a special arrow here for Ribbon Display Options. Quick Access Toolbar - customize what you see in the very top line.   The Home Tab

The Ribbon The Formulas Tab Click on each Tab to see sub-menu controls. Insert Function (yellow) brings up the function dialog box. Our best friend. Autosum with down arrow. Click on the down arrow to pull up the 5 most common functions: SUM, AVERAGE, MIN, MAX, COUNTNUM Name Box (Brown) Usually this contains the name (column + row) of the selected cell. It turns into a drop down box if the worksheet uses names. It works in conjunction with the Name Manager Name Manager (Pink) This is an easy way to define and name tables There are several types of names that you can create and use. Defined name    A name that represents a cell, range of cells, formula, or constant value. You can create your own defined name, and Microsoft Office Excel sometimes creates a defined name for you, such as when you set a print area. Table name    A name for an Excel table, which is a collection of data about a particular subject that is stored in records (rows) and fields (columns). Excel creates a default Excel table name of Table1, Table2, and so on, each time that you insert an Excel table, but you can change a table's name to make it more meaningful Insert Function (light purple box), Formula Bar (dark Purple box) – enter data, or enter a formula starting with an equal sign. The Formulas Tab

Controls at the bottom of the sheet

1) Select data Simple: Click and Drag over cells At Skokie Public Library, we have Excel 2016 in the Commons and Classroom and Excel 2010 on the laptops. To start Excel, click on the Start button on the lower left corner, then click on the green Excel icon. If the icon isn’t there, enter “Excel” in the search field and press enter.

Select one cell in the upper left corner of the data

Hold down the SHIFT key. Click on the lower right corner of the data. (not the totals!)

2) Select data Fancier – use Labels Click on Column letters to select entire column

Click and Drag across desired Column letters

In the Formulas tab, click on Define Name to create a variable.

Give a meaningful name to the range of data. Note: See the range address

Now that label is in the Name Box, along with other labels.

3) Simple AutoSum

Select group of cells, click AutoSum. Your first function!

What is a function? Functions start with an = sign They

Show Formulas on a worksheet. A great way to learn new Excel

3) Look at cell references and names

Now that label is in the Name Box, along with other labels.

Thank You Want a copy of this presentation? Visit www.skokielibrary.info/handouts where this presentation will be available for four weeks.