GEF Expanded Constituency Workshop M&E in the GEF Juan Portillo Operations Evaluation Officer Expanded Constituency Workshop Monrovia, Liberia - July 2011

GEF Expanded Constituency Workshop Overview Results-based management (RBM), and Monitoring and evaluation (M&E) in GEF-5 M&E policy for GEF-5 M&E Minimum Requirements Involvement of focal points Evaluation planning for GEF-5

GEF Expanded Constituency Workshop RBM, Monitoring & Evaluation Result based management - Setting goals and objectives, Monitoring, learning and decision making Evaluation is a “reality check” on RBM RBM, especially monitoring, tell whether the organization is “on track” Evaluation could tell whether the organization is “on the right track”

GEF Expanded Constituency Workshop M&E in the GEF Two overarching objectives: Promote accountability for the achievement of GEF objectives through the assessment of results, effectiveness, processes, and performance of the partners involved in GEF activities Promote learning, feedback, and knowledge sharing on results and lessons learned among the GEF and its partners as a basis for decision making on policies, strategies, program management, programs, and projects; and to improve knowledge and performance

New M&E Policy (Nov 2010): What’s New? GEF Expanded Constituency Workshop New M&E Policy (Nov 2010): What’s New? Reference to GEF Results-based Management (RBM) Strengthened knowledge sharing and learning Clarification of roles and responsibilities Stronger role for GEF Operational Focal Points in M&E Inclusion of programs and jointly implemented projects Baseline data for M&E to be established by CEO endorsement New Minimum Requirement on engagement of GEF Operational Focal Points in project and program M&E activities

RBM Framework for the GEF GEF Expanded Constituency Workshop RBM Framework for the GEF Operating Level (bottom-up) Institutional Level (top-down) Project Objectives Focal Area Goal GEF Strategic Goals Objectives GEB Impacts Outcomes Outputs

RBM and Tracking Results GEF Expanded Constituency Workshop RBM and Tracking Results Project and Program Design Implementation Evaluation LFA/Results framework M&E Plan Management, monitoring, and learning Monitoring of progress; midpoint course correction as needed Terminal Evaluations Lessons Learned Lessons learned; Good practices Adapted from the World Bank’s Results Focus in Country Assistance Strategies, July 2005, p. 13

GEF Expanded Constituency Workshop Knowledge Sharing M&E contributes to knowledge building and organizational improvement: Findings and lessons should be accessible to target audiences in a user-friendly way Evaluation reports should be subject to a dynamic dissemination strategy Knowledge sharing enables partners to capitalize on lessons learned from experiences Purpose of KM in the GEF: Promotion of a culture of learning Application of lessons learned Feedback to new activities

M&E Reporting in the GEF GEF Expanded Constituency Workshop M&E Reporting in the GEF

M&E Levels and Responsible Agencies GEF Expanded Constituency Workshop M&E Levels and Responsible Agencies

Follow up to Evaluations GEF Expanded Constituency Workshop Follow up to Evaluations A management response is required for all evaluations and performance reports presented to the GEF Council by the GEF EO GEF Council takes into account both the evaluation and the management response when taking a decision GEF EO reports on implementation of decisions annually (Management Action Record) In the case of Country Portfolio Evaluations countries have the opportunity to provide their perspective to Council as well

M&E: Minimum Requirement 1 Design of M&E Plans Concrete and fully budgeted M&E plan by CEO endorsement for FSP and CEO approval for MSP. Project logical frameworks should align with GEF focal area results frameworks. M&E Plan should include: SMART indicators Baseline data for M&E by CEO endorsement Mid Term Reviews (where required or foreseen) and Terminal Evaluations included in plan Organizational set up and budget for M&E

M&E: Minimum Requirement 2 Implementation of M&E Plans Project/program monitoring and supervision will include execution of the M&E plan: Use of SMART indicators for process and implementation Use of SMART indicators for results Baseline for the project is fully established and data are compiled to review progress Organizational set up for M&E is operational and its budget is spent as planned

M&E: Minimum Requirement 3 Project/Program Evaluations: All full sized projects and programs will be evaluated at the end of implementation Evaluations should: Be independent of project management or reviewed by GEF Agency evaluation unit Apply evaluation norms and standards of the GEF Agency Assess, as a minimum, outputs and outcomes, likelihood of sustainability, compliance with Minimum Requirements 1 & 2 Contain basic project data and lessons on the evaluation itself (including TORs) Should be sent to GEF EO within 12 months of completion of project/program Guidelines for evaluating MSPs/EAs will be developed

M&E: New Minimum Requirement 4 Engagement of Operational Focal Points M&E plans should include how OFPs will be engaged OFPs to be informed on M&E activities, including Mid Term Reviews and Terminal Evaluations, receiving drafts for comments and final reports OFPs invited to contribute to the management response (where applicable) GEF Agencies keep track of the application of this requirement in their GEF financed projects and programs

Role of GEF Focal Points in M&E Keep track of GEF support at the national level Keep stakeholders informed and consulted in plans, implementation and results of GEF activities in the country Disseminate M&E information, promoting use of evaluation recommendations and lessons learned Assist the Evaluation Office, as the first point of entry into a country: identify major relevant stakeholders coordinate meetings assist with agendas coordinate country responses to these evaluations

Support to GEF focal points GEF-5 cross-cutting capacity development strategy: Fifth component: enhancing capacities to monitor and evaluate environmental impacts and trends. This should be identified as a priority in the NCSA capacity development action plan The capacity development plan should be formulated as a medium size project, or it should be integrated into a broader proposal that would be formulated as MSP or FSP – if MSP it should have 1:1 cofunding Development of regional partnerships could be considered Funding from $44m set-aside for capacity development

GEF Expanded Constituency Workshop GEF EO vision for GEF-5 Consolidation and strengthening of the four streams of evaluative evidence: Country Portfolio Evaluations: up to 15 during GEF-5 Impact Evaluations: International Waters, Climate Change and other focal areas Performance Evaluations: APR continued and strengthened as well as independent process reviews Thematic Evaluations: focal area strategies and adaptation

GEF Expanded Constituency Workshop OPS5 will include: Verification and ratings of outcome and progress toward impact Coverage of the reform process: GEF project cycle and modalities, direct access, STAR, paragraph 28 Increased attention to the catalytic role of the GEF Trends in ownership and country drivenness Trends in global environmental problems and relevance of the GEF to the conventions More in-depth look at the focal area strategies, including sustainable forestry management Better understanding of the longer term impact of the GEF

Evaluation of National Capacity Self-Assessments Support to NCSAs was one of the approaches to implement the GEF capacity development strategy and UN conventions guidance to GEF NCSA aimed to identify country level priorities and needs for capacity development to address global environmental issues, holistic and long-term approach, country driven and led Evaluation is ongoing; next week the consultant will be in Dakar and Banjul; the report expected for the November 2011 GEF Council

Country Portfolio Evaluations Country Portfolio Evaluations have been conducted in Sub-Saharan Africa in 2007-2008 In this GEF constituency: Benin (report n° 41) Next CPEs in Sub-Saharan Africa: 4 foreseen in 2013, in time for inclusion in OPS5 Country selection is not finalized yet; one country will be chosen in this region. Candidates include: - Burkina Faso - Guinea Bissau - Mali - Mauritania - Senegal

Discussion Q&A on the new GEF M&E Policy Any other Q&A Thank you!