Project Management Cycle and AIMS, institutional arrangements and policies Podgorica, 14-15 May 2007 Gabriel Accascina

AIMS and Project execution Aid Coordination Unit Policies Planning and Project preparation Funding Implementation Monitoring and evaluation Not discussed: DIS issues, specific IPA issues

Policies Role of the ACU, Donors, SPOs in information acquisition and distribution. Data entry issues in AIMS as daily management tool Central reporting mechanism within ACU Security and availability of data to the public

Placement of AIMS As a distributed tool for SPOs/Line Ministries to manage projects on a daily basis from planning to monitoring As a tool for ACU for planning, funding, reporting, decision support

Planning and Project Preparation Project preparation at line-ministry level Planning: needs assessment, review of National Strategy, PIPs and applicable documentation Ideas: translation into concept notes Tools for project documentation (fiche) preparation and approval cycle Promoting one national standard and quality level Streamlined costing procedures Streamlined indicators and means of verification Record keeping of project documentation

Financial Planning and Funding Presentation of projects to donors for funding either at the LM level or centrally Financial tracking of funds available internally and funding gaps, links to national budget and treasury Web-based project information Decision making support for project approval, links to national entities, donors information

Implementation Daily management tasks, calendaring Disbursement and expenditures, financial flows Physical progress according to indicators Required reports and project reviews according to donor/gov. guidelines

Monitoring Monitoring and update of stated indicators Impact assessment Risk analysis

ACU and national-level functions At a glance project records Aggregation of project by status Support in funding process Reporting Documentation