Changes to the eGrants system 2017 2017 PAFPC Conference

Data Entry Wizard Changes

Content Data Entry Wizard locking functionality Addition of 50% High School Rule Qualifier Addition of 90/10 Parent Involvement Distribution on Reservation of Funds Title I Non-Public Equitable Services Calculation Resulting Changes to Reservation of Funds Resulting Changes to Selection of Schools 4 Resulting Changes to Summary Display Step 5

1. Data Entry Wizard Locking Functionality Change

2. Addition of 50% High School Rule

3. 90/10 Parent Involvement Distribution New clarifications and options for the parent and family engagement set-aside. Under NCLB, LEAs receiving more than $500,000 of Title I, Part A funds must reserve 1% for parent and family engagement; however, ESSA clarifies an LEA may reserve more than 1% if it chooses. ESSA requires LEAs to allocate at least 90% of the amount they set aside for parent and family engagement to Title I schools, with priority given to high needs schools. This is a change from NCLB, which required LEAs to allocate 95% of the set-aside to schools.

Agency/LEA Test District Wizard Step Reservation of Funds 1 Total Funds Transferred From Title IIA and Title IVA $0 Title I Funds Available $0.00 TITLE I TITLE IIA Other Other Source Parent Involvement * (Set Aside Requirements) $0 Distributed Parent Involvement Amount $0 1 New field for tracking of funds 20% School Intervention Set Aside $0 $0 $0 $0 $0 Homeless Audit $0 Community Day Programs $0 Indirect Cost $0 District-Wide Professional Development $0 Pupil Transportation $0 Pre-School Programs $0 Program Evaluation $0 Salary and Fringe Benefits Differentials $0 Summer and Intersession Programs $0 State and Federal Liaison $0 Homeless and/or Foster Transportation $0 Homeless and/or Foster Liaison $0 Nonpublic Administration Costs $0 Validation Message: A minimum of 90% (‘.9 * Parent Involvement Set Aside') of Parent Involvement funds must be distributed to schools when the Title I allocation is greater than $500,000.

4. Non-Public Equitable Services Calculation

Non-Public Equitable Services Calculation Example *Note: Allocation value INCLUDES funds transferred into Title I from Title II and Title IV

Non-Public Equitable Services Calculation Example Non-Public Equitable Share is reduced by proportionate share of Parent Involvement and Nonpublic Administration Costs Set Asides only. Non-Public Per Pupil Amount is easily calculated by dividing the resulting Non-Public Equitable Share Amount by the number of Non-Public students in the Agency/LEA

5. Resulting Changes to Reservation of Funds

1 2 3 4 5 Agency/LEA Test District Wizard Step Reservation of Funds 1 Total Funds Transferred From Title IIA and Title IVA $0 Now includes Title IV 2 Title I Funds Available $0.00 Will no longer decrease as set asides are entered TITLE I TITLE IIA Other Other Source Parent Involvement * (Set Aside Requirements) $0 Distributed Parent Involvement Amount $0 20% School Intervention Set Aside $0 $0 $0 $0 $0 Homeless 3 Validation removed due to Non-Public Equitable Share Calculation Audit $0 Community Day Programs $0 Indirect Cost $0 District-Wide Professional Development $0 Pupil Transportation $0 Pre-School Programs $0 Program Evaluation $0 Salary and Fringe Benefits Differentials $0 Summer and Intersession Programs $0 State and Federal Liaison $0 Homeless and/or Foster Transportation $0 4 New set aside Homeless and/or Foster Liaison $0 5 Updated label Nonpublic Administration Costs $0

Back to Grant Application State and Federal Liaison $0 Homeless and/or Foster Liaison $0 Nonpublic Administration Costs $0 6 TOTAL $0 $0 $0 Removing Totals Previous Next Save Validate Back to Grant Application

6. Resulting Changes to Selection of Schools 4

1 2 Agency/LEA Test Agency Wizard Step Selection of Schools 4 Title I Ranking Use the table to adjust Total Funds allocations for each building and click Recalculate Funds to update the totals. 1 Removing now obsolete columns Building Grade Span Grouping Low Income % Ranking Eligibility Low Income Public Students Low Income Non-Public Students Per Pupil Amount Total Public Funds Total Non Public Funds Total Funds FTE Total Funds Available $0.00 = Total Allocation – Neglected Funds + Transfers + Carryover (if redistributed) Non-Public Equitable Share $0.00 = Non-Public Equitable Share % * (Total Allocation – Neglected Funds + Transfers) Non-Public Set Asides $0.00 = Non-Public Equitable Share % * Parent Involvement + Non-Public Administrative Costs Public Set Asides $0.00 = (100% - Non-Public Equitable Share %) * Parent Involvement + Public Set Asides Public Funds Available $0.00 = Total Funds Available - Non-Public Equitable Share - Public Set Asides Amount Distributed $0.00 = Sum of Total Funds column Amount Remaining $0.00 = Public Funds Available – Funds Distributed (on SOS 4 table) 2 Displaying additional values to better demonstrate calculations that are taking place Previous Mark Section Complete Save Validate Recalculate Funds

7. Resulting Changes to Summary Display Step 5

SOS Summary Display – Step 5 Neglected Entitlement $0.00 Total Public Low Income Funds (Estimated) $259,336.00 Total Non-Public Low Income Funds (Estimated) $0.00 Total Public Share of Parent Involvement Set Asides $0.00 Total Non-Public Share of Parent Involvement Set Asides $0.00 Non-Public Per Pupil Amount $0.00 1 New value for informational purposes NEW = (100% - Non-Public Equitable Share %) * Parent Involvement Set Asides 2 Existing value with calculation change UPDATE = Non-Public Equitable Share % * Parent Involvement Set Asides 3 New value for informational purposes NEW = Total Non-Public Low Income Funds / No. of Served Non-Public Low Income students 4 Removed “Total Non-Public Share of Summer School Set Asides 5 Removed “Total Non-Public Share of Professional Development Set Asides

eGrants Demo of Narrative Changes

Signing and Submitting an Application

Pending Authorized Signoff

Agreement Acknowledgement

Completed Authorized Signoff

Back to Grant Application Detail

Click Submit or Resubmit

Status and Workflow Step

Printing – Grant Agreements, Letters, Appendices

When application is fully approved (“Completed”) Reporting When application is fully approved (“Completed”)

When application is fully approved (“Completed”) Final Reporting When application is fully approved (“Completed”)

Printing in Sub-Projects When application is In Process or Under Review

Reporting (within a subproject)

Printing Appendix B

Resources Additional help in the data wizard, budgets, carryover section Contact your Fiscal Technician in DFP Additional help in completing application Contact your Regional Coordinator in DFP Assistance with eGrant system operations – errors, bug fixes, etc. eGrants help desk: ra-egrantshelp@pa.gov