Office of Student Finance 7/1/16 Student Employment: Creating A Job Posting/ Authorization to Employ (ATE) Using PeopleAdmin Office of Student Finance 7/1/16

Creating a Student Job Posting (ATE) Reviewing Job Applications Topics Logging in Creating a Student Job Posting (ATE) Reviewing Job Applications Submitting the Hiring Proposal

Go to www.jobs.nl.edu/hr Log in: Username: same as used to log into your computer Password: same as used to log into your computer Lhead PAssword201

Current Group: Student Employment Shortcuts on Homepage Orange “Create New ATE” button on the Student ATE’s Postings page Go to Click

Complete the required information for your division/department: Position Title: List Job Title Division=Financial Services Division Department=Financial Services Check the Accept online applications box under Online Applications

Complete the required information Job Type: Federal Work Study-Paid via Federal Funds Graduate Assistant-Paid via Institutional Funds College Employment-Paid via Departmental Funds Fund Information for Federal Work-Study Fund: 1008 Org: 010540 Account: 400011 Program: 50

Fund Information for Graduate Assistant Account: 400012 Program: 50

Complete the following: Position Title Campus Hours per week Start Date Position Summary

Complete the following: Responsibilities Proposed Hourly Wage Number of Vacancies

Complete the following: Interviewer Name Interviewer Contact Information

Under Supplemental Question (HR only) click the orange “Add a question” button

Under Available Supplemental Questions Category: select All ATEs Under Add: check first box and submit

Check the Required box Click Orange “Next” button

Select the documents you require from the applicant:

Click the Orange “Next” button

No action is required on this page, please skip this section, just click the orange “Next” button

If you would like to give guest access to this job posting select ”create guest user account” and click the orange “Next” button

Review all information for accuracy and edit if necessary

Click the Orange “Take Action on ATE button” Select “Send to Student Finance (move to Student Finance)”

Move to Student Finance means this posting will be reviewed and if necessary changes will be made before it’s posted online at www.jobs.nl.edu/hr. Click Submit

Once approved, available jobs will be posted at https://jobs. nl. edu/ Once approved, available jobs will be posted at https://jobs.nl.edu/. Students will be able to view the open positions and apply for them. If you submitted a paper request for a student employee your open position has been posted online. Please direct students to this site to apply.

Reviewing Applications

To view an applicant in the system, after logging in, select Student Employment. Click on the ATEs tab in the blue section on the top of the page. Under the orange Actions dropdown, select “View Applicants”

To view applicant, you can also doubleclick on the Position Title.

Click on the Applicants tab.

You will see a list of all applicants.

Select the applicant you would like to hire and click “Start Hiring Proposal.”

Click the “Start Hiring Proposal” button

Review Employee Information, Position Details, Fund Information and Salary Information. Read the Supervisor Certification information, check the acknowledgement box and click the orange “next” button.

On the homepage, click the “Hiring Proposals” tab. Select the applicant you intend to hire.

Click on the Orange “Take Action on Hiring Proposal” link and move directly to “Approved”.

Submitting the hiring proposal informs the Federal Work-Study Coordinator who you intend to hire. The Coordinator will then send a congratulatory email to the newly hired student employee directing them online to complete all of the required hiring paperwork. Once newly hired student completes all required paperwork, the Federal Work-Study Coordinator will confirm with you and the student employee that they have been authorized to work. As a reminder, newly hired student employees cannot start working until they have been authorized to do so.

Visit us online for additional information: Information regarding the Federal Work-Study Program is available online at http://www.nl.edu/financialaid/financialaidresources/federalwork-studyprogram/. Information regarding the Graduate Assistant Program is available online at http://www.nl.edu/financialaid/financialaidresources/graduateassistantprogram/.

questions??? Contact Lucreshia Head (lhead@nl.edu or x 5443) if you need assistance or have any questions about this new, streamlined process.