LESSON 9 Packaging, Marking, and Unique Identification 15November2013 Lesson 4: Safety Stock

Lesson Introduction Given a contract with packaging and marking requirements, you will be able to identify the Quality Assurance Specialist (QAS) surveillance responsibilities.

Lesson Objectives Upon completion of this lesson, you should be able to: Identify Quality Assurance (QA) surveillance methods for specific contractual packaging and marking requirements. Identify the packaging code information available on the Defense Contract Management Agency (DCMA)-approved packaging code lookup site. Identify different package marking labels. Select Radio Frequency Identification (RFID) and Item Unique Identification (IUID) markings. Select RFID and IUID contractual QA surveillance requirements. Recognize the relationship between RFID and IUID markings. Lesson 4: Safety Stock

Lesson Topics This lesson covers the following topics: Key Packaging Definitions QA Contract PPP&M Responsibilities Packaging and Marking Standards Container Markings and Illustrations Using RFID and IUID

WIIFM? This lesson: Helps you to understand basic Preservation, Packaging, Packing, and Marking (PPP&M) policies and standards Opens your eyes to the fact that PPP&M is much more than putting an item in a box/bag and shipping it to its destination Directs you to PPP&M references that can assist you and your suppliers with packaging requirements

Key Packaging Definitions Lesson Topics: Key Packaging Definitions QA Contract PPP&M Responsibilities Packaging and Marking Standards Container Markings and Illustrations Using RFID and IUID

Topic 1: Key Packaging Definitions Key terms include: PPP&M Supplemental data Special Packaging Instruction (SPI) Case Palletized Unit Load

Key Terms (1 of 3) Preservation - Application of materials or methods designed to protect items during shipment, handling, storage, and worldwide distribution Packaging - A means to specify military preservation and packing Packing - Application of exterior protective methods, materials, or devices to assure item integrity Marking - The application of numbers, letters, labels, tags, symbols, or colors to provide identification PPP&M

Key Terms (2 of 3) Supplemental Data - In-the-clear requirements such as, “Sandwich gasket between two pieces of fiberboard” Special Packaging Instruction (SPI) - Reference to a drawing such as SPI 03950-10048, Packaging of Ferrous & Nonferrous Bolts, Screws & Studs

Key Terms (3 of 3) Case - Either an exterior container within a palletized load or an individual exterior shipping container Palletized Unit Load - A quantity of packed items arranged on a pallet in a specified manner and secured on the pallet so that the whole palletized load is handled as a single unit

Question and Answer Which of these terms is described as the application of exterior protective methods, materials, or devices to assure item integrity? Preservation Packaging Packing Palletized

QA Contract PPP&M Responsibilities Lesson Topics: Key Packaging Definitions QA Contract PPP&M Responsibilities Packaging and Marking Standards Container Markings and Illustrations Using RFID and IUID

Topic 2: QA Contract PPP&M Responsibilities QA contract responsibilities to include: Contract review Process review Product examination

QAS Responsibilities – Contract Review Confirm contract includes correct, complete, and adequate PPP&M requirements such as: Military Standard (MIL-STD)-2073-1 (Military Packaging) Special Packaging Instructions (SPIs) MIL-STD-129 (Military Marking & Labeling) American Society for Testing and Materials (ASTM) D3951 (Commercial Packaging) Section “D” Clauses and Palletization Clauses (Section “F”) RFID Defense Federal Acquisition Regulation Supplement (DFARS) 252.211-7006 IUID DFARS Clause 252.211-7003 Hazardous Material Safety Data Sheet (MSDS) (PSN, Haz Class, and UN Number)

QAS Responsibilities – Process Review Process reviews may remove the need for product examination if supplier’s packaging process controls are adequate. PPP&M is: Part of Government Contract Quality Assurance (GCQA) surveillance planning Subject for process review (i.e., packaging control process, labeling procedures, etc.) PPP&M

QAS Responsibilities – Product Examination QAS inspects shipments for compliance with contract PPP&M requirements such as: Military Preservation Method Specification Packaging Materials Required Testing and Visual Inspection Packing Level MIL-STD-129 Container Item Identification Markings Special Markings: Bar Code, RFID, Shelf Life, Hazmat, Electrostatic Discharge (ESD)

Question and Answer Which surveillance method would a QAS use to check compliance of a supplier’s packaging process controls? Contract Review Product Examination Calibration Process Review

Packaging and Marking Standards Lesson Topics: Key Packaging Definitions QA Contract PPP&M Responsibilities Packaging and Marking Standards Container Markings and Illustrations Using RFID and IUID

Topic 3: Packaging and Marking Standards Policies regarding packaging and marking include Military preservation methods Wood packaging material

Military Packaging Background Poor packaging caused… Icelandic exercises Guadalcanal High supply loss World War (WW) I and WWII System failures Vietnam War Strategic and climatic obstacles Gulf War Sandstorms as the new challenge

MIL-STD-2073-1 Standard Practice for Military Packaging provides: Military packaging standards for items expected to enter Department of Defense (DoD) distribution system System for codification of packaging materials and processes used in military packaging

MIL-STD-2073-1 (cont.) Standard Practice for Military Packaging provides Packaging Requirement Codes (PRCs) that are: Useful for procurement and contract administration purposes Found in DCMA-administered contracts PREP FOR DELIVERY PKGING DATA - MIL-STD-2073-1D, QUP = 001: PRES MTHS = 10: CLNG/DRY = 1: PRESV MAT = 00: WRAP MAT = 00 CUSH/DUNN MAT = NA: CUSH/DUNN THKNESS = B: UNIT CONT = D3: OPI= O INTRMDTE CONT = E5: INTRMDTE CONT QTY = AAA: PACK CODE = U MARKING SHALL BE IN ACCORDANCE WITH MIL-STD-129 SPECIAL MARKING CODE 00 – NO SPECIAL MARKING

MIL-STD-2073-1 PRC Sample Defense Logistics Agency (DLA) contract MIL-STD-2073-1D PRCs PREP FOR DELIVERY PKGING DATA - MIL-STD-2073-1D, QUP = 001: PRES MTHS = 10: CLNG/DRY = 1: PRESV MAT = 00: WRAP MAT = 00 CUSH/DUNN MAT = NA: CUSH/DUNN THKNESS = B: UNIT CONT = D3: OPI= O INTRMDTE CONT = E5: INTRMDTE CONT QTY = AAA: PACK CODE = U MARKING SHALL BE IN ACCORDANCE WITH MIL-STD-129 SPECIAL MARKING CODE 00 – NO SPECIAL MARKING

Packaging Code Lookup Site Website for interpreting MIL-STD-2073-1 PRCs: https://camphill.leidos.com/code_lookup.nsf

MIL-STD-2073-1 PRC Interpretation PRC Code Site Lookup Field PRES MTHS Method of Preservation CLNG/DRY Cleaning & Drying PRESV MAT Preservative Materials WRAP MAT Wrapping Material CUSH/DUNN MAT Cushion Material CUSH/DUNN THKNESS Cushioning Thickness INTRMDTE CONT; INTRMDTE CONT QTY *Unit/Intermediate Container PACK CODE Packing Code PRC Code Site Lookup Field Special Material Content Hazardous Material SPECIAL MARKING CODE Special Marking UNIT CONT Unit Container Level OPI Optional Procedures Shelf-Life Shelf-Life Action Type of Storage

SAMPLE MIL-STD-129 Marking for Shipment and Storage Provides marking requirement instructions for military supplies intended for storage and shipment within DoD distribution system SAMPLE

MIL-DTL-117 Heat-Sealable Bags Describes the heat-sealable bags used in military preservation by type, class, and style

ASTM D3951 Standard Practice for Commercial Packaging Establishes minimum requirements for supplies and equipment packaging Excludes ammunition, explosives, or hazardous materials All shipment marking in accordance with MIL-STD-129 Access standards via DCMA Site Index, Information Handling Service (IHS) Standards Expert

Question and Answer Which standard is used for marking packages within the DoD distribution system? ASTM D3951 MIL-STD-2073 MIL-STD-129 MIL-DTL-117

Military Preservation Methods Protection Level Explanation 10 Physical protection (unpreserved) 20 Preservative coating only Preservative material required 30 Waterproof protection Submethods 31-33 Submethod 33 provides Waterproof and Waterproof/Greaseproof protection 40 Watervaporproof protection Submethods 41- 45 50 Watervaporproof protection with desiccant Submethods 51-55

Military Preservation Methods (cont.) Appendix G, Quality Assurance Provisions Mandatory part of MIL-STD-2073 MIL-STD-3010 outlines requirements for conducting quality conformance inspection tests on all military packages Leak Tests - Test Method 5009 for Preservation Methods 31-33, 41-45, and 51-55 Heat-sealed Seam Tests - Test Method 2024 for Preservation Methods 31-33, 41-43, and 51-53 Visual Examination - Specific defects listed in Table G-1

Wood Packaging Material - NWPM Non-manufactured Wood Packaging Material (NWPM) Unprocessed, raw wood Includes: All wood species used in box, pallet, and skid construction, dunnage, blocking, and bracing Does not include: Fiberboard, plywood, Oriented Strand Board (OSB), or particle board Pathway for the global spread of destructive pests Heat-treated Only

Wood Packaging Material Standard International Standards for Phytosanitary Measures (ISPM) 15 mandates: NWPM is heat-treated/kiln-dried to minimum core temperature of 56°C (133°F) at least 30 minutes in approved closed chamber All DoD-acquired NMWP must meet ISPM 15 requirements and include Certification/Quality Markings I P C ISPM 15 CERTIFIED R

Wood Packaging Certification Mark Example Trademark – Identifying symbol, logo, or name of American Lumber Standards Committee (ALSC)-accredited agency Facility Identification – Product manufacturer name, brand, or assigned facility number Heat-Treated Mark – Indicates NWPM has been Heat-Treated (HT) Country Code – Two-letter International Organization for Standardization (ISO) country abbreviation Approved International Symbol for compliant wood packaging material Dunnage – Indicates NWPM used for blocking and bracing (a) (b) (c) (d) (e) (f)

Wood Packaging References The ALSC website with a list of accrediting agencies: http://www.alsc.org/contacts_WPMlist_mod.htm The latest ALSC regulations are available at: http://www.alsc.org/greenbook%20collection/WPM_ Enforcement_Regulations.pdf

Question and Answer What is the preservation requirement for Military Preservation Method 20? Unpreserved physical protection Preserved physical protection Waterproof Watervaporproof

Container Markings and Illustrations Lesson Topics: Key Packaging Definitions QA Contract PPP&M Responsibilities Packaging and Marking Standards Container Markings and Illustrations Using RFID and IUID

Topic 4: Container Markings and Illustrations MIL-STD-129 container marking requirements: Identification Bar Code Address Special

Container Markings - Identification NSN (National Stock Number) Contractor and Government Entity Code (CAGE) Code PN (Part Number) Nomenclature Quantity and Unit of Issue Contract Number Military Method of Preservation and Date of Unit Pack Preservation Gross Weight (on exterior containers) Shelf Life (if applicable) Serial Numbers (if applicable) 6625-01-248-9073 CAGE 19207 PN 622-7345-002 TEST SET ELECT 1 EA F09603-07-M-0860 M10-11/07 SER NO 6312

Container Markings - Bar Code Unit and Intermediate Containers require coded NSN and Serial Number, if applicable Exterior Containers require coded NSN, Contract Number, CAGE Code, Contract Line Item Number (CLIN), Shipment Number, and Serial Number, if applicable Code 39 or 3 of 9 ISO/IEC 16388

Bar Code Markings - Unit and Intermediate Containers #1 - IDENTIFICATION MARKINGS NATIONAL STOCK NUMBER CAGE CODE PART NUMBER ITEM DESCRIPTION QUANTITY AND UNIT OF ISSUE CONTRACT NUMBER & LOT NUMBER MILITARY METHOD & DATE OF UNIT PRESERVATION SERIAL NUMBER (WHEN ASSIGNED) 6625042489073 6625-01-248-9073 CAGE 19207 PN 622-7345-002 TEST SET ELECT 1 EA F09603-07-M-0860 M10 - 11/07 SER NO 6312 6312 #2 - BAR CODES NATIONAL STOCK NUMBER (NSN) SERIAL NUMBER (WHEN ASSIGNED)

Bar Code Markings - Exterior Containers #1 - IDENTIFICATION MARKINGS NATIONAL STOCK NUMBER CAGE CODE PART NUMBER ITEM DESCRIPTION QUANTITY AND UNIT OF ISSUE CONTRACT NUMBER & LOT NUMBER MILITARY METHOD & DATE OF UNIT PRESERVATION SERIAL NUMBER (WHEN ASSIGNED) #3 - ADDRESS MARKINGS MILITARY SHIPMENT LABEL (MSL) 6625-01-248-9073 CAGE 19207 PN 622-7345-002 20 EA F09603-07-M-0860 M10 - 11/07 WT 55 SERIAL NUMBER LIST INSIDE 6625042489073 F0960307M0860 19207 0001AA MTE0001Z #2 - LINEAR BAR CODES NATIONAL STOCK NUMBER (NSN) CONTRACT NUMBER CAGE CODE CONTRACT LINE ITEM NUMBER (CLIN) CONTRACTOR SHIPMENT NUMBER SERIAL NUMBER (WHEN ASSIGNED)

Container Markings - Address Military Shipping Label (MSL) required unless exempted in the contract Code 39 bar code required for Transportation Control Number (TCN), Piece Number, and DoD Activity Address Code (DoDAAC) of Ultimate Consignee 2D (PDF417) Data Symbol required for Transportation Control and Movement Document (TCMD) data and line item supply data (PDF417 – ISO/IEC 15438)

Address Markings - MSL Requires Bar Coding Code 39 (Linear) TCN Piece Number Ultimate Consignee Dirac PDF417 (2D) Shipment Line Item TCMD Data

Container Markings - Special Hazardous Material Set Marking, Project Code Warranty, Manufactured, Cured, or Assembled Date Expiration, Inspection, or Pack Date Arrows, Fragile, Special Handling, etc. RFID Tag UII 2D (PDF417) Data Symbol

Special Markings - Examples Project Code Method 50 9GF METHOD 50 FORMERLY METHOD II PACKAGE PACKAGED WITH DESSICANT DO NOT OPEN UNTIL READY FOR USE OR INSPECTION ESD Expedited Handling

Question and Answer If applicable, exterior containers require bar coded NSN, Contract Number, CAGE Code, CLIN, Shipment Number, and what other item? Serial number Shelf life action Gross weight Unit of issue

Using RFID and IUID Lesson Topics: Key Packaging Definitions QA Contract PPP&M Responsibilities Packaging and Marking Standards Container Markings and Illustrations Using RFID and IUID

Topic 5: Using RFID and IUID Radio Frequency Identification (RFID) Technology Active/passive Requirements Item Unique Identification (IUID)

Radio Frequency Identification (RFID) An Automatic Data Capture (ADC) technology using radio-frequency waves to transfer data between a reader and movable item(s) to identify, categorize, and track the item(s). Fast and reliable No physical sight or contact between reader/scanner and tagged item required RFID is not IUID RFID used on packaging IUID used on actual item/product

Active RFID Powered by an internal battery Lasts for five years Holds a large amount of data (128K) Data can be rewritten or modified Read range of up to 300 feet Approximate cost $100

DFARS 252.211-7006 Passive Radio Frequency Identification Passive RFID Consists of antenna and chip with serial number Obtains power from the reader Stores limited amount of data Read-only tag; up to 10 feet Applied to exterior shipping container and unitized pallet load Smaller, lighter than Active RFID Approximate cost .25 each DFARS 252.211-7006 Passive Radio Frequency Identification

Passive RFID Information Four information fields: Header - Specifies how data was constructed Filter - Identifies pallet, case, or IUID item Government Managed Identifier - CAGE Code or Dirac Serial Number - Unique assigned number United States Department of Defense Suppliers’ Passive RFID Information Guide Version 15.0

RFID Technology Defense Logistics Agency (DLA) How RFID Technology Works

RFID Requirements RFID required when all three conditions occur: Contract incorporates RFID DFARS Clause 252.211-7006 Item is Class of Supply listed in RFID DFARS Clause Item being shipped to one of the destinations (DoDAACS) listed in website given in the RFID DFARS Clause

DLA RFID Requirements DLA requires RFID when a contract contains statement directing supplier to the DLA Master Solicitation for “Mandatory” clauses DFARS 252.211-7006 in “Mandatory” clause list Depots write Supplier Deficiency Reports (SDRs) when supplier doesn’t provide RFID tag as required Supplier Deficiency Report

RFID Tag Application RFID tags required on: Each case (exterior containers) and palletized unit load (passive RFID) Each case (exterior container) on a palletized unit load Place RFID tags 32” to 48” from bottom of the pallet NOT directly on pallet, too low for tag readability 32”- 48”

Item Unique Identification (IUID) Permanent label Serial numbered Applied directly to item vice packaging 2D PD417 Data Matrix Symbol

IUID Requirements IUID required when these two conditions occur: Contract incorporated IUID DFARS Clause 252.211-7003; MIL- STD-130 defines requirements Items valued: > $5K Below $5K, in one of these three categories: Serially managed Mission essential Controlled inventory

Question and Answer Which of these tags has a range of 10 feet, gets power from a reader, and costs about .25 cent per tag? Active RFID UIUD Military Shipping Label Passive RFID

RFID/IUID Data in WAWF

Packaging Points Of Contact (POCs) DCMAO-LSPP Packaging Branch Packaging Director – Kevin Cowley, (215) 737-3578 Eastern Region - Ed Guenkel, (215) 737-3593 Central Region – Leroy Jaramillo, (214) 670-9453 Western Region and Hazmat - Doug Jokinen, (952) 259-5501 DCMA International - Jeanne Sax, (215) 737-5924 Navy Special Emphasis Operations POC Laurie Chappelle, (215) 737-4070 Packaging Management Program (PMP) Portal in eTools

Packaging Training DCMA, DoD, and supplier personnel Formal computer-based training (CBT) Onsite packaging training at the Defense Ammunition Center (DAC), McAlester, OK Courses with descriptions: http://ammo.okstate.edu/ DCMA Home Page > Packaging Management Program Portal > Packaging Training Modules

Packaging References Packaging Code Lookup ASSIST Quick Search https://camphill.leidos.com/code_lookup.nsf ASSIST Quick Search http://quicksearch.dla.mil/index.cfm

Summary Having completed this lesson, you should now be able to: Identify QA surveillance methods for specific contractual packaging and marking requirements. Identify the packaging code information available on the DCMA-approved packaging code lookup site. Identify different package marking labels. Select RFID and IUID markings. Select RFID and IUID contractual QA surveillance requirements. Recognize the relationship between RFID and IUID markings. Lesson 4: Safety Stock

Summary (cont.)

Questions

Review Question 1 Which of these is the QAS looking at during a product examination of a shipment? (Select all that apply.) MIL-STD-129 Container Item Identification Markings Military Preservation Method Packaging Control Process Packing Level

Review Question 2 If a supplier is shipping warrantied items, what type of marking should the QAS expect to find on the packaging? IUID Address Identification Special

Review Question 3 If a contract specifies “on- product” identification, what should the QAS expect to find in the current requirements? Active RFID IUID Passive RFID Military Shipping Label

Review Question 4 Which of these types of tags is used on packaging? AFID BFID IUID RFID

Exercise: Packaging Code Lookup Website Use Students work in pairs to gather packaging information. One student access the Packaging Code Lookup website. One student access the CMQ101_M7_L9_E1_PkgCodes.pdf document. Practice reviewing the excerpts for packaging information and entering it into the Packaging Code Lookup site. Time: 10 minutes