Heartland CFC MyPay Online Pledging 1

ONLINE GIVING Pledges can be made through the following online donation systems for Heartland CFC, but each agency will have access to only one system:  Employee Express (EEX)  myPay  CFC Nexus IMPORTANT: Our CFC Office is responsible for funds distribution and has access only to the pledge data (e.g., donor’s name, allotment amount, and individual designations; We do not see Social Security Numbers or your log-in information for EEX and myPay) 2

ALL-AROUND GIVING (formerly known as Universal Giving) Option to donate to any CFC-approved charity in the U.S., regardless of location The link to the charity list for universal giving is available online.

Making a donation through Employee Express or MyPay Go to “Donate Online” on the Heartland CFC website ( Click on the appropriate link

EMPLOYEE EXPRESS & MYPAY “Talks” to Federal Payroll Offices Payroll Offices can automatically process a pledge from EEX & MYPAY Does not require registration to sign up (use your current login info)

Agencies that may use myPay Military Departments – US Army – US Air Force – US Navy/US Marine Corps Independent Defense Agencies and Field Activities – Defense Commissary Agency – Defense Contract Management Agency – Defense Finance and Accounting Service – Defense Information Systems Agency – Department of Defense Education Agency Executive Branch Clients (subject to change) – Veterans Administration – Environmental Protection Agency – Executive Office of the President – Broadcasting Board of Governors – Department of Energy 6

7

‘Combined Federal Campaign’ option added to MyPay Main Menu

9 Donor selects “Add New Contribution”

Heartland CFC 1.Active Duty Army, Navy, and Air Force personnel must “Confirm Campaign” prior to continuing 2.Others will not see this screen (# will be automatically populated) Should read: 0524 Heartland CFC

Donor enters donation amount per pay period/month Key Training Point: Maximum allowable total donation for military personnel is $9, ( = $833/mo. x 12 mos.). For donations higher than that, the donor should use a paper pledge form Example for Military: $50 x 12 pp = $600 Example for Civilian: $50 x 26 pp = $1,300

12 Donors can search for charities in multiple ways… …or the donor can enter the 5-digit Charity Code. Key Training Point: Due to MyPay’s minute time limitation, donor should use the search engine on the Heartland CFC website: Click on the “Search Charities” link to select charities, and use MyPay to complete the transaction.

The donor enters the per pay period (Civ) or per month (Mil) donation amount for each charity Balance remaining is automatically calculated

Pledge summary is displayed. Undesignated funds are automatically calculated and displayed. Key Training Point: For an organization’s pledges to be properly credited, the donor MUST enter the correct info for Agency Name AND Command/Unit Name (ie. “042” or “142/1”) Permitted Characters: numbers, letters, forward slash (/), number sign (#), and spaces.

15 Final review and opportunity for donor to confirm intent

After pledge is confirmed and submitted, the donor can view and print a copy of the pledge report for their records The donor does not have to submit a report to the Coordinator for EEX or myPay – Your LE will keep informed of your EEX and myPay pledges made within your agency (you will get a weekly spreadsheet report with donor details) – If you do receive printouts of online pledges, do not submit them to the CFC office in batch envelopes 16 Special Notes:

If your agency uses Employee Express or myPay, you do NOT have to report the online donations and pledges for your agency to your Payroll office 17