Overview of the Project Cycle Phases What’s new

“Act” Delivering through projects (Part 1)

What is important for effective delivery of FAO’s projects? Effective Country Programme = Effective Project Delivery

Purpose of the New Project Cycle (PC): Effective Project Delivery New Project Cycle aims to: Improve strategic alignment of projects and their contribution to country results Improve accountability Support decentralization Support Results Based Management of projects Mainstreaming quality standards throughout the project cycle including the application of the UN common programming principles

Overview of the new PC Upgrade of PC management based on best practices Applies to all projects, including emergency and UNJP Supersedes previous Field Programme Circulars and TC procedures concerning the Project Cycle PC composed of guidelines, practical guidance, FPMIS web-based tools & workflows and user manual Support available: TCDM advice, training sessions, FPMIS help desk

FAO Project Cycle - Steps Identification Formulation Appraisal and Approval Implementation and Monitoring Evaluation Closure Project document Terminal reportConcept Note Progress reports

Five Steps: 1.Identification of a project  to address specific problem/need of members and/or exploit opportunities to advance agenda of FAO  to support the achievement of agreed CPF outcomes 2.Establishment of a Project Task force 3.Preparation of a Concept Note (CN) 4.Appraisal and endorsement of the CN 5.Formalization of relation with Resource Partners Identification Phase: the Steps

Project Task Force and use of the Concept Note

More holistic and reinforced Project Task Force (PTF) Roles and responsibilities of the PTF members clarified The PTF operational at the identification stage PTF under the authority of a Chair according to the new rules on responsibilities and relationships The PTF evolves at subsequent stages into a fully-fledged structure with appropriate skill mix Composition of the PTF Type of ProjectChairperson Members NationalFAO Representative Project formulator, LTO, Funding Liaison Officer, other relevant technical officers. SubregionalSubregional Representative/Coordinator RegionalRegional Representative Interregional/GlobalHead of technical division Identification: establishment of the Project Task Force (PTF) - 1

The designation of Lead Technical Officer (LTO) and Lead Technical Unit (LTU) Follows FAO Circular on Responsibilities and Relationships The LTO is identified by the PTF chair as far as possible based on geographic proximity (from the nearest decentralized offices) - LTU always consulted Application of the subsidiarity principle Functional relationship is always maintained between LTO and technical divisions Identification: establishment of the Project Task Force (PTF) - 2

Identification Step - Concept Note The Concept Note is necessary for all types of projects (*) Ensures strategic fit between a project idea and CPF or strategic framework Identifies preliminary stakeholders and structures problem analysis in terms of relevance, feasibility and potential sustainability including application of the UN core programming principles Should be downloaded/completed/uploaded in FPMIS (*) with the exception of TCP, flash appeals and some Global Funds (e.g. GEF) Identification: the Concept Note

Concept Note Work Flow __ Applies to regional, sub-regional and national projects Steps __ Applies to global and interregional projects Responsible officer __ Applies both Endorsement of the CN MDT officers and other representatives of technical divisions not represented in the MDT for all substantive issues which are relevant for the project; NR officer validates the environmental category (EIA) Technical divisions’ officers as well as DOs officers relevant for the project ; NR validates the environmental category (EIA) Project formulator PTF chairperson: RR/SRC/FAOR or a delegated officer Head of the technical division/service or delegated officer Funding Liaison Officer Project formulator Peer Review of the CN (FPMIS Checklist) The CN is finalized + uploaded into FPMIS Review of resource mobilization opportunities Preparation of the CN (FPMIS Template)

Group exercise Use CPF Turkey Identify a project which will contribute to one of the 3 CPF outcomes Propose a project title, an outcome statement and some expected outputs for the project (summary CN) Include a preliminary assessment of the Environmental Impact Assessment Guidelines (refer page 5)