Carrie Tupa Texas Workforce Commission March 31, 2016 DEFINING STUDENT SUCCESS IN WIOA * Integrated Education and Training 2 Reporting Integrated Education and Training Activities Series Webinar 6 INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

WIOA UPDATE: REPORTING INTEGRATED EDUCATION AND TRAINING ACTIVITIES Carrie Tupa Texas Workforce Commission March 31, 2016

WELCOME  This is the second in our series on Integrated Education and Training  This is the first in a two-part series on reporting IET INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

REVIEW INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

FUND/ACTIVITY (SUB-FUND) MAKEUP Activity type (actual funding) INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

EXAMPLES IET (AEFLA) This is an IET basic skills class funded with AEFLA funds. INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

EXAMPLES 2 Distance Learning (TANF) This is a distance learning class funded with TANF funds. INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

SUB-FUNDS ARE ACTIVITIES Transitions classes Distance learning Career pathways (IET, Work Based, English for Professionals) INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

REVIEW: ACTIVITY (SUB-FUND) CODES INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

Regular Adult Ed (AEFLA) EL Civics TANF LocalOther TRADITIONAL FUNDING SOURCES INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

ACTIVITY/SUB-FUNDING CODES - AEFLA Regular Adult Ed (AEFLA) EL Civics TANF LocalOther Corrections Transitions Career Pathways IET Work-based (30 hours) ESL for Professionals Work-based Distance Learning These get tracked separately INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

ACTIVITY/SUB-FUNDING CODES – AEFLA (2) Regular Adult Ed (AEFLA) EL Civics TANF LocalOther Career Pathways IET Work-based (30 hours) Work-based Distance Learning INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

ACTIVITY/SUB-FUNDING CODES – TANF Regular Adult Ed (AEFLA) EL Civics TANF LocalOther Transitions Career Pathways IET Work-based (30 hours) ESL for Professionals Work-based Distance Learning INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

ACTIVITY/SUB-FUNDING CODES – LOCAL Regular Adult Ed (AEFLA) EL Civics TANF LocalOther Transitions Career Pathways IET Work-based (30 hours) ESL for Professionals Work-based Distance Learning INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

HOW TO VIEW AVAILABLE FUNDING SOURCES INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

HOW TO VIEW AVAILABLE FUNDING SOURCES (CONT’D) INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

HOW TO VIEW AVAILABLE FUNDING SOURCES (CONT’D) (CONT’D INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

GENERAL RULE OF THUMB Classes should be “co-created” or “mirrored” whenever possible to accurately track information INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

ACTIVITY (SUB-FUND) CODE AND ENROLLMENT TARGETS 3  Students can count independently for multiple targets/sub fund codes  At any one time a student may be a career pathways student, a transitions student (we’ll speak more about this) and a distance learning student  The funding should match the activity, not the “student” INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

ACTIVITY (SUB-FUND) CODE AND ENROLLMENT TARGETS 4  Students can count independently for multiple targets/sub fund codes  At any one time a student may be a career pathways student, a transitions student (we’ll speak more about this) and a distance learning student  The funding should match the activity, not the “student”  Students will only count once for a program’s overall enrollment target, which is why you have to run Table IV for all funding sources except other to get a program’s enrollment INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

CAREER PATHWAYS INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

EXAMPLE: IET Program will be using AEFLA funds to support a THECB- funded Accelerate Texas Project INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

EXAMPLE: IET Basic Skills Support Class Funded with AEFLA Students should be entered with IET(AEFLA) funding source Technical Training class (does not go in TEAMS at this time*) *This will change 7/1 INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

WHAT’S CHANGED? INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

AEL “AEL grantees must be aware that AEL funding may be expended to support the IET service approach, including workforce training and workforce preparation activities, of which digital literacy may be included.” INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

HOW DO PROGRAMS TRACK IET UNDER THE NEW GUIDELINES? From AEL – 1) “AEL grantees must be aware that before implementing the workforce training services under the IET service approach, they must submit the proposed IET program of study to TWC through the Career Pathways Implementation Plan portal at 2) AEL grantees must report workforce training expenditures by funding source as part of the monthly expenditure reports submitted through the Cash Draw and Expenditure Reporting system (CDER). INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

CHANGES TO TEAMS  Beginning July 1, 2016, programs will report training hours in TEAMS.  Training hours include  Workforce Training  Workforce Preparation Activities  Digital Literacy INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

TEAMS – CURRENT STATE The way training hours will be tracked is similar to how proxy hours are tracked now. INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

TEAMS – CURRENT STATE (2) If you select a “Distance Learning Model” and “Curriculum” in TEAMS… INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

TEAMS – FUTURE STATE New options under “coursework”  IET  Integrated ELC (EL Civics)  Workplace Literacy  Work Readiness  Digital Literacy INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

QUESTION (1) QUESTION: “Does ‘IET’ under the new coursework options replace ‘I- BEST’” ANSWER: Yes and No. We cannot “replace” I-BEST, the existing option, as there is old data tied to it. But after June 30, you should use the new “IET” option when creating integrated education and training classes in TEAMS. INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

TEAMS – FUTURE STATE (2) T INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

QUESTION (3) QUESTION: “What are considered training hours under this new TEAMS model?” ANSWER: “New allowable activities under WIOA will all be tracked as ‘T’, or ‘Training Hours’ under the new TEAMS model.  Digital literacy that are part of an approved IET  Workforce preparation activities that are part of an approved IET  Workforce Training that is paired with a basic skills for an IET Reminder – Workforce Training, in isolation, is not an allowable activity under AEFLA. Workforce preparation activities and digital literacy must also be part of an IET. INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

HOUR TYPE “CHEAT SHEET” (FOR TEAMS BEGINNING 7/1) SymbolNameExplanation Counts towards contact hours/hours between pre/post test DDirect Hours Literacy instruction (math, reading, writing, English language acquisition) Literacy instruction portion of an IET or Workplace Literacy program Yes PProxy Hours Literacy instruction using an approved distance learning curriculum Yes TTraining Hours Workforce training* Digital literacy* Workforce preparation activities* No *Reminder: These activities are only allowable as a part of an approved IET INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

SymbolNameExplanation Counts towards contact hours/hours between pre/post test DDirect Hours Literacy instruction (math, reading, writing, English language acquisition) Literacy instruction portion of an IET or Workplace Literacy program Yes PProxy Hours Literacy instruction using an approved distance learning curriculum Yes TTraining Hours Workforce training* Digital literacy* Workforce preparation activities* No HOUR TYPE “CHEAT SHEET” (FOR TEAMS BEGINNING 7/1) (2) *Reminder: These activities are only allowable as a part of an approved IET INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

DO TRAINING HOURS COUNT TOWARDS HOURS TO PRE/POST TEST  Presently, NO.  We don’t have all of this information yet. INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

SUPPLEMENTAL REPORTING – IET/TRAINING Beginning 4/23 (the effective date of the AEL letter) if you plan on implementing an approved IET program, you will need to report students on the supplemental reporting template. INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

WHY SUPPLEMENTAL REPORTING? As we embark on changes under WIOA, we need to be able to report more information about the activities taking place in our grants. INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

ABOUT THE TEMPLATE  Password protected  Functionality to automatically attach to an to send to us as a part of your monthly data validation  Should always reflect “current state”  Add students as they are enrolled  Update information as it changes  You should never remove a student if they drop out; you just won’t indicate any completion information for those individuals INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

USING THE TEMPLATE INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

USING THE TEMPLATE (2) INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

USING THE TEMPLATE (3) INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

FINDING THE STUDENT RECORD NUMBER INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

FINDING THE STUDENT RECORD NUMBER (CONT’D) Click in the address bar Details.aspx?participantId= INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

USING THE TEMPLATE (4) INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

USING THE TEMPLATE (5) FieldEntry TypeExplanation Training Program Start Date Open-entry Date the participant is enrolled in the training component of your IET program in mm/dd/yyyy format Certificate Program Name Open-entry Name of the training certificate program the participant is enrolled in Certificate Level Drop-down Type of certificate level classification for the training program:  Level 1 Credit (15-42 semester credit hours)  Level 2 Credit (43 – 59 semester credit hours)  Marketable Skills Achievement Award  Industry Recognized Certification Certificate Awarded Drop-down Whether or not participant has completed certificate program.  Yes  No Certificate Completion Date Open-entry Date that the participant completed the certificate program Certification Received Drop-down Type of certification participant has received, if any  Employer  State  National Total CEU's awarded Open-entry Total continuing education units awarded to the participant, if relevant Total Credit Hours Awarded Open-entry Total credit hours award to the participant, if relevant INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

TRACKING DIGITAL LITERACY THAT IS PART OF AN IET FieldEntry TypeExplanation Digital Literacy Drop-down Indicate Yes or No, if the IET contains digital literacy Total Contact Hours Open-entry The total number of hours the individual has received in digital literacy instruction Must be verifiable with a sign-in sheet Instructor Last Name Open-entry The last name of the individual teaching digital literacy Instructor First Name Open-entry The first name of the individual teaching digital literacy Staff Record Number Open-entry The record number of the staff member in TEAMS INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

QUESTION (2) QUESTION: “Will we have to use the supplemental reporting template after the TEAMS changes are made effective 7/1?” ANSWER: “Yes. Until TEAMS changes are made to track certificate/certification information (planned for the future) we need to track information related to these variables”. INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

FINDING THE STAFF RECORD NUMBER Click in the address bar Details.aspx?StaffId= INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

TRACKING WORKFORCE PREPARATION ACTIVITIES THAT ARE PART OF AN IET FieldEntry TypeExplanation Workforce Preparation Drop-downIndicate Yes or No, if the IET contains digital literacy Total Contact Hours Open-entry The total number of hours the individual has received in digital literacy instruction Must be verifiable with a sign-in sheet Instructor Last Name Open-entryThe last name of the individual teaching digital literacy Instructor First Name Open-entryThe first name of the individual teaching digital literacy Staff Record Number Open-entryThe record number of the staff member in TEAMS INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

SUMMARY OF DATA ENTRY REQUIREMENTS FOR NEW ALLOWABLE ACTIVITIES WhenRequirements From April 23-June 30 Create basic skills class in TEAMS as you’ve typically done for IET Enter details on training hours, digital literacy hours and work readiness hours in the supplemental reporting template Beginning July 1 Create basic skills (literacy) class in TEAMS as you’ve typically done for IET You can create one class, or two classes to track the training hours and direct hours separately if the funding source is the same for all Create a separate class for training, digital literacy hours and work readiness hours in TEAMS Literacy hours are tracked as “D”, direct hours Training, digital literacy and work readiness hours are tracked as “T”, training hours INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

NEXT TIME…  Answers to your questions from today  Specific examples/scenarios of IET funding combinations Next Webinars… April 21, 2016: Integrated Education and Training # 3: Texas Models (1:30 CST) Integrated Education and Training #4: Reporting IET Part 2 - April 28, 2016, 1:30 CST, INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016

TO SUBMIT QUESTIONS We will review content covered today, answer questions, and provide additional detail on reporting IET on the April 28 webinar! Integrated Education and Training #4: Reporting IET Part 2 – April 28, 2016, 1:30 CST, INTEGRATED EDUCATION AND TRAINING # 2 MARCH 31, 2016