Trade Adjustment Assistance Community College Career Training (TAACCCT) Grant Program Round 1

Today’s Syllabus Roll Call Report Card – A+ first year accomplishments School Supplies – Shopping for TA tools Show and Tell Homework

Roll Call

4 Roll Call – ETA National Office Program Office – Division of Strategic Investments Tom Hooper, Program Manager Sharon Leu, Workforce Analyst Charlotte Harris, Workforce Analyst Karen Henderson, Workforce Analyst Kristen Milstead, Workforce Analyst Grants Office – Office of Grants Management – not here! Steve Rietzke, Grant Officer Melissa Abdullah, Grants Specialist

Roll Call – ETA Regional Office Federal Project Officer (FPO)

6 Roll Call – Round 1 Grantees! Create a virtual name tag… HELLO! My name is:_______________ I am from (name of your community college) and am a part of the (name of your project) project. If you want to get in touch with me, please me at: (your address) or call me at (your phone number).

7 Roll Call – Round 1 Grantees! Raise your hand if you think ice cream is awesome.

8 Roll Call – Round 1 Grantees! Using the chat feature, identify yourselves if strawberry is your favorite flavor

9 Roll Call – Round 1 Grantees! How long have you been on staff with your grant: 18 months or more 13 to 17 months 7 to 12 months 4 to 6 months 3 months or less Welcome to the TACT family!

10 Roll Call – Round 1 Grantees! Are you building a welding lab?

11 Roll Call – Round 1 Grantees! Are you developing programs in the healthcare industry?

12 Roll Call – Round 1 Grantees!

13 Roll Call – Round 1 Grantees!

14 Roll Call Me Maybe? Main Point of Contact (POC) Receives communication from ETA Responsible for sharing information with project team and consortium members Authorized Representative aka Signature Authority or “Signatory” Responsible for certifying and submitting QNPR, APR, and submitting ETA 9130 Note: Changing the authorized representative or signature authority requires a formal grant modification

15 Roll Call Me Maybe? Communication Tips: Always contact your FPO first if you have questions If you…Contact: Are a member of a consortiumThe lead of your consortium Have questions or difficulty accessing the performance reporting system with a copy to your FPO Have questions or difficulty accessing the financial reporting system with a copy to your FPO and Have questions about with a copy to your FPO and Have questions about Creative Commons licensing and OER with a copy to your FPO and

Roll Call – Review, communication plan From: ETA, To: You -Usually through your FPO for specific requests and information -TACT mailbox for general requests and information -Grantee Community of Practice -ETA Website: From: You, To: ETA (national office) -Contact your FPO first -Copy the TACT Mailbox: Remember: Include your grant number, round number and grant name Describe your question/issue as specifically as possible Please be patient!

Report Card

The Value of Reporting Reporting successes of high profile programs to Congress, Administration, OMB, GAO, etc. Demonstrating Grant Outcomes to investors and partners Illustrating Return on Investment (ROI) to employer partners Building additional strategic partnerships and leveraging resources Sustainability of the project and partnership Continuously improving program to meet the needs of participants TAACCCT grantees are required to submit reports Quarterly and Annually to ETA: Quarterly Narrative Progress Reports (QNPR) Annual Performance Reports (APR) Quarterly Financial Report (ETA-9130)

Report Card Trade Adjustment Assistance Community College and Career Training Grant Program Report for Fiscal Year 2012 to the Committee on Finance of the United States Senate and Committee on Ways and Means of the United States House of Representatives

Report Card Grants Projects Cited in the TAACCCT Annual Report to Congress. 1.Northwest Arkansas Community College (AR) 2.Motlow State Community College (TN) 3.Northern Oklahoma College (OK) 4.Ozarks Community Technical College (MO) 5.Truckee Meadows Community College (NV) 6.Quinsigamond Community College (MA) 7.Florence Darlington Community College (SC) 8.Spokane Community College (WA) 9.Collin County Community College District (TX), 10.Northland Community and Technical College (MN) 11.Northeast Iowa Community College (IA) 12.Alpena Community College (MI) 13.Clackamas Community College (OR) 14.West Hills Community College (CA) 15.Grantee College of Lake County (IL)

Report Card – QNPR 6/30/13 NumberPercent Program Offerings906 Programs Launched74282% Status Update on Employer Involvement in Last Quarter NumberPercent Consultation or Meetings with Partners 4796% Direct Hires of Program Completers 3469% Internships or Other Opportunities Posted 3673% Acquired Additional Employer Partners 3571%

Report Card – QNPR 6/30/13 NumberPercent Activities/Tasks/Events1020 Number Started87285% Number Started on Time12424% Number Completed20824% Number Completed on Time15374% Total Number of Deliverables828 Number Started69685% Number Started on Time163 24% Number Completed12418% Number Completed on Time9677%

Report Card – APR Year 1 Annual Performance Report – Submitted September 30, 2012 Year One Targets NumberTarget Percent Number of Participants18,14812,451* 145% Number Completed1, Attainment of Certificate/Degree3,1156,634 47% Entered Employment3124,312 7% * estimate

Report Card – APR Year 1 Questions For those of you who were not on target for Year 1 goals: Will the Year 2 APR reflect that you are have caught up to your goals? Yes, have made up Year 1 gaps, and are on target to meet Year 2 goals We have not made up Year 1 gaps, but are on target to meet Year 2 goals We have encountered some roadblocks, please help! Overall, what were some of your biggest challenges to meeting outcomes targets?

Report Card – ETA 9130 ETA Financial Report Expenditures + Obligations in first four quarters 19 percent Expenditures + Obligations in next three quarters 25 percent Date SubmittedSeptember 30, 2012 (4 Qtrs.)June 30, 2013 (7 Qtrs.) AmountPercentAmountPercent Expenditures 61,226, %$ 182,711,36638 % Obligations 34,006, %$ 26,792,049 6 % Total Expenditures + Obligations 95,232, %$ 209,503,41544 %

Report Card – ETA 9130 Question For those of you with more than 50 percent of grant funds remaining: Do you have a plan in place to spend down the remainder of your funds within the final year of the period of performance?

School Supplies

Top Five TA Needs (Section F) 1.Participant Recruiting, including TAA Workers 2.Partnership with the Workforce System 3.Data, including UI Wage Data 4.Student Retention 5.Student Outcomes, including completion and employment

School Supplies – Participant Recruiting Participant Recruiting Needs: Did you have difficulty recruiting participants eligible for the TAA for Workers program? TOTAL NUMBER OF TAA ELIGIBLE WORKERS WHO ENROLLED IN TRAINING IN FY 2012 TOTAL NUMBER OF TAA ELIGIBLE WORKERS SERVED BY TAACCCT GRANTEES IN FY , (1.1 %)

School Supplies – Participant Recruiting Partnering with the TAA State Agency: Have you connected with the TAA Coordinator in your State? What is the nature of the relationship you have established with the Agency that administers the TAA for Workers program in your State?

School Supplies – Participant Recruiting Partnering with the TAA State Agency: Have you developed informational materials that educate workforce system staff about your program? What are some examples of this material? Have you placed outreach materials in key locations to attract TAA- Eligible workers, such as at America’s Job Centers (One-Stop Career Centers)? Please share some examples of materials and locations that have had maximum impact.

School Supplies – Participant Recruiting Partnering with the TAA State Agency: Have your grant staff participated in Rapid Response, America’s Job Center (One-Stop), or Trade orientations to present information about your training programs? Were these events useful for participant recruiting?

School Supplies – Participant Recruiting Partnering with the TAA State Agency: Have workforce system staff, such as TAA coordinators or America’s Job Center staff, assisted your recruiting efforts by promoting the programs of study that you have developed?

School Supplies – Participant Recruiting Participant Recruiting Needs: Finding Local Certifications:

School Supplies – Participant Recruiting Participant Recruiting Needs: Finding Local Certifications:

School Supplies – Workforce System Workforce System Partnership Needs: Describe the different partnerships you have with the workforce system.

School Supplies – Workforce System Workforce System Partnership Needs: What are the challenges you are experiencing? Please share with us some successes!

School Supplies – Reporting Reporting Needs: Have you been able to secure data sharing agreements necessary for fulfilling your annual report requirements? What are some of the challenges that you have faced?

Show and Tell

Homework

Homework – Finishing Strong Deliverables – for your consideration Do you have an internal inventory of programs of study, courses, curriculum and other deliverables developed using the grant? Have you arranged for third-party review of deliverables? How will you prepare to transmit the deliverables to DOL? Goals and Targets – for your consideration What are your overall goals for this final year of the grant? Are you on track to meet outcomes targets? Which outcomes targets will you need assistance meeting?

Homework – Finishing Strong Sustainability Planning Sustainability Toolkit: Compendium of Best Practices – Job Placement

Homework – Upcoming TA Round 1 Annual Performance Report (APR) Table 1 Training for YEAR 2 Thursday, September 26, 2013, 1 PM ET Monthly Technical Assistance Conference Calls Topics and dates/times to be determined Update Contact Sheet

Homework – for ETA Calendar of TA Events Distribute Updated Contact Sheet

Questions? Please enter any questions you may have into the chat screen. We hope to take as many of these questions as time permits. If we do not answer your question live today, please be assured that we research the answer to your question and follow-up with you through your FPO after this orientation. Thank you and good luck from the TACT Team!

46