ARE YOU READY? Activating Risk Management Practices

Workshop Highlights WHAT IS RISK MANAGEMENT? ASSESSING THE RISKS DEFINING THE RISKS TREATING THE RISKS DEVELOPING A PLAN RISKS TO PLAN FOR QUESTIONS?????

Evolution of Risk Management Traditional approach  focus on injury prevention Conventional approach  focus on avoiding other losses (legal, financial, reputation) Modern approach  risk management as a comprehensive approach to improve performance through effective governance, efficient planning, relevant programming

The ‘Big Picture’ Responsibility (‘duty of care’)  safe environment Theory  the law (tort, human rights, criminal, administrative) Practice  risk management

Definitions … RISK  The chance of something happening that can have an impact on achieving desired outcomes RISK MANAGEMENT  The process used to identify, assess and treat risks so as to better achieve desired outcomes

Assessing the risk … CONSEQUENCE Minor – will have an impact on the achievement of the objective that can be dealt with through internal adjustments Moderate – will have an impact on some aspect of the achievement of the objective that will require changes to strategy or program delivery Serious – will significantly impact the achievement of the objective Catastrophic – will have a debilitating impact on the achievement of the objective LIKELIHOOD Unlikely – less likely to happen than not Possible – just as likely to happen than not Probable – more likely to happen than not Almost certain – sure to happen

MMVH MMH LLH LLMH Assessing and Evaluate the Risk Unlikely Possible Probable Almost certain MinorModerateSeriousCatastrophic LikelihoodLikelihood C o n s e q u e n c e

The mushy middle … High likelihood – high consequence - H High likelihood – low consequence - M Low likelihood – high consequence - M Low likelihood – low consequence - L

Treat the Risks

RETAIN

REDUCE

TRANSFER

AVOID

RISK MANAGEMENT PLAN  Formal commitments by an organization to implement, monitor and evaluate risk treatment strategies. These commitments are reflected in either a risk registry or in the organization’s strategic plan

RISK MITIGATION PLAN

RISK MANAGEMENT REGISTRY RISKSIGNIFICANCEEXISTING MEASURES POSSIBLE MEASURES IMPLIEMENTATION / MONITORING

ISSUES MANAGEMENT PLAN AREAPOTENTIAL ISSUE MEASURES TO DEAL WITH THIS ISSUE PROCEDURES TO BE FOLLOWED KEY MESSAGES SPOKESPERSON

BUT IT IS NOT ALWAYS SO SIMPLE …

St. John’s School  No route maps drawn up, no-one familiar with route  Group had no rescue equipment and no emergency procedures  Some participants could not swim: leaders did not know which could and could not  No-one had canoed since the previous autumn  There had been no preparation for the trip such as physical conditioning, learning canoe rescue techniques, lifesaving training  Canoes had been modified to accommodate more cargo  Participants’ physical endurance was reduced by all night driving and early start, lack of hot food at breakfast or lunch  12 boys and 1 teacher perished

Strathcona Tweedsmuir School  Outdoor course for 10 th graders  Year-long preparation and training for trip (fitness, avalanche awareness and rescue)  2 avalanche-certified leaders  Day before accident practiced digging avalanche pits, doing snow-pack and compression testing  Avalanche hazard “moderate”  Students followed avalanche protocol (50 ft. separation)  Quizzed on avalanche safety mid- morning  Each student carried shovel, probe and beacon  All 17 on trip buried – 10 survived  Group executed a perfect rescue

Establish context Identify risks Analyze risks Evaluate risks Treat risks Communicate and consult Monitor and review

Risk Management = Organized common sense

Things to Consider… Culture Policy Communication Capacity Decision Making

RISKS TO MANAGE

VALUES Good Governance Good Dispute Management Good Risk Management Good Strategy

FINANCIAL Transparency Financial Policies Internal Controls BudgetingReporting

ORGANIZATIONAL RISKS TechnologySocial MediaCommunications

EMOTIONAL RISK Conflicts & Disputes Screening Codes of Conduct Harassment

FACILITY CONSIDERATIONS LEASE AGREEMENTS INSIDEOUTSIDE FIELD OF PLAY CONDITIONS

FACILITY CONSIDERATIONS EMERGENCY PROCEDURES FACILITY MAINTENANCE SIGNAGEEQUIPMENT

SPORT TECHNICAL COACHING CERTIFICATION HOSTING GUIDELINES SANCTIONINGCS4L INSURANCE COVERAGE FOR FIELD OF PLAY ACTIVITIES SAFETY & MEDICAL PROTOCOL

ARE YOU

Questions????