Effective Volunteer Development Training within The National FFA Organization Funded by: The United States Department of Agriculture Funded by: The United States Department of Agriculture Partnerships in Agricultural Education

Preservice Training Inservice Training Volunteer Training FFA Volunteer Development Partnerships in Agricultural Education Volunteer Development Training 6-1

Preservice Training Inservice Training Volunteer Training FFA Volunteer Development Partnerships in Agricultural Education Risk Management Issues Audience: Volunteers Module 6 Volunteer Development Training 6-2

Preservice Training Inservice Training Volunteer Training Risk Management Issues Volunteer Development Training Overview Importance of topic to Agricultural Education Program Importance of topic to Agricultural Education Program Liability and Insurance Liability and Insurance Child Abuse Awareness Child Abuse Awareness Safety issues and Expectations Safety issues and Expectations 6-3

Preservice Training Inservice Training Volunteer Training Risk Management Issues Volunteer Development Training Important Note Guidelines and procedures included in this module must be superseded by any local/state parameters, guidelines, and/or laws that are already established by the school corporation and/or state in which you serve. 6-4

Preservice Training Inservice Training Volunteer Training Risk Management Issues Volunteer Development Training Risk Management Scenarios 6-5

Preservice Training Inservice Training Volunteer Training Risk Management Issues Volunteer Development Training Liability and Insurance Issues 6-6

Preservice Training Inservice Training Volunteer Training Risk Management Issues Volunteer Development Training General Liability Provides liability coverage for bodily injury or personal injury to third parties Provides liability coverage for bodily injury or personal injury to third parties Not to be confused with medical coverage Not to be confused with medical coverage If accident occurs, immediately contact school office If accident occurs, immediately contact school office Professional liability insurance is provided to teachers who are members of associations such as NAAE or NEA Professional liability insurance is provided to teachers who are members of associations such as NAAE or NEA Check with school corporation for any general liability coverage provided on behalf of volunteers Check with school corporation for any general liability coverage provided on behalf of volunteers 6-7

Preservice Training Inservice Training Volunteer Training Risk Management Issues Volunteer Development Training Auto Liability Provides coverage for bodily injury to third parties and damages to their property Provides coverage for bodily injury to third parties and damages to their property When such injury is result of: When such injury is result of: The operation of a school vehicle on official school business The operation of a school vehicle on official school business The operation of an employee’s or volunteer’s personal vehicle on official school business The operation of an employee’s or volunteer’s personal vehicle on official school business 6-8

Preservice Training Inservice Training Volunteer Training Risk Management Issues Volunteer Development Training Workers Compensation Provides coverage for medical expenses and lost wages resulting from a job-related injury or illness Provides coverage for medical expenses and lost wages resulting from a job-related injury or illness Coverage is in accordance with State law Coverage is in accordance with State law School employees are covered School employees are covered In some states, volunteers are NOT considered employees, and therefore, are ineligible for workers compensation. In some states, volunteers are NOT considered employees, and therefore, are ineligible for workers compensation. 6-9

Preservice Training Inservice Training Volunteer Training Risk Management Issues Volunteer Development Training Accident & Illness Coverage Can be purchased independently for FFA events and activities Can be purchased independently for FFA events and activities Purchased on either a per activity or year-long blanket basis Purchased on either a per activity or year-long blanket basis 6-10

Preservice Training Inservice Training Volunteer Training Risk Management Issues Volunteer Development Training Directors & Officers Liability Consider if organization is involved with decisions and issues not directly related to the mission of the school corporation Consider if organization is involved with decisions and issues not directly related to the mission of the school corporation When uncertain, contact school corporation When uncertain, contact school corporation 6-11

Preservice Training Inservice Training Volunteer Training Risk Management Issues Volunteer Development Training Accident & Illness Coverage Insurance coverage is broad, but not everything can be covered Insurance coverage is broad, but not everything can be covered Indemnification resolution coverage is in place as long as the person is acting in good faith and acting within scope of his/her duties Indemnification resolution coverage is in place as long as the person is acting in good faith and acting within scope of his/her duties 6-12

Preservice Training Inservice Training Volunteer Training Risk Management Issues Volunteer Development Training Adult Supervision of Youth Ratio of adults per youth Ratio of adults per youth Consider Consider Type of activity Type of activity Number of participants Number of participants Age of participants Age of participants Use a common sense approach Use a common sense approach More adult supervision is better! More adult supervision is better! 6-13

Preservice Training Inservice Training Volunteer Training Risk Management Issues Volunteer Development Training Transportation Guidelines Encourage parents to arrange rides for their children to and from events Encourage parents to arrange rides for their children to and from events Obtain a photocopy of valid driver’s license and proof of insurance from others transporting your children Obtain a photocopy of valid driver’s license and proof of insurance from others transporting your children Do not ask anyone under 21 to serve as a driver Do not ask anyone under 21 to serve as a driver Any person who refuses to provide a license & verification of insurance shall not be authorized to transport youth Any person who refuses to provide a license & verification of insurance shall not be authorized to transport youth 6-14

Preservice Training Inservice Training Volunteer Training Risk Management Issues Volunteer Development Training Transportation Guidelines (cont.) Automobile liability limits in the amount of $500,000 per accident are strongly recommended Automobile liability limits in the amount of $500,000 per accident are strongly recommended Caution youth against dangerous driving Caution youth against dangerous driving Parents of a teen driver are fully responsible for the drivers and passengers in the vehicle Parents of a teen driver are fully responsible for the drivers and passengers in the vehicle Require seatbelt use Require seatbelt use 6-15

Preservice Training Inservice Training Volunteer Training Risk Management Issues Volunteer Development Training Insurance Summary for Volunteers Must have completed volunteer screening process Must have completed volunteer screening process Coverage will be in place when volunteers are: Coverage will be in place when volunteers are: Acting within scope of their authority Acting within scope of their authority Acting in good faith Acting in good faith Under direction of the school staff person responsible Under direction of the school staff person responsible Recommended MINIMUM personal vehicle coverage Recommended MINIMUM personal vehicle coverage 6-16

Preservice Training Inservice Training Volunteer Training Risk Management Issues Volunteer Development Training Child Abuse Awareness 6-17

Preservice Training Inservice Training Volunteer Training Risk Management Issues Volunteer Development Training Introduction Child abuse is a serious problem Child abuse is a serious problem In 2002, an estimated 896,000 cases of abuse and neglect In 2002, an estimated 896,000 cases of abuse and neglect Visit the U.S. Department of Health and Human Services website to get specific state stats Visit the U.S. Department of Health and Human Services website to get specific state stats It is a problem that multiplies itself It is a problem that multiplies itself 6-18

Preservice Training Inservice Training Volunteer Training Risk Management Issues Volunteer Development Training Reporting Requirements Everyone has a moral, civic, and legal duty to prevent child abuse Everyone has a moral, civic, and legal duty to prevent child abuse Some states require that if you have knowledge you must report it Some states require that if you have knowledge you must report it Who should report abuse or neglect? Who should report abuse or neglect? How do you report neglect? How do you report neglect? 6-19

Preservice Training Inservice Training Volunteer Training Risk Management Issues Volunteer Development Training Child Abuse Definitions 6-20

Preservice Training Inservice Training Volunteer Training Risk Management Issues Volunteer Development Training Physical Abuse Any non-accidental physical injury caused by the parent or caregiver, or a serious injury caused by the caregiver’s failure to take action to prevent injury Any non-accidental physical injury caused by the parent or caregiver, or a serious injury caused by the caregiver’s failure to take action to prevent injury Physical abuse is inflicting non- accidental physical injury upon a child Physical abuse is inflicting non- accidental physical injury upon a child 6-21

Preservice Training Inservice Training Volunteer Training Risk Management Issues Volunteer Development Training Neglect Failure to provide adequate food, clothing, shelter, medical care, education, or supervision Failure to provide adequate food, clothing, shelter, medical care, education, or supervision Neglect is the failure to provide for a child’s basic needs. Neglect can be physical or emotional Neglect is the failure to provide for a child’s basic needs. Neglect can be physical or emotional 6-22

Preservice Training Inservice Training Volunteer Training Risk Management Issues Volunteer Development Training Sexual Abuse Any physical contact with a child for sexual gratification Any physical contact with a child for sexual gratification Sexual abuse is inappropriate adolescent or adult sexual behavior with a child Sexual abuse is inappropriate adolescent or adult sexual behavior with a child 6-23

Preservice Training Inservice Training Volunteer Training Risk Management Issues Volunteer Development Training Recognizing Physical Abuse Physical indicators Physical indicators Behavioral indicators Behavioral indicators Behavioral indicators of caretaker Behavioral indicators of caretaker Constantly describes child negatively Constantly describes child negatively Defensive Defensive Offers conflicting, unconvincing, or no explanation for child’s injury Offers conflicting, unconvincing, or no explanation for child’s injury Has a history of abuse as a child Has a history of abuse as a child 6-24

Preservice Training Inservice Training Volunteer Training Risk Management Issues Volunteer Development Training Recognizing Child Neglect Physical indicators Physical indicators Behavioral indicators of the child Behavioral indicators of the child Behavioral indicators of caretaker Behavioral indicators of caretaker 6-25

Preservice Training Inservice Training Volunteer Training Risk Management Issues Volunteer Development Training Recognizing Sexual Abuse Physical indicators Physical indicators Behavioral indicators of the child Behavioral indicators of the child Behavioral indicators of caretaker Behavioral indicators of caretaker 6-26

Preservice Training Inservice Training Volunteer Training Risk Management Issues Volunteer Development Training Determining Child Abuse May not 100% clear whether it is or is not an abuse case May not 100% clear whether it is or is not an abuse case May be unclear whether to report or not May be unclear whether to report or not When questions arise, seek advice from school staff When questions arise, seek advice from school staff Always err on the side of the safety of the child Always err on the side of the safety of the child 6-27

Preservice Training Inservice Training Volunteer Training Risk Management Issues Volunteer Development Training Reducing Risks Sexual harassment and abuse are real Sexual harassment and abuse are real Our society is changing Our society is changing We need to take more precautions today than we did in years past We need to take more precautions today than we did in years past It is prudent to review risk occasions and situations and take necessary precautions to ensure safety It is prudent to review risk occasions and situations and take necessary precautions to ensure safety 6-28

Preservice Training Inservice Training Volunteer Training Risk Management Issues Volunteer Development Training Factors to Consider When Assessing Risk Location Location Parental Involvement Parental Involvement Adult Supervision Adult Supervision Frequency & duration of interaction Frequency & duration of interaction Changing clothes Changing clothes Training Training 6-29

Preservice Training Inservice Training Volunteer Training Risk Management Issues Volunteer Development Training Factors to Consider When Assessing Risk (cont.) Education of children Education of children Monitoring Monitoring Physical contact Physical contact Staff turnover Staff turnover Age and disabilities Age and disabilities 6-30

Preservice Training Inservice Training Volunteer Training Risk Management Issues Volunteer Development Training Child Abuse Risk Exposure Matrix 6-31

Preservice Training Inservice Training Volunteer Training Risk Management Issues Volunteer Development Training Safety Issues and Expectations 6-32

Preservice Training Inservice Training Volunteer Training Risk Management Issues Volunteer Development Training Safety Guidelines for Volunteers and Staff Conduct activities in compliance with all School Corporation Guidelines Conduct activities in compliance with all School Corporation Guidelines Keep AgEd staff & School Admin. informed of all activities Keep AgEd staff & School Admin. informed of all activities Review activities to identify potential risks Review activities to identify potential risks Develop a plan for emergencies Develop a plan for emergencies Have a first aid kit available Have a first aid kit available 6-33

Preservice Training Inservice Training Volunteer Training Risk Management Issues Volunteer Development Training Safety Guidelines for Volunteers and Staff (cont.) Begin you activity with a safety discussion Begin you activity with a safety discussion Be able to document that youth can follow safety guidelines Be able to document that youth can follow safety guidelines Equipment and machines must be in good repair Equipment and machines must be in good repair Provide protective safety equipment Provide protective safety equipment All equipment should be appropriate for youth All equipment should be appropriate for youth 6-34

Preservice Training Inservice Training Volunteer Training Risk Management Issues Volunteer Development Training Safety Guidelines for Volunteers and Staff (cont.) A specific supervision plan has been developed for each activity A specific supervision plan has been developed for each activity Use permission forms for special activities Use permission forms for special activities Include health information and parent’s signed authorization for emergency care Include health information and parent’s signed authorization for emergency care Be sure that accident insurance coverage is in place for all events Be sure that accident insurance coverage is in place for all events 6-35

Preservice Training Inservice Training Volunteer Training Risk Management Issues Volunteer Development Training Safety Guidelines for Volunteers and Staff (cont.) Always reduce risks by putting safety first Always reduce risks by putting safety first If an accident/incident occurs, notify the school administration immediately; complete an accident/incident report form as soon as possible If an accident/incident occurs, notify the school administration immediately; complete an accident/incident report form as soon as possible 6-36

Preservice Training Inservice Training Volunteer Training Risk Management Issues Volunteer Development Training Risk Management Forms Health Form (Youth) Health Form (Youth) Addendum to the Youth Health Form Addendum to the Youth Health Form Health Form (Adult) Health Form (Adult) Field Trip and Activities Permission and Release Form Field Trip and Activities Permission and Release Form Accident/Incident Report Form Accident/Incident Report Form Trip/Event Permission Slip Trip/Event Permission Slip Photo Release Form Photo Release Form 6-37