Treasurer Topics 2 Workshop 3 Teresa Atherley, Utah PTA Treasurer Facebook group: Utah PTA Treasurers

Digital Bank Statements You can received Digital Bank Statements. Please make sure that you receive these as a Read-only.

501 (c)(3) What is a 501 (c)(3) status? Benefits Protecting Exempt Status Responsibilities of Tax-Exempt Status Need a copy of the 501 (c) (3) letter.

By-Laws Local Membership dues listed Council dues listed (if applicable) Shows the length of term for positions Gives basic job descriptions IRS EIN Number

990’s What is the difference? 990 ez 990N Due to your Region Director by August 1 st Due to UTAH PTA by September 1 st The process has changed this year with the IRS. These can be done starting July 1 IRS Filing Site

Accepting Credit Cards  Local PTAs must follow proper procedures as a board by: Holding monthly board meetings Giving a verbal treasurer’s report at each board meeting Monthly reconciliation of bank statements Minutes taken at every board meeting and printed out for the next meeting Follow all financial guidelines Must have 3 check signers All Executive board members must have access to the account. If all of these guidelines are met, then the executive board can start exploring the use of accepting credit cards for membership or fundraising purposes. It must be made as a motion at a board meeting where a quorum is present, it must be voted on and it must be recorded in the minutes. Credit Cards

Amending Budgets Any substantial change must be approved by a 2/3 vote of a quorum of the membership. The amendment must occur prior to any additional funds being disbursed It must be made by a motion in a General PTA Board Meeting

Fundraising PTAs are not in the fundraising business. Please check with your school district Plan with your principal

Sales Tax Refund Requests Sales Tax request form Sales Tax request form Request Dates January 1-June 30Due to Council/Region August 1 st July 1 – December 31Due to Council/Region February 1 st How to Submit refund Fill out the request located on the website or the paper copy in the Treasurer handbook Fill in the date and to whom and purpose of purchase and sales tax Use a spreadsheet, 10key tape or QuickBooks report to show proper addition Sign the form indicating it is correct

Questions?