 Many different parties rely on the information produced by accounting systems  There needs to be a high degree of accuracy  Any errors must be discovered.

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Presentation transcript:

 Many different parties rely on the information produced by accounting systems  There needs to be a high degree of accuracy  Any errors must be discovered and corrected  In manual accounting, mistakes are never erased or covered by liquid paper  Even accounting software does not delete or cover up was written in the past

 Simply stroke neatly through the incorrect figures or letters and write in the correct ones immediately above (see Fig. 7.7 & 7.8, pgs 234, 235)

 Accounting dept. may not learn of an error until quite some time, after the mistake has been made.  In many cases the error can be corrected by means of an accounting entry (see fig. 7.9, p. 235)  To correct this mistake, an entry is made into 1) General Journal, 2) Supplies, 3) Equipment, (fig & 7.11, p. 236) thus making it unnecessary to stroke through and change several dollar amounts

 A trial balance should have debits = credits. If this is the case, the account balances shown on the trial balance can be used to prepare the income statement and balance sheet  If one or more mistakes occur, the trial balance will be out of balance, and financial statements cannot be prepared. The mistake(s) must be found.

 1. If the trial balance difference is a multiple of 10, such as 10 cents, 1 dollar, and so on, an error in addition has likely been made. Therefore, re-add the trial balance columns. If this does not work, recalculate the balance of each account

 2. Check both the ledger and the journal to see if the trial balance difference is equal to an amount entered in the ledger or the journal. Whenever you find such an amount, verify it to make sure that it has been handled correctly

 3. Divide the trial balance difference by two. Then search (1) the trial balance and (2) the ledger accounts for this divided amount. If an equivalent amount is found, check it carefully. In particular, look to see if a debit amount has been posted or transferred as a credit, or vice versa. This type of error commonly occurs during posting, but can also occur when preparing the trial balance.

 If the trial balance difference is a multiple of 9, it is likely that a transposition error or a decimal point error has occurred.  Example 1 - $137 is posted as $173  Example 2 - $1.19 entered as $119   119 – 1.19 = /9 = 13.09

 If the four quick tests fail to reconcile a trial balance discrepancy, it is likely that multiple errors have been made.  What to do? Work backwards  Re-add, check the transfers, re-add, check the transfers, re-add  All errors will be found if you work backwards and carefully (see fig. 7.12, p. 239)