Infrastructure Analysis: Part C Christina Kasprzak, ECTA, DaSy Verna Thompson, Early Development and Learning Resources, Delaware Joicey Hurth, NERRC and ECTA NERRC SSIP Regional Meeting State Systemic Improvement Plan: Preparing for Phase I March 19-20, 2014 Springfield, MA

INFRASTRUCTURE ANALYSIS

Infrastructure Analysis A description of how the State analyzed the capacity of its current system to support improvement and build capacity in LEA's and local programs to implement, scale up, and sustain evidence-based practices to improve results for children and youth with disabilities, and the results of this analysis.

Infrastructure Analysis The description must include the strengths of the system, how components of the system are coordinated, and areas for improvement within and across components of the system. Components include : governance fiscal quality standards professional development technical assistance data accountability

Infrastructure Analysis The description must also include an analysis of initiatives in the State, including initiatives in general education and other areas beyond special education, which can have an impact on children and youth with disabilities. The State must include in the description how decisions are made within the State system and the representatives (e.g., agencies, positions, individuals) that must be involved in planning for systematic improvements in the State system.

Focus for Improvement/Measurable Results Data Analysis In-depth Analysis of Quantitative and Qualitative Data Related to Primary Concern Area to Confirm Focus Area for Improvement Infrastructure Analysis In-depth Analysis of Quantitative and Qualitative Data Related to Primary Concern Area to Confirm Focus Area for Improvement 6 What is the problem? Data Analysis Broad Analysis of Quantitative and Qualitative Data to Identify Areas of Low and High Performance Infrastructure Analysis Broad Analysis of Quantitative and Qualitative Data to Identify Systemic Issues Impacting Performance Why is it happening? Theory of Action What will we do about it?

Broad Look at Initiatives What are the big initiatives currently underway that impact young children with disabilities in the state? e.g. RTT- ELC Governor’s priorities/initiatives

Delaware’s Broad Initiatives RTT-ELC QRIS Professional development initiative Inclusion initiative - EIEIO Communication with K-12 system College and Career Readiness- CCR

Broad Look at Representatives How are decisions made in the State system and who are the decision-makers and representatives? Delaware’s Decision Making Representatives DOE Early Childhood Director Office of Early Learning RTTT-ELCG Director Part B Director LEA 619 Coordinators LEA Administrator DIEEC PD Director QRIS Director Head Start Collaboration Director Part C Director DOE Transition Liaisons

Stakeholders Involved? Who are the right people to be involved in the broad infrastructure analysis? Knowledge base Level of the system Role/Perspective Diversity of perspective Relationship to concurrent data analysis work/team

Broad Look at Components How (and how well) do the components of the State system function? What are the strengths of each component? What are the challenges in each component? How is the system coordinated across components?

Potential Tools System Framework SWOT Infrastructure Analysis Template: Section A

System Framework Defines components of system and what it means to be high quality

System Framework: Purpose and Audience Purpose: to guide states in evaluating their current Part C/619 system, identifying areas for improvement, and providing direction on how to develop a more effective, efficient Part C and Section 619 system that requires, supports, and encourages implementation of effective practices. Audience: the key audience is state Part C and state Section 619 coordinators and staff, with acknowledgement that other key staff and leadership in a state will need to be involved.

Iterative validation process : the framework is being developed through an iterative process among national and state experts in the field. Partner states : the framework is being developed iteratively with 6 states (DE, ID, MN, NJ, PA, WV), so that it reflects (and is applicable to) the diversity of state systems (e.g. Lead Agency, eligibility criteria). Technical Work Group (TWG) : the Center has a technical work group (TWG) with experts in the field to advise the Center by providing early input on the elements, and later review and give input on drafts, as well as contribute resources available to support states on various elements. System Framework: Process and Partners

16 Result Implemen tation of effective practices Good outcomes for children w/ disabilities & their families Purpose of ECTA System Framework What does a state need to put into place in order to encourage, support, require local implementation of effective practices? ECTA System Framework

17 Alignment Governance Finance Monitoring and Accountability Quality Standards Workforce Development Data Systems Governance Finance Accountability TA Professional Development Quality Standards Data ECTA System Framework Governance SSIP

Cross cutting themes Use data for improvement Communicate effectively Promote collaboration Engage stakeholders, *families* Establish/revise policies Family Leadership & Support Coordinate/Integrate across EC ECTA System Framework To be considered in every component Governance Funding/ Finance Personnel/ Workforce (PD&TA) Data System Monitoring and Accountability Quality Standards

System Framework Products : components and subcomponents of an effective service delivery system (e.g. funding/finance, personnel and TA, governance structure) quality indicators scaled to measure the extent to which a component is in place and of high quality corresponding self-assessment for states to self-assess (and plan for improvement) with resources related to the components of the system framework 19

Funding/Finance: Fiscal Data Strategic Finance Planning Process/Forecasting Procurement Resource Allocation, Use of Funds & Disbursement Monitoring/Accountability for Funds & Resources Personnel/ Workforce: Leadership & Advisory Structures, Recruitment & Retention, Personnel Standards & Credentialing, Ongoing PD & TA Data System: System to collect, analyze & use data for decision- making Coordinated data for accountability & decision-making Linked data Monitoring and Accountability: Monitoring plans & processes Continuous Improvement Systems Evaluation Quality Standards: Program Standards Early Learning Guidelines Early Learning Standards Governance: Vision, Mission, Purpose Legal Foundations Administrative Infrastructures Leadership and Performance Management

Funding/Finance: Fiscal Data Strategic Finance Planning Process/Forecasting Procurement Resource Allocation, Use of Funds & Disbursement Monitoring/Accountability for Funds & Resources Personnel/ Workforce: Leadership & Advisory Structures, Recruitment & Retention, Personnel Standards & Credentialing, Ongoing PD & TA Data System: System to collect, analyze & use data for decision- making Coordinated data for accountability & decision-making Linked data Monitoring and Accountability: Monitoring plans & processes Continuous Improvement Systems Evaluation Quality Standards: Program Standards Early Learning Guidelines Early Learning Standards Governance: Vision, Mission, Purpose Legal Foundations Administrative Infrastructures Leadership and Performance Management

Personnel/ Workforce: Leadership & Advisory Structures, Recruitment & Retention, Personnel Standards & Credentialing, Ongoing PD & TA Data System: System to collect, analyze & use data for decision- making Coordinated data for accountability & decision-making Linked data Monitoring and Accountability: Monitoring plans & processes Continuous Improvement Systems Evaluation Quality Standards: Program Standards Early Learning Guidelines Early Learning Standards Governance: Vision, Mission, Purpose Legal Foundations Administrative Infrastructures Leadership and Performance Management Funding/Finance: Fiscal Data Strategic Finance Planning Process/Forecasting Procurement Resource Allocation, Use of Funds & Disbursement Monitoring/Accounta bility for Funds & Resources

Funding/Finance: Fiscal Data Strategic Finance Planning Process/Forecasting Procurement Resource Allocation, Use of Funds & Disbursement Monitoring/Accountability for Funds & Resources Data System: System to collect, analyze & use data for decision- making Coordinated data for accountability & decision-making Linked data Monitoring and Accountability: Monitoring plans & processes Continuous Improvement Systems Evaluation Quality Standards: Program Standards Early Learning Guidelines Early Learning Standards Governance: Vision, Mission, Purpose Legal Foundations Administrative Infrastructures Leadership and Performance Management Personnel/ Workforce: Leadership & Advisory Structures, Recruitment & Retention, Personnel Standards & Credentialing, Ongoing PD & TA

Funding/Finance: Fiscal Data Strategic Finance Planning Process/Forecasting Procurement Resource Allocation, Use of Funds & Disbursement Monitoring/Accountability for Funds & Resources Personnel/ Workforce: Leadership & Advisory Structures, Recruitment & Retention, Personnel Standards & Credentialing, Ongoing PD & TA Monitoring and Accountability: Monitoring plans & processes Continuous Improvement Systems Evaluation Quality Standards: Program Standards Early Learning Guidelines Early Learning Standards Governance: Vision, Mission, Purpose Legal Foundations Administrative Infrastructures Leadership and Performance Management Data System: System to collect, analyze & use data for decision-making Coordinated data for accountability & decision-making Linked data

Funding/Finance: Fiscal Data Strategic Finance Planning Process/Forecasting Procurement Resource Allocation, Use of Funds & Disbursement Monitoring/Accountability for Funds & Resources Personnel/ Workforce: Leadership & Advisory Structures, Recruitment & Retention, Personnel Standards & Credentialing, Ongoing PD & TA Data System: System to collect, analyze & use data for decision- making Coordinated data for accountability & decision-making Linked data Quality Standards: Program Standards Early Learning Guidelines Early Learning Standards Governance: Vision, Mission, Purpose Legal Foundations Administrative Infrastructures Leadership and Performance Management Monitoring and Accountability: Monitoring plans & processes Continuous Improvement Systems Evaluation

Funding/Finance: Fiscal Data Strategic Finance Planning Process/Forecasting Procurement Resource Allocation, Use of Funds & Disbursement Monitoring/Accountability for Funds & Resources Personnel/ Workforce: Leadership & Advisory Structures, Recruitment & Retention, Personnel Standards & Credentialing, Ongoing PD & TA Data System: System to collect, analyze & use data for decision- making Coordinated data for accountability & decision-making Linked data Monitoring and Accountability: Monitoring plans & processes Continuous Improvement Systems Evaluation Governance: Vision, Mission, Purpose Legal Foundations Administrative Infrastructures Leadership and Performance Management Quality Standards: Program Standards Early Learning Guidelines Early Learning Standards

Funding/Finance: Fiscal Data Strategic Finance Planning Process/Forecasting Procurement Resource Allocation, Use of Funds & Disbursement Monitoring/Accountability for Funds & Resources Personnel/ Workforce: Leadership & Advisory Structures, Recruitment & Retention, Personnel Standards & Credentialing, Ongoing PD & TA Data System: System to collect, analyze & use data for decision- making Coordinated data for accountability & decision-making Linked data Monitoring and Accountability: Monitoring plans & processes Continuous Improvement Systems Evaluation Quality Standards: Program Standards Early Learning Guidelines Early Learning Standards Governance: Vision, Mission, Purpose Legal Foundations Administrative Infrastructures Leadership and Performance Management

Funding/Finance: Fiscal Data Strategic Finance Planning Process/Forecasting Procurement Resource Allocation, Use of Funds & Disbursement Monitoring/Accountability for Funds & Resources Personnel/ Workforce: Leadership & Advisory Structures, Recruitment & Retention, Personnel Standards & Credentialing, Ongoing PD & TA Data System: System to collect, analyze & use data for decision- making Coordinated data for accountability & decision-making Linked data Monitoring and Accountability: Monitoring plans & processes Continuous Improvement Systems Evaluation Quality Standards: Program Standards Early Learning Guidelines Early Learning Standards Governance: Vision, Mission, Purpose Legal Foundations Administrative Infrastructures Leadership and Performance Management

Framework Uses Complete comprehensive self-assessment of system for overall program improvement (more comprehensive than needed with SSIP) Guide broad or in-depth infrastructure analysis (e.g., what information that should be considered) for SSIP process

SWOT Analysis Strength Weaknesses Opportunities Threats

Infrastructure Analysis Template Broad... Section A Analysis team Broad look at Strengths and Weaknesses of System Components Current Initiatives

Infrastructure Analysis Determine current system capacity to: Support improvement Build capacity in EIS programs & providers to implement, scale up, and sustain evidence-based practices to improve results 32

Small Group Activity 1. Review key resource for broad infrastructure analysis (choose 1 tool: SWOT, System Framework, Infrastructure Analysis Template) 2. Individually– apply the tool to your State 3. Discuss/Share: » Who might be the stakeholders involved in your broad infrastructure analysis? » What are your impressions of the tool? » How could the tool be used in the SSIP process?

Whole Group Debrief What were the overall impressions of the tool? What did you like? Any concerns or changes you would suggest? How might the tool be useful in the SSIP process?

IN-DEPTH INFRASTRUCTURE ANALYSIS

In-depth Infrastructure Analysis What initiatives exist related to your focus area? What questions regarding the state and local infrastructure need to be answered during the in-depth infrastructure analysis? » Related to governance, fiscal, quality standard, professional development, technical assistance, data, and accountability.

Stakeholders Involved Who are the right people to be involved in the in-depth infrastructure analysis? Knowledge base Level of the system Role/Perspective Diversity of perspective Who will be impacted by improvement activities What is the overlap with members of the overall stakeholder group?

Potential Tools Initiative Inventory Infrastructure Analysis Template: Section B System Framework Local Contributing Factors Tools

Initiative Inventory Current Initiatives Potentially previous initiatives Consider which elements of analysis would be most useful

Infrastructure Analysis Template In-depth... Section B Stakeholders Components Guiding Questions Areas for improvement

Local Contributing Factor Tools Results_Final_28Mar12.doc

LCFT: Purpose Provide ideas for types of questions a team would consider in identifying factors impacting performance 42

LCFT: Data Sources Qualitative Data Interviews Focus groups Quantitative Data Outcomes data Compliance data Policies and procedures Child records 43

LCFT: Question Categories System/ Infrastructure Practitioner/ Practices Policies/procedures Funding Training/TA Supervision Data Personnel Competencies of staff Implementation of effective practices Time Resources Supports

Individual Activity Review key resource for in-depth infrastructure analysis (choose 1 tool: LCFT, Initiatives Inventory, Infrastructure Analysis Template: Section B, System Framework) Consider: » Who might be the stakeholders involved in your in-depth infrastructure analysis? » What are your impressions of the tool? » How could the tool be used in the SSIP process?

Whole Group Debrief What were the overall impressions of the tool? What did you like? Any concerns or changes you would suggest? How might the tool be useful in the SSIP process? What might you want to share with your state partners?

Wrap Up What questions do you still have about infrastructure analysis? (Use cards for questions for OSEP) What other kinds of tools would be helpful to you? What TA would be most helpful?