Program & Training Conference October 18,2007 John Rosenlund Vice-Chairman, Green River District

District Committee-63A Activities & Civic Service Camping & Outdoor Program What are their specific functions? How are they different? How do they fit into the District Committee?

Quick Recap The basic functions of the District MembershipFinancePrograms Unit Service Let’s take a moment and find out about each of you in the class

Activities What is the goal of the Activities Committee? “Responsible to create and promote activities and ceremonies to inspire scouts, leaders, parents and the general public to want to participate in, and support scouting”

How Do We Succeed? Develop and implement a plan for activities and civic projects in the District, Recruit and orient an activities committee, Follow national policy on types of events, Ensure adequate visibility and balance of activities, Be creative!

Working Together Council & Districts Create a yearly Master Plan System Plan the District Calendar based on Council pre-set dates and historical District dates, Define the events and activities, District events/activities should enhance/supplement Council.

Balancing Activities Serving all Scouting Cub Scouts, Boy Scouts, Venture Crews, Sea Scout Ships and Scouts with disabilities District Master Plans should include at least one of the following Activities: Competitive Skill events Civic Service Display Events Scout Anniversary Week

Competitive Skill Events Gol is to: Goal is to: Improve and strive for personal bests Stress participation Examples: Bike rodeo, first aid contest, swim meet advancement hike, skills contests

Civic Service Goal is to: Learn citizenship by service to others Examples: Scouting for food Good turn for America Service Projects Activity must have a definition and purpose and involve the scouts by planning and action Activity must have a definition and purpose and involve the scouts by planning and action

Display Events Goals are to: Displays scouts talents and abilities Examples: March in a local parade Conduct a flag ceremony Service Projects

Scouting Anniversary Goals are to: Publicize scouting Examples are: Uniform Day Scout Sunday Scouting recognition events/dinners

Activities Recap Plan activities well in advance Document on the District Calendar Involve units and district committee members Do not plan events too close together District activities should enhance Council Be creative Make sure all units are aware of events Have fun!!

Camping and Outdoor Committee What is the goal of the District Camping Committee? Promote unit participation in Camping and Outdoor activities Cub Scouts ---Day Camp Boy Scouts---Summer Camp Venturing---Outdoor activities Work with Commissioners Promote safety and advise of health concerns Promote and work with the Order of the Arrow

How Do We Accomplish? Develop and implement a plan at the District level that supports the Council objectives: Recruit and orient a sub-committee Review unit statistics on camping Visit units not attending camp Coordinate with Commissioners Continually publicize camping opportunities via newsletters, roundtable and unit visits

Council And District Camping Challenge Help unit leaders make the outdoor program meaningful Plan and publicize Council & District outdoor opportunities Provide the resources to ensure success Support Council Camps and facilities

Camping And Outdoor Opportunities Cub Scouts Day Camp Resident Camp Mom & Me Boy Scouts Summer Camp Camporee/Jamboree Washjam Venturing High Adventure Hiking Climbing Other Family camps 50 mile Bike & Canoe

The ABC’s of Camp Promotion Review policy/requirements Review attendance at activities by Unit Ensure facilities are fully operational Ensure financial support is adequate and available A “Where to go Camping” guide Include OA in events

Camping Summary Plan camping events well in advance Document on District calendar Space events out—don’t put too close together Involve unit and other committee members in planning (consolidate activities?) Plan any pre-training in advance Publicize Have Fun!!!

How to promote on the District Level Identify all Council C/O events Identify all District C/O events Put on District Calendar Once published: Publicize through newsletters, unit visits, Cub & Boy Scout Roundtable sessions and District website. Order of the Arrow Let’s put this knowledge to work! Let’s put this knowledge to work!

How do you Organize And Plan An Event? Each event should have a chair or point person Chair should recruit sub-committee to assist IdentifyQuantify Set date Target market and publicize Conduct event Evaluate

Event Planning Logistics Complete Who is responsible for Arranging Site BudgetPromotionsTraining/Staff/Safety Updating rules On-site Management Security/registration Anything else? Take 10 minutes—break into groups Five minutes to discuss/Five minutes to draft

Let’s Plan An Event! Let’s plan a Klondike Derby WhatWhenWhereWho How Much Why Stay in groups to discuss and we have another project to review and discuss

Camping Report Review Review actual camping statistics from CSC Notice trends Identify reasons for increase and declines Did each scout attend at least one LT or Day Camp? (LT = 3+ nights camping) Break into Groups Complete Work Plan and Discuss What was consensus of the group?

Summary Both functions require long term planning and coordination with all disciplines Need to be cognizant and supportive of Council events—they drive the district scheduling Need to recruit committee members Properly publicize and promote

Final Thoughts The quality of programs dictates membership and financial support. As volunteers, we must be passionate in our efforts to provide leadership to the units. The DC is the conduit from the Council to the units. We must be organized and provide every assistance possible. It is OK to be creative and have fun. In fact, if we don’t have fun how can the scouts have fun?

Thank You!! For attending and participating Please fill out the evaluation forms—they are critical to the planning of this event If time permits, any questions? Thank you for all you do for Scouting!!!!