Auxiliary Accounting Updates Rhonda Inman Manager, Auxiliary Accounting Office of the Treasurer

Fiscal Year-End Schedule Auxiliary vouchers must be approved by July 19 th Balance sheet backup Reporting and non-reporting variance analysis and balance sheet backup are all due on Friday, August 9th

Auxiliary Voucher Recode in KFS Still unresolved Continue to use alternate entries Entry to current period: DI Entry to prior period: DI and Accrual Voucher posting to prior period

Website enhancements Includes: Downloadable Outlook calendar ainingdoc.html ainingdoc.html Accrued Payroll Liability Variance ccrued_payroll_liability_variance.html ccrued_payroll_liability_variance.html FMS-Unclaimed Property Guideline

Upcoming project Assigning capital assets to auxiliary specific 95* accounts General auxiliary organization/account structure Operating 60* and/or 66* accounts R&R 92* account Plant 95* account Helps to ensure assets, accumulated depreciation, and depreciation expense are correctly consolidated in the organization’s financial results

Account reconciliation update: Dave Gooptu, Chief Accountant and Managing Director, FMS Currently working with VCs of regional campuses and will then move to BL and IUPUI Focusing on high risk accounts first, which includes auxiliary accounts Attestation that reconciliation has occurred, not how to reconcile

Proposed ASOPs IUF gift recognition (vs. sales and services provided to IUF) Budgeting for depreciation Transfer of Funds

Reminder: Variance analysis-All highlighted variances need to be explained Vac/Sck A/P A/R Payroll accruals