Chapter 13 Preparing Payroll Records Part II. Payroll Register A business form used to record payroll information.

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Presentation transcript:

Chapter 13 Preparing Payroll Records Part II

Payroll Register A business form used to record payroll information.

Recording Earnings in a Payroll Register The employee number, name, marital status, and withholding allowances are listed in a payroll register.

Recording Deductions in a Payroll Register Five steps to calculate and record deductions: 1. The Federal Income Tax column is used to record the amount of federal income tax withheld. Amount is determined from tables furnished by the government. 2.FICA tax is calculated by multiplying total earnings by the tax rate. 3.The Health Insurance column is used to record health insurance premiums. 4.The Other column is used to record voluntary deductions requested by an employee. 5.The Total column is used to record total deductions.

Net Pay The total earnings paid to an employee after payroll taxes and other deductions. Formula: Total Earnings - Total Deductions = Net Pay $ $ = $582.36

Payroll Checks A special check form is used that has a detachable stub for recording earnings and amounts deducted. Employees keep the stubs for a record of deductions and cash received.

Payroll Bank Accounts Using a separate checking account for payroll checks provides internal control and helps to prevent fraud.

Automatic Check Deposit Depositing payroll checks directly to an employee’s checking or savings account in a specific bank. Employer sends the check to the employee’s bank for deposit.

Employee Earnings Records A business form used to record details affecting payments made to an employee. Includes: –Earnings –Deductions –Net Pay –Accumulated Pay for the calendar year