1 Wolfgang Pointner The Austrian Central Purchasing Body - Public Procurement Agency Ltd (Bundesbeschaffung GmbH – BBG) Wolfgang Pointner Head of Legal Department

2 Wolfgang Pointner Legal Acts Public Procurement Act (Bundesvergabegesetz) –Basis for all tendering activities of the BBG –Set into force in 2006

3 Wolfgang Pointner Legal Acts Federal law to establish a central purchasing body (BBG) –It was issued to establish a central purchasing body in Austria, –regulating the aims of this central purchasing body –regulating the obligation to cooperation between federal contracting authorities and BBG –organisational issues Accompanying regulation –issued by the ministry of finance, defining goods and services which have to be purchased centralized by the central purchasing body (BBG).

4 Wolfgang Pointner EU directive 2004/18/EC – Art 1 (10) Art 1 (10): Definition –A ”central purchasing body” is a contracting authority which: –acquires supplies and/or services intended for contracting authorities, or –awards public contracts or concludes framework agreements for works, supplies or services intended for contracting authorities.

5 Wolfgang Pointner EU directive 2004/18/EC – Art 11 Art 11: Public contracts and framework agreements awarded by central purchasing bodies 1. (Task) –Member States may stipulate that contracting authorities may purchase works, supplies and/or services from or through a central purchasing body. 2. (Presumption of Compliance) –Contracting authorities which purchase works, supplies and/or services from or through a central purchasing body in the cases set out in Article 1 (10) shall be deemed to have complied with this Directive insofar as the central purchasing body has complied with it.

6 Wolfgang Pointner Reasons to establish a Central Purchasing Body Former decentralisation of public procurement in Austria led to: –different methods, procedures & standards –different products within administration units –loss of synergies –the market power of public administration was used ineffectively Substantial loss of public resources!

7 Wolfgang Pointner Tasks and Objectives –collection of demand and analysis of needs –procurement procedure –awarding of contracts –standardisation and survey of the market –optimization of purchasing conditions –simplification of processes –transparency –fair and broad competition –controlling –contract management Improve efficiency of public procurement and reduce public expenditure!

8 Wolfgang Pointner Fields of Activities –Office Equipment –IT Hard- and Software –Printers, PCs & Maintenance –Paper –Cars –Energy –Food –Textiles –Utilities –Telephone & Postal Services –Transport

9 Wolfgang Pointner Fields of Activities –Chemicals –Metallic products, Machines, Tools ect –Laboratory Equipment –Pharma –Books, Newspapers, e-Media –Security Services –Facility Management –Cleaning The federal administration is obligated to use BBG contracts!!

10 Wolfgang Pointner Profit for Contracting Authorities Participation in a grand procurement market (total amount € 800 mio) –optimal conditions (savings: 15%) –availability of goods & services at all times No need of own tendering procedure for contracting authotities –standardised procedures and contracts –decrease of review procedures –personnel savings –concentration on the chief matters

11 Wolfgang Pointner Links between suppliers and contracting authority CUSTOMERS Ordering Deliveries Payments SUPPLIERS Procurement Procedure Standardisation Demand Forecast BBG Supplier XY Ccontracts Contracting Authority

12 Wolfgang Pointner Increasing demand and savings

13 Wolfgang Pointner BBG Procurement Volume Procurement Volume 2008: 830 Mio. € Saving (on Average): 15% Local Administration 30 % Ministries 70 %

14 Legal correctness

15 Wolfgang Pointner Communication media „Beschaffung Austria“ (Procurement Austria) –journal for public procurement –supplement to the official Austrian newspaper –appears quarterly Newsletter –informations about activities of the BBG –appears six times a year

16 Wolfgang Pointner Communication media Homepage –overview about the activities of BBG –contracts are published e-Shop –electronic shopping catalogue of available commodities Procurement Competence Centre –information concerning public procurement in general –explanation concerning the pp act

17 BBG – Bundesbeschaffung GmbH

18 BBG – Bundesbeschaffung GmbH

19 Thank you for your attention! +43 (0) Bundesbeschaffung GmbH A-1020 Wien, Lassallestraße 9b