Professional Email Etiquette Top 10 Tips. How do I write a professional email?  Write a meaningful subject line.  Keep the message focused.  Avoid.

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Presentation transcript:

Professional Etiquette Top 10 Tips

How do I write a professional ?  Write a meaningful subject line.  Keep the message focused.  Avoid attachments.  Identify yourself clearly.  Be kind — don’t flame.  Proofread.  Don’t assume privacy.  Distinguish between formal and informal situations.  Respond Promptly.  Show Respect and Restraint.

1. Meaningful Subject Line  Accurately describe content  Subject: [Blank]  Subject: Important! Read immediately!  Subject: Quick question  Subject: Follow-up about Friday  Subject: That file you requested  Subject: 10 confirmed for Friday…Will we need a larger room?

2. Keep Message Focused  Do not always read all of long messages  Proofread  Short paragraphs separated by blank lines  Keep your text readable

3. Avoid Attachments  Copy and paste what is needed

 To: Bessie Professional From: Morris Ponsybil Subject: tips — a subject for an office workshop? ——– Bessie, I came across a book that has lots of tips on streamlining professional communications. Has anyone volunteered to present at the office workshop next month? Let me know if you’d like me to run a little seminar (2o minutes?) on using effectively.Below, I’ll paste the table of contents from the book. Let me know if you want me send you the whole thing as a PDF. Table of Contents -Write a meaningful subject line. -Keep the message focused and readable. -Avoid attachments.

4. ID Yourself Clearly  Name, occupation, other important ID info in the first few sentences  Signature line that includes your full name  Professional address

 To: Professor Blinderson From:  Subject: [Blank]  Yo goin 2 miss class whats the homework

 To: Professor Blinderson From: Subject: EL227 Absence, Oct 10  This is Morris Ponsybil, from EL227 section 2. This morning, I just found out that the curling team has advanced to the playoffs, so I’m going to be out of town on the 10th.  According to the syllabus, it looks like I will miss a paper workshop and the discussion of Chapter 10. May I you my Chapter 10 discussion questions before I leave town? And could I come to your office hour at 2pm on the 12th, in order to discuss the paper? I’ve asked Cheryl Jones to take notes for me.  Thank you very much. I’ll see you in class tomorrow.

5. Think before you click “send”  Angry? Save a draft and come back to it  Would you want this posted for all to see?

6. Proofread!  Looks professional  Use spellcheck every time  Wait to fill in “To…” line

7. Don’t Assume Privacy  Praise in public, criticize in private  is not secure  Most companies have access to your

8. Formal and Informal  Formal should not have LOL : )  Proper punctuation and grammar  Know the situation

9. Respond Promptly  Know the urgency of situation  Sorry, I’m too busy to help you now

10. Respect and Restraint  Avoid “Reply All…”  BCC sensitive info to large groups