Teacher Academy 2012 Steps to Completing On-Line GAP Analysis, Excel GAP Analysis, and LearnPort Presented by Zena Lowe Michigan Department of Education Office of Career and Technical Education October 2, 2012

Steps to Completing the Electronic Gap Analysis

Directions for the Electronic Gap Analysis Go to MCCTE Navigator ( ) Click on the Resource tab and scroll down to Gap Analysis Documents Click on “Directions for On-Line MCCTE Navigator GAP Analysis 3

Electronic Gap Analysis Log into MCCTE Navigator ( ) Click on Program tab & select “My Program” 4

Electronic Gap Analysis 5

6 Definition: Classification of Instructional Program (CIP) is the 6 digit number in front of the program name

Electronic Gap Analysis Click on “My Gap Analysis” 7

Electronic Gap Analysis 8

Complete the Gap Analysis on your computer by rating each of the performance elements (indicated with a number) 9

Gap Analysis Rating Levels Think about your delivery and at what level you are delivering the performance element 10 4 Exceeds criteria and/or able to teach task 3 Accomplishes task to criteria 2 Accomplishes task with help 1 Exposed to the task N Not Exposed to the Task

Electronic Gap Analysis 11

Electronic Gap Analysis Note: You can click on the side bar that says “Save Changes” or click on “Save” at the end of the document. 12

Electronic Gap Analysis Note: You can access the measurement criteria for a performance element by clicking on the “Show Measurement Criteria” stated under the performance element 13

Electronic Gap Analysis For any performance element that you may have identified as delivering at a “1” or “N” level, you need to complete the plan of improvement section 14

Electronic Gap Analysis In the Plan section you need to identify what needs to be changed or improved to deliver the performance element at a level “2” or better 15

Electronic Gap Analysis In the Who section you need to type in who is going to complete the Plan 16

Electronic Gap Analysis In the When section you need to type in when the Plan will be completed 17

Sample Plan of Improvement

Electronic Gap Analysis You may print your Gap Analysis by clicking on “Print” at the end of the document. Once printed, place your Gap Analysis in your TRAC Notebook under Section C10 –Note: The option to export into Excel is not recommended due to formatting issues. 19

Electronic Gap Analysis You may now share the Gap Analysis and Plan of Improvement with your curriculum director/ principal As an Added note, you may also go to your Gap Analysis Document as an Excel file 20

Excel File of GAP Analysis On the Home page, click on Resources Scroll down to Gap Analysis Document Click on your CIP code and click on the most current consolidated form 21

Excel GAP Analysis If you forget these steps, Please note that you may also scroll down and click on Directions for Excel GAP Analysis 22

Steps to Save the Resources Save the Excel file as: –2012 (CIP Name & number) TA Nov 2012 – Segment (#) Resources 23

LearnPort 24

LearnPort Home Page 25

LearnPort Steps Steps to get to a document: –Register on to the system –Click on the arrow to the right of the “Select a Function” window, at the top of the page –Click on “Collaboration Spaces” and then “GO” –Type in “CTE” for Keywords then click on search –Scroll down to the “Collaboration Spaces” you want to get into & click on it to open the file –Click on Content –Click on the Content piece that you want to look at 26

Think Steps for Saving Documents in LearnPort If you have actual documents that you wish to share they should be listed and then shared in LearnPort –Example: In Excel document type: Rubric for (standard) from (List persons name) In LearnPort go to your Cluster, CIP, Segment: save under the Segment #, Content and label with Title, Category (Planning, Delivery Resources or Assessment), and description 27

Learnport Login 28

Welcome Page 29

What’s Next Go to Collaboration Center… then click on Collaboration Spaces 30

Collaboration Spaces 31

Collaboration Spaces Collaboration spaces are typically used to share information among a particular group of users. There are three types of collaboration spaces: private, public, and moderated 32

Collaboration Spaces After that,go Collaboration Spaces, this will bring up the Search Text box. Type in CTE Collision Repair Technician and click Search 33

CTE Collision Repair Technician Segment 1 34 Click on CTE-Collision Repair Technician Segment 1

35 CTE Collision Repair Technician Segment 1 Click Join

36 CTE Collision Repair Technician Segment 1 Click Access Item

Segment Features 37

Segment Titles The segment files will be listed in two areas. You may select either area to began uploading resources. 38

Final Step Click on segment file. You will have to Access Item to download file. 39

Resource Document 40 This will be what the file will look like.

For Your Information In order to bring up another segment file, you must go back to the Collaboration Spaces. Proceed with same format. 41

Questions 42

Thank You!! If you have questions, contact: Zena Lowe Phone: (517)