Managing the SharePoint Disruption with End-to-End SharePoint Governance Dan Holme Chief SharePoint Evangelist AvePoint OSP233

Why do we need governance

Managing the SharePoint Disruption with End-to-End SharePoint Governance Dan Holme Chief SharePoint Evangelist AvePoint OSP233

StrategicProjectChangeOperations

What is governance

BUSINESS GOVERNANCE

BUSINESS GOVERNANCE Business Needs Governance Processes Management Policies Technical Specifications

BUSINESS MANAGEMENT GOVERNANCE SERVICE Business Needs Governance Processes Management Policies Technical Specifications

How do we establish governance

StrategicProjectChangeOperations

StrategicProjectChangeOperations

StrategicProject Change Operations

1. Admit You Have a Problem* *or will have

2. Align SharePoint with Strategy

Business Governance IT Governance Service Governance

SharePoint Business Automation Contract MgtComplianceRecords Mgt Findability Search Comms Intranet Publishing Globalization People Search Mobility Multi platform iPads

3. Master the Politics

StrategicProjectChangeOperations

StrategicProjectChangeOperations

4. Identify Business Need

QuestionIdentifies

QuestionIdentifies What are we trying to achieve?Outcomes

QuestionIdentifies What are we trying to achieve?Outcomes Why does it matter?Business Value

QuestionIdentifies What are we trying to achieve?Outcomes Why does it matter?Business Value To whom does it matter?Politics

QuestionIdentifies What are we trying to achieve?Outcomes Why does it matter?Business Value To whom does it matter?Politics How do we know it worked?Metrics

5. Manage the Project

Define

DesignDevelopDeploy Delegate

DefineDesignDevelopDeploy RefineRevisitReviseRelease

Delegate

6. Architect the Solution

Crazy Architecture?

not if it meets the REQUIREMENTS

Define Design Develop Deploy

Farm PEOPLEINTRANETTEAMS Site collection Marketing Content DB Site collection HR Content DB Site collection Intranet Home HRMarketingFinance

Solicited Derived

Content Farm PEOPLEINTRANETAPPS TEAMSTEAMS*EXTRANET Extranet Farm LOB Farm Biz Crit Farm Apps Farm Service Farm PROFILESEARCHBCSMETADATA Content DB Site collection Engineering Site collection Marketing Content DB Site collection Finance Content DB Site collection Intranet Home HRMarketingFinance

Farm PEOPLEINTRANETTEAMS Site collection Marketing Content DB Site collection HR Content DB Site collection Intranet Home HRMarketingFinance EXTRANET Extranet Farm

Content Farm PEOPLEINTRANETTEAMS Site collection Marketing Content DB Site collection HR Content DB Site collection Intranet Home HRMarketingFinance EXTRANET Extranet Farm Service Farm PROFILESEARCHBCSMETADATA

Content Farm PEOPLEINTRANETTEAMS Site collection Marketing Content DB Site collection HR Content DB Site collection Intranet Home HRMarketingFinance EXTRANET Extranet Farm TEAMS* Biz Crit Farm Content DB Site collection Finance LOB Farm Service Farm PROFILESEARCHBCSMETADATA APPS Apps Farm

Content Farm PEOPLEINTRANETAPPS TEAMSTEAMS*EXTRANET Extranet Farm LOB Farm Biz Crit Farm Apps Farm Service Farm PROFILESEARCHBCSMETADATA Content DB Site collection Engineering Site collection Marketing Content DB Site collection Finance Content DB Site collection Intranet Home HRMarketingFinance

SharePoint Governance, Part I: Architecting SharePoint for Scalability and Enforceable Governance us/video/tdbe12-sharepoint-governance- part1-scalability-governance.aspx

7. Define Roles & Responsibilities

Delegate

StrategicProjectChangeOperations

StrategicProjectChangeOperations

8. Deploy the Solutions

Development Test Staging Production

Development Test Staging Production

9. Focus on the User

DefineDesignDevelopDeploy RefineRevisitReviseRelease

StrategicProjectChangeOperations

StrategicProjectChangeOperations

10. Improve Operations

SharePoint Governance, Part II: Automating SharePoint Governance and Management us/video/tdbe12-sharepoint-governance- part2-automating

11. Manage the Portfolio

Solicited Derived

Catalog Solutions Specifications Policies Changes

Catalog Solutions Specifications Policies Changes Monitor Current state

Catalog Solutions Specifications Policies Changes Monitor Current state Evaluate Does current state match the specifications of the solutions in place?

Catalog Solutions Specifications Policies Changes Monitor Current state Evaluate Does current state match the specifications of the solutions in place? Trigger

StrategicProjectChangeOperations

12. Commit to Evolve

Define Design Develop DeployManage Measure Modify

Define Design Develop DeployManage Measure Modify

Strategic Direction Strategic Objective Business Value Manageability Define Design Develop DeployManage Measure Modify Operations Management Change Management Project Management Strategic Management

StrategicProjectChangeOperations

In Sum…

Management an existing

a new or changed

StrategicProjectChangeOperations

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