Alice Baker Memorial Library Report to Town and Village Board March 2, 2016

Library organized in 1974 and part of the Eagle Municipal Building since 1994 Alice Baker Memorial Library

Tonight’s Goals Update boards on current needs and options A dialogue on library space and resources Answer questions Feedback on next steps

A Look Inside

Myths 1- Libraries are all about books So much more Connecting – networking spaces Living room for the community Active space Sample activities in last year

Myth 2 Libraries are only for children

1000 Books

But also Adults

Adults

Friends

Wide Range of Programs

Myth 3- Libraries will get smaller and won’t be needed with the internet Explosion of information Space Size increasing nationally

The Future of Libraries The Aspen Report

2015 Library Facts 49,512 circulation Average 65 people a day 3008 residents with library cards 23,725 visits

State Libraries in the 5,000 to 10,000 range EagleOther LibrariesEagle % Number of libraries142 Salaries/capita$22.70$ % Benefits per capita$5.21$ % Materials/capita$5.60$8.3267% Resident Support$36.70$ % Hours Open565896% Sq. ft bldg./capita % Library Comparisons

Library Space Comparison

Bridges Library System Serves 24 libraries in Jefferson and Waukesha County Manages the Café automation system and catalog Negotiates purchase of online reference databases Manages digital access through the Wisconsin Digital Library Manages and provides delivery of library materials Provides access to the Internet through a high speed connection Supports Youth Services and Special Needs Sponsors continuing education workshops

Wisconsin Economic Value “The return on investment in library services is $4.06 for each dollar of taxpayer investment.” The North Star Economics Report (2008)

Where have we been Feasibility Study 2012 Stakeholder Engagement Focus Groups Workshop Town Hall Meeting

Where have we been Capital Campaign Study- Sweeney Group- 4/13 FEH and Crowne Realty approached the Village in Library board reviewed their 3 options in April 2015 Library Board review of options Options needs and initial cost review Board Recommendation to expand in 8/15 Case for Support

Initial Needs Assessment Use- current and future Space Initial needs assessment sq foot expansion Decreased to 9500 expansion

Option- Expand Space Building Assumptions Site- Current library site and ownership on tax exempt property on one level (no basement) Expansion plan - approx 9500 sq feet new, remodel 3,886 for a total of 13,400 library (note: minor updates to other spaces of 1,112 for code requirements) 14,500 If addition is 12,000 sq feet additional costs of $400,000. Use of existing parking spaces Minimal impact on current town/village office space

Expansion includes New children’s area Dedicated programming space Adequate space and furniture for computers, work stations, and future technology. Staff work spaces which will enhance workflow Small study rooms for tutoring or working in a quiet area Space for storage Improved flow

Option 1-Cost Assumptions Cost per square foot $17 per square foot based on 2014 rates % escalation per additional year Total project costs in ,098755, ,386,093 Architectural fees approximately 7% included in estimate Timeline for construction- 12 months

Option 2- Development option Reviewed in April 2015 Approached by Crown Commercial 3 variations- All expensive and not consistent with being a good steward of resources Board Ruled Out

Option 3- Repurpose space Is there space in the building that could be reconfigured for library use? Update space Rewire Costs not identified but does not meet needs

Preferred Option Expansion of 9500 sq. feet as a minimum Costs 3.4 M depending on final plans Additional annual costs of approximately $ 25,600 in today’s dollars Assumption 3.5% loan rate Public- Private Funding Plan

Communication Plan Board has drafted a communication plan Focus of Increase public awareness

The Role of Philanthropy Establish a Committee Use of Waukesha Community Foundation Discussion of goals and targets It’s all about relationships

Potential Option Philanthropy target 2 M Town and Village 1.5 M $52,194 in principle and interest Add share of annual additional costs $12,800 Total $64,994 Town Mill rate of.14 Home(250,000) $35 Village Mill rate of.43 Home (250,000) $107

PhilanthropyLoan Amortized P &I Each Additional annual costs each $12,800 Town Mill rate Village Mill rate 1 M2.5M$173,976$86,988$99, M2.0M$139,188$69,594$82, M1.5M$104,388$52,194$64, M1.M$69,588$34,794$47, Amortization Table-20 year-3.5%

Proposed Timeline Approvals in Summer 2016 Communication plan launch Summer 2016 Referendum if needed Fall 2016 Silent philanthropy campaign Fall Open campaign Finalize plans if philanthropy targets are achieved 2018/19 Build and open 2019/20

Next steps Board support for expansion Develop a funding plan that includes philanthropy targets and commitments from Town and Village Explore grants Clarify if we need a referendum Launch communication plan in 2016 Update the library's strategic plan Launch silent part of campaign in late 2016

Summary Expansion is needed Philanthropy will be key A robust library supports a vibrant community Library programs and services are essential for personal and community health and well being It’s an investment in our community

Dialogue and Questions