Chapter 10 JOURNALIZE SALE SAND CASH RECEIPTS USING SPECIAL JOURNALS

Chapter Objectives Accounting terms related to sales and cash receipts for a merchandising business Journalize sales on account using a sales journal Journalize cash receipts using a sales journal Journalize cash receipts using a cash receipts journal Records sales returns and allowances using a general journal

LESSON 10-1 JOURNALIZING SALES ON ACCOUNT USING A SALES JOURNAL

Objectives 10.1 Understand Accounting Concepts related to sales for a merchandise business Journalize sales on account using a sales journal

Terms Customer –A person or business to whom merchandise or services are sold Sales Tax –A tax on a sale of merchandise or service Sales Journal –A special journal used to record only sales of merchandise on account

SALES TAX

SALES OF MERCHANDISE ON ACCOUNT

SALES JOURNAL

SALES INVOICE

SALE ON ACCOUNT November 3. Sold merchandise on account to Village Crafts, $540.00, plus sales tax, $32.40; total, $ Sales Invoice No Write the date. 6. Write the sales tax amount. 2. Write the customer name. 3. Write the sales invoice number. 4. Write the total amount owed by the customer. 5. Write the sales amount.

TOTALING, PROVING, AND RULING A SALES JOURNAL

Audit Your Understanding How does a merchandising business differ from a service business? –A merchandising business sells merchandise, a service business sells services How are sales tax rates usually stated? –As percentage of sales

Audit Your Understanding Why is sales tax collected considered a liability? –The amount of sales tax collected is a business liability until paid to the government. What is the title of the general ledger account used to summarize the total amount due from all charge customers? –Accounts Receivable

LESSON 10-2 JOURNALIZING CASH RECEIPTS USING A CASH RECEIPTS JOURNAL

10.2 Objectives Define accounting terms related to cash receipts for a merchandising business Journalize cash receipts using a cash receipts journal.

Terms Cash Sales –A sale in which cash is received for the total amount of the sale at the time of the transaction Credit card sales –A sale in which a credit card is used for the total amount of the sale at the time of the transaction Point-of-Sale (POS)Terminal –A computer used to collect, store and report all the information of a sales transaction.

Terms Terminal Summary –The reports that summarizes the cash and credit card sales of a point-of-sale terminal Creates a Report of: –Sales by sales clerk – efficiency –Sales by time of day – scheduling –Merchandise having a quantity on hand below a predetermined order point alerts management to purchase additional merchandise

PROCESSING SALES RRANSACTIONS UPC (Universal Product Code) Cash Register Receipt Point-of-Sale (POS) Terminal Receipt (continued on next slide)

PROCESSING SALES TRANSACTIONS Terminal Summary Batch Report (continued from previous slide)

Processing Credit Cards Batch report –A report of credit card sales produced by a point of sale terminal. Batching Out –The process of preparing a batch report of credit card sales from a point-of-sale terminal Most banks deposit credit card sales in their business customer bank accounts in 2/3 days

CASH RECEIPTS JOURNAL

CASH AND CREDIT CARD SALES November 4. Recorded cash and credit card sales, $5,460.00, plus sales tax, $327.60; total, $5, Terminal Summary Write the date. 2.Place a check mark in the Account Title column. 3.Write the terminal summary document number. 4.Place a check mark in the Post. Ref. column. 5.Write the sales amount. 6.Write the sales tax amount. 7.Write the cash amount. 7

CASH RECEIPTS ON ACCOUNT November 6. Received cash on account from Country Crafters, $2,162.40, covering S69. Receipt No Write the date. 2.Write the customer’s name. 3.Write the receipt number. 4.Write the credit amount. 5.Write the debit amount.

Calculating Cash Receipts on Account with Sales Discount Cash Discount –Encourage early cash receipts/payments –Reduces the amount received from the customer 2/10 –When a customer pays the amount owed within 10 days the sales invoice amount is reduced 2%. Otherwise the net amount is due in 20 days n/30 –Payment is due in 30 days 1/10 –1% discount if received in 10 days n/60 –Payment is due in 60 days

JOURNALIZING CASH RECEIPTS ON ACCOUNT WITH SALES DISCOUNTS November 7. Received cash on account from Cumberland Center, $1,176.00, covering Sales Invoice No. 74 for $1,200.00, less 2% discount, $ Receipt No Write the original invoice amount.1.Write the date. 2.Write the customer’s name. 3.Write the receipt number. 5.Write the amount of sales discount. 6.Write the debit to cash.

TOTALING, PROVING, AND RULING A CASH RECEIPTS JOURNAL

Col. No Column TitleDebit Totals Credit Totals 1General Debit General Credit---- 3Accounts Receivable Credit $9, Sales Credit27, Sales Tax Payable Credit1, Sales Discount Debit$ Cash Debit38,668.80_________ _ Totals$38, Totaling, Proving, and Ruling a Cash Receipts Journal

Proving Cash Cash on hand at the beginning of the month$17, (Nov. 1 balance of general ledger cash account) Plus total cash received during the month38, (Cash Debit column total, cash receipts journal) Equals Total$56, Less total cash paid during the month32, (Cash Credit column total, cash payments journal, Chpt 9) Equals cash balance on hand at end of the month$23, Checkbook balance on the next unused check stub$23,414.84

Audit Your Understanding What is the difference in the receipt received by a customer from a cash register versus a point-of-sale terminal? –The POS systems produces a receipt that contains detailed information about the sale, including the merchandise’s description and price. The cash register receipt does not include such detailed information What are the two types of batch reports? –Detailed – showing each credit cared sale –Summary – of the number and total of sales by credit card type Who transfers funds between banks involved in the credit card sales? –The funds are transferred among the banks issuing the credit cards

LESSON 10-3 RECORDING TRANSACTIONS USING A GENERAL JOURNAL

Terms Sales Return –A customer may return merchandise for a credit on account or a cash returned. Credit allowed a customer for the sales price of returned merchandise, resulting in a decrease in the vendors accounts receivable Sales Allowance –Credit allowed a customer returned, resulting in a decrease in the vendor’s accounts receivable Shortage in a shipment Without requiring the return of merchandise

Terms Credit memorandum –A form showing the amount deducted for returns and allowances. Original goes to vendor Copy is used as the source document for recording sales returns and allowances –Concept: Objective evidence

Account: Sales Returns and Allowances Sales returns and sales allowanced DECREASE the amount of sales –The Account Sales Returns and Allowances is a contra account to the Revenue account –Normal balance is a debit, since Sales is a Credit –Allows management to quickly identify if the amount of sales returns and allowances.

CREDIT MEMORANDUM FOR SALES RETURNS AND ALLOWANCES LESSON page 285

JOURNALIZING SALES RETURNS AND ALLOWANCES March 11. Granted credit to Village Crafts for merchandise returned, $58.50, plus sales tax, $3.51, from S160; total, $ Credit Memorandum No Write the date.6.Write the sales tax amount. 2.Write Sales Returns and Allowances. 7.Write the accounts to be credited. 3.Write CM and the credit memorandum number. 8.Draw a diagonal line in the Post. Ref. column. 4.Write the amount of the sales return. 9.Write the total accounts receivable amount. 5.Write Sales Tax Payable.

Audit Your Understanding What is the difference between a sales return and sales allowance? –Sales Return – credit allowed a customer for the sales price of returned merchandise –Sales Allowance – credit allowed for part of the sales price of merchandise that is not returned. What is the source document for journalizing sales returns and allowances? –Credit Memorandum

Audit Your Understanding What general ledger accounts are affected, and how, by a sales returns and allowances transaction? –Sales Returns and Allowances and Sales Tax Payable are debited –Accounts Receivable is credited Why are sales returns and allowances not debited to the Sales account. –Provide information to quickly identify if the amount of sales returns and allowances is greater than expected.