1. Committee of Visitors (COV) Review of the BES Scientific User Facilities Division April 12-14, 2016 Update for BESAC February 12, 2016 James B. Murphy Director, Scientific User Facilities Division

2. Triennial review by BESAC of each BES division COVs are a standard part of BES practice. This will be the fifth review for SUFD. The previous review was in April 2013. All previous COV reports and BES responses can be found at: http://science.energy.gov/bes/besac/bes-cov/ http://science.energy.gov/bes/besac/bes-cov/ COV recommendations are taken very seriously by BES and have resulted in substantive changes. History of COVs for SUFD/BES

3. Committee of Visitors Charge 1. For the scientific user facilities including the accelerator and detector program, assess the efficacy and quality of the processes used to: (a) solicit, review, recommend, and document proposal actions and (b) monitor active projects, programs and facilities. 2. Within the boundaries defined by DOE missions and available funding, comment on how the award process has affected: (a) the breadth and depth of portfolio elements, and (b) the national and international standing of the portfolio elements.

4. Committee of Visitors Review Coverage: FY 2013-2015 Facility Operations - Six X-ray Light Sources (NSLS closed in FY15) -Three Neutron Scattering Facilities (Lujan Center closed in FY14) -Five Nanoscale Science Research Centers -Three Electron-beam Micro-characterization Centers (merged with NSRCs in FY15) Construction and Major Items of Equipment Projects -LCLS II, APS-U, NEXT (Ongoing) -NSLS II, SING-II (completed) Accelerator and Detector Research Program

5. BES SUFD Committee of Visitors Dr. John Tranquada (BNL), Chair Construction Projects – Angus Bampton (PNNL) – Jim Krupnick (retired) – John Post (LLNL) Nano-Science – Prof. Gary Rubloff (UMD) – Prof. Jian-Min Zou (UIUC) – Prof. Donald Tennant (Cornell ) – Dr. Celia Merzbacher (SRC) Light Sources, Accelerator & Detector R&D – Prof. Angus Wilkinson (Georgia Tech ) – Prof. Nora Berrah (UConn) – Prof. Philippe Piot (NIU) – Prof. Oleg Shpyrko (UCSD) – Dr. Vyshnavi Suntharalingam (MIT LL) Neutron Scattering Facilities – Dr. Robert Dimeo (NIST) – Dr. Suzanne te Velthuis (ANL) – Prof. Despina Louca (UVa) – Prof. Norm Wagner (UDel ) Chair Person in Red BESAC Member in Italics Chair Person in Red BESAC Member in Italics

6. FY 2016 Committee of Visitors John Tranquada, BNL, Chair Person April 12-14, 2016 at DOE Germantown Panelist statistics:16 COV panelists organized into 4 panels Academia: 10Funded by BES: 4 DOE Lab: 3Not funded: 12 Non-DOE Federal Lab: 1 Industry: 1 Other: 1 2 + Chair currently serve on BESAC 5 + Chair previously served on 2013 SUFD COV (W. Barletta, Chair Person)

7. COV Agenda 7:30 am – 8:00 amArrive at DOE Complex 8:00 am – 8:30 amSecurity Entrance - Committee to Assemble in North Lobby to check in 8:30 am – 8:45 am Executive Session, Committee Assignments ( John Tranquada ) 8:45 am – 9:00 am BESAC and COV Process ( John C. Hemminger ) 9:00 am – 9:30 am Welcome & Introduction to BES & the COV process ( Harriet Kung ) 9:30 am – 10:15 amOverview of the Scientific User Facilities Division and the peer review process ( James B. Murphy ) 10:15 am – 10:30 amExecutive Session 10:30 am – 10:45 am Break 10:45 am – 12:30 pmExecutive Session – Review files Introduction by Program Managers for each group 12:30 pm – 1:30 pm Lunch 1:30 pm – 4:30 pmExecutive Session – Review files 4:30 pm – 5:30 pmQuestions and Answers with BES staff 5:30 pmAdjourn for the day Dinner (TBD) Tuesday, April 12 th, 2016

8. COV Agenda, cont’d 7:30 am – 8:00 amArrive at DOE Complex 8:00 am – 8:30 amSecurity Entrance - Committee to Assemble in North Lobby to check in. 8:30 am – 9:30 am Full Committee Executive Session ( John Tranquada) 9:30 am – 10:30 pmExecutive Session – Review files 10:30 am – 10:45 am Break 10:45 am – 12:30 pmExecutive Session – Review files 12:30 pm – 1:30 pm Lunch 1:30 pm – 3:30 pmBegin Draft report and recommendations 3:30 pm – 4:30 pmQuestions & Answers with BES staff 4:30 pm – 5:30 pmExecutive Session Dinner (on your own) Wednesday, April 13 th, 2016

9. COV Agenda, cont’d 8:00 amArrive at DOE Complex 8:00 am – 8:30 amSecurity Entrance - Committee to Assemble in North Lobby to check in 8:30 am – 9:00 amExecutive Session 9:00 am – 9:30 am Closeout ( John Tranquada ) 9:30 amAdjourn (Except Team Leads) 9:30 pm – 9:45 am Break 9:45 am - noonTeam Leads complete written draft report then Adjourn Thursday, April 14 th, 2016

10. 2013 COV Recommendations BES appreciates the COV committee for its thoughtful deliberations and insightful recommendations. SUFD implements the recommendations to the extent possible with our staffing level and budget appropriations. There were a large number of fine-grained recommendations with some redundancy (travel, etc) Updates of our responses will be presented at the review

11. Back-Up Slides

12. 2013 COV Recommendations / SUFD Response Recommendation: General Issues a)Increase flexibility of SUFD manager interaction with facility managers (increase travel for on-site presence). b)The move toward the PAMS database for review of proposals and awards is commendable and should be available to the next COV. c)Finalize the set of uniform definitions for nanoscience centers (publications). d)Additional new metrics that account for scientific impacts should apply to all scientific user facilities. e)Place added emphasis on career development as well as on maintaining state-of-the-art experimental apparatus, sample environments and software. SUF Response : – BES will seek opportunities for SUFD program managers to increase interactions with facility managers. – BES concurs with the recommendation and will implement at the next COV. – BES agrees and had already generated a consensus list of high profile publications which has been distributed to the NSRC directors. – The metrics used by BES to evaluate user facility performance are aligned with the Office of Science policies. They include user demand, facility operating hours, facility reliability and publications. – BES will continue to encourage DOE laboratories, as part of their management plan, to highlight career development opportunities. Update : All items have been implemented and relevant documentation will be included in the 2016 COV materials.