1. Writing a Memo Report1 Writing a Letter or Memo Report

2. Writing a Memo Report 2 Overview What is a Memo Report? What is it about? What is it like? Contents: Introduction, Body, Conclusion, End Sample Introduction http://www.che.utah.edu/~geoff/writing/memo_sample.pdf

3. Writing a Memo Report 3 What is the difference? Letter Report An informal report mailed to a colleague or client outside your office Printed on letterhead and physically signed Memo Report An informal report printed, duplicated or emailed for a colleague or supervisor within your company Often duplicated or sent electronically Formal Report Archive of all the work on a multi-month project

4. Writing a Memo Report 4 What is a Memo Report about? Progress on a project, especially as regards a specific portion Results of one portion of a project Results that may affect the remainder of a project Results that require a response before a project can move forward Results of a small project

5. Writing a Memo Report 5 Characteristics Contains 3-5 pages Contains 0-3 tables or figures Contains no separate sections Does not provide a written background or theoretical basis Contains no nomenclature section Defines symbols as they are introduced Provides only the most pertinent equations Does not contain a “Literature Cited” list at the end but footnotes at bottom of each page.

6. Writing a Memo Report 6 Characteristics - II Concise Writing! choose words carefully avoid repetition

7. Writing a Memo Report 7 Contents—Address Memorandum Title Recipients (To: CC: ) Make sure you include everyone! Sender (From: ) Date: RE: Title CHEN4903(1)F07 Memo Rpt 1 Tm 1 Cc: No Salutation (Dear: )

8. Writing a Memo Report 8 Contents—Introduction Introductory paragraph/s Contains a brief explanation of the experiment and its objective, but does not delve into details already known by the recipient (like where the lab is, who gave the assignment, etc.) Provides a summary of the results

9. Writing a Memo Report 9 Contents: Body Body paragraph/s Describes pertinent equipment Narrates important points of procedure Explains problems encountered Provides an analysis and discussion of results (this is the longest section)

10. Writing a Memo Report 10 Contents: Conclusion Closing paragraph/s Makes recommendations based on the discussion Clear reasoning must explain why you are making the recommendations and conclusions you make Contains references as footnotes (provide publication information in footnote)

11. Writing a Memo Report 11 Contents: End Matter After the Conclusion (appendix) Background tables or figures Raw data Calculations Error analysis

12. Writing a Memo Report 12 Sample Introduction During the period from January 6 to January 27, 1992, the members of Group F calibrated and evaluated the performance of an Omega Model HX93V relative-humidity and temperature transmitter (Omega Engineer, Stamford Connecticut). The transmitter was calibrated with an Omega HX92-CAL relative-humidity calibration kit, and its accuracy was tested with various solutions of ethylene glycol and water ranging from 10% to 100% relative humidity (RH). The transmitter was accurate to within 5% RH at higher relative humidities (>50%) but was not accurate to within 5% RH at humidities lower than 50%. The transmitter's performance in a moving airstream at temperatures greater than room temperature was also investigated. A cardboard tube and an air blower containing a heating element supplied a suitable stream of heated, humid air. A brief summary of the calibration and the results of our performance evaluation follow. ….