1. Getting in Step With Banner

2. Agenda Banner Timeline What is Banner Finance? What do the New Accounts Numbers Look Like? When do I use the New Account Numbers The Best Part Establish your Password on Banner Basic Navigation in Banner

3. Banner Timeline 07/01/05 - Finance 01/01/06 - Human Resources/Payroll Fall 2006 - Student Spring 2007 - Alumni

4. What is Banner Finance?? Accounts Payable Purchasing Fixed Assets General Accounting Inquiries & Reporting Non Student A/R (Departmental Receipts)

5. What is FOAPAL? Chart of Accounts - describes the accounting distribution The ‘key’ to Banner Finance Built in hierarchical levels Last level is data entry, 1-6 alphanumeric characters Numeric F,O,A,P for ease of data entry All titles/descriptions 1-35 characters Designed to facilitate governmental reporting Budget Code is to be derived from the levels

6. Hierarchical Levels Internal levels defined by Banner Some external levels defined by VU for reporting Used for totals, subtotals and on-line query Later levels roll up to predecessor levels Numbering scheme increases by level No duplicate numbers allowed No leading zeros

7. Relationship FRS Plus to Banner FRS Plus (# characters)BANNER (#characters) Campus Code (attribute)CChart Code (1) General/Subsidiary Ledger (6) Account Number FFUND (1-6) Where money comes from (type) Division (attribute) School/Administrative Unit (attribute) Department (attribute) OORGANIZATION (1-6) Whose money Object/Control code (4) (Subcodes) AACCOUNT (1-6) What is spent/receipted Purpose Code (attribute) (3) (Subheads) P PROGRAM (1-6) Why spent/receipted N/AAACTIVITY (1-6) N/ALLOCATION (1-6) N/AIINDEX (1-6) Data entry shortcut

8. Required - Chart Code One character alphanumeric ‘C’ for University and ‘F’ for Foundation Numerous charts can be used

9. Required - FUND Identifies where the money comes from Retain current account titles Use Fund for General Ledger and Operating 5 levels available, 3 levels used Data entry 5 digits

10. Required – FUND (Cont’d) Where Money Comes From Data Entry Range General Funds – Departmental10000-19999 Auxiliary Funds20000-29999 Restricted Funds30000-39999 Loan Funds40000-49999 Quasi-Endowment Funds50000-59999 Endowment Funds60000-69999 Agency Funds80000-80999 Plant Funds90000-98999 Bank Fund99000-99999

11. Required - ORGANIZATION Identifies whose money, budgetary responsibility Data from organization charts To be reviewed by Budget Office &Divisional Budget Managers 8 levels available, 5 levels used Data entry 4 characters

12. Required – ORGANIZATION (Cont’d) Whose MoneyData Entry Range President10xx - 1999 VP for Financial Services20xx - 2999 Provost30xx - 3999 Room To Grow40xx - 4999 Revenue50xx - 5999 VP for Statewide Services70xx - 7999

13. Required - ACCOUNT Identifies what is spent/receipted 4 levels available, 3 levels used Data entry level 5 digits Account in Banner = Sub code/Object in FRS

14. Required – ACCOUNT (Cont’d) What is Spent/Receipted Data Entry Range Assets1xxxx Liabilities2xxxx Control Accounts3xxxx Fund Balance4xxxx Revenue5xxxx Salary & Benefits6xxxx Expenditures7xxxx Transfers8xxxx Fund Additions/Deductions 9xxxx

15. Required - PROGRAM Identifies why the money is spent/receipted Defined by National Association of College & University Business Officers standards 5 levels available, 2 levels used Data entry 4 characters The Program Code will always default

16. Required – PROGRAM (Cont’d) Why Money Spent/Receipted Data Entry Values Revenue1000 Instruction1100 Libraries1200 Student Services1300 Operations & Maintenance of Plant1400 Institutional Support1500 Community Services1600 Auxiliary Services2000-2400 Sponsored Programs3000 Student Aid4000 Depreciation5000 Capital Projects9000 Debt Service9100

17. Optional - ACTIVITY Describes special events No levels Data entry 1-6 characters user defined Warning – dependent on user to key No budgetary control

18. Optional - LOCATION Identifies the physical location Used for fixed asset accounting only 5 levels available Data entry 6 characters

19. How FOAPAL is used General Ledger (10000-49999 accounts) Use FA  Fund  Account Operating Ledger (50000-99999 accounts) Use FOAP  Fund  Organization  Account  Program

20. FOAPAL Defaults – Operating Ledger The General Fund will always default to the Organization As a general rule, the Organizations with Non-General Funds will always default to the Fund. The Program will always default.

21. When Do I Use the New Banner Number? For Mailroom For Telephone At Bookstore For Commercial Printing ONLY Completing Requisitions Submitting Direct Pay Invoices (other than employee reimbursement) On Departmental Receipts Journal Entries Inquiries on Banner

22. When Do I Use My FRS Number? For Human Resources/Payroll (until 1/06) For Travel/Employee Reimbursement (until 1/06) For all Docutech (Until approx 8/05 – you will be notified)

23. The Best Part of Banner Finance Extensive on-line query capabilities Inquiry on any field you have access using Oracle wildcards % and/or _ : CA% any beginning with CA %CA% any that contain CA %CA any ending with CA _C% any with occurrence C in 2 nd character

24. Let’s Get in Step With Banner