1. Fall 2 – Elementary Data Population Staff Data & Course Enrollments Fall 2 Elementary Data Population v2.0, December 23, 2015

2. Who’s Supposed to Be Here Individuals assigned to CALPADS maintenance Supervisor of staff assigned to CALPADS Fall 2 Elementary Data Population v2.0, December 23, 2015 2

3. Training Sequence Fall 2 Elementary Data Population v2.0, December 23, 2015 Essential 1: Data Coordinator Orientation Essential 2: Interface & Administration Essential 3: Data Submission Fall 1 Fall 2 Data Population Fall 2 Reporting and Certification End of Year 1 & 4 End of Year 2 & 3 Essential 4: Anomalies 3

4. Agenda Fall 2 Elementary Data Population v2.0, December 23, 2015 Introduction Highly Qualified Status Staff Assignments English Learner Services Wrap-Up Course Enrollment 4

5. Introduction Fall 2 Elementary Data Population v2.0, December 23, 2015 5

6. Information Reported in Fall 2 Fall 2 Elementary Data Population v2.0, December 23, 2015 Course Enrollment Course sections of students enrolled on Census Day Highly Qualified Status Percentage of course sections taught by highly qualified teachers Staff Assignments Teachers, administrators and pupil service staff English Learner (EL) Services Classroom services provided to English Learners 6

7. Schools Types Which Need To Report Fall 2 Elementary Data Population v2.0, December 23, 2015 School Type CrsStaffCTE Traditional (non-educational options schools)YYY District Level Programs (Independent Study and Home Hospital Programs) YYP County CommunityYYY District Community DayYYY Youth Authority Schools (currently called Division of Juvenile Justice) YYY Juvenile Court SchoolsYYY Continuation High SchoolsYYY OpportunityYYY Alternative Schools of ChoiceYYY State Special SchoolsYYN Home and Hospital SchoolsYYY Special Education ConsortiumYYY Special EducationYYY Non-Public School Group (0000001) *NNN ROP/ROC *NNN Y= Expected to submit data N= NOT allowed to submit data P= Permitted but not expected to submit data * NPS and ROP/ROC sites do not report to CALPADS however data must still be reported for public school students attending these sites, usually by the district of residence 7

8. Grade Levels Which Need To Report Fall 2 Elementary Data Population v2.0, December 23, 2015 Grade LevelCrsStaffEL Infants - INNNN Toddlers - TDNNN Prekindergarten - PSNNN Kindergarten - KNYYY First Grade - 01YYY Second Grade – 02YYY Third Grade – 03YYY Fourth Grade – 04YYY Fifth Grade – 05YYY Sixth Grade – 06YYY Seventh Grade – 07YYY Eighth Grade – 08YYY Ninth Grade – 09YYY Tenth Grade – 10YYY Eleventh Grade – 11YYY Twelfth Grade – 12YYY Ungraded Elementary – UEYYY Ungraded Secondary – USYYY Adult – ADNNN Y= Expected to submit data N= NOT allowed to submit data P= Permitted but not expected to submit data 8

9. What Record Types to Enter or Update Fall 2 Elementary Data Population v2.0, December 23, 2015 U= Update R=Required OnlineBatchAction SSID EnrollmentSENRU Student InformationSINFU Student ProgramSPRGU Student English Language AcquisitionSELAU Staff DemographicsSDEMR Staff AssignmentsSASS*R Course SectionCRSE*R Student Course SectionSCSE*R * Full replacement files 9

10. Fall 2 Elementary Data Population v2.0, December 23, 2015 Record Relationships 10 Course Section ID SEID Staff Demographics Staff Assignments Course Section SSID SSID Enrollment Student Information Student Course Section Records above others must be posted before those below them or you may get rejected records Student Program Student English Language Acquisition 10

11. Groups to Review Fall 2 Elementary Data Population v2.0, December 23, 2015 NameProgram Code Gifted and Talented Education (GATE)127 Title 1 Part C Migrant135 Special Education144 Free Meal Program181 Reduced-Price Meal Program182 Homeless191 Foster* Program data is not required for Fall 2. However, it is very important that students in the above groups are reported accurately so that the groups show up properly in Fall 2 reports. * Program records are not submitted for Foster students but their status can be verified using report 1.17 and 1.18 during Fall 1. 11

12. NCLB Accountability Fall 2 Elementary Data Population v2.0, December 23, 2015 NCLB Populations Migrant Ed Socio-Economically Disadvantaged Special Ed GATE Review the certification reports to confirm that NCLB populations are accurately reported. Use the report filters to isolate the students in each group. Aggregate Reports 2.4, 2.6, and 2.11 Student List 2.7 12

13. Important Dates for Fall 2 Census Day* (first Wednesday in October) Certification deadline Amendment window Fall 2 Elementary Data Population v2.0, December 23, 2015 * Schools not in session on Census Day should report as of the next day they are in session (up to 30 days past Census Day) CALPADS Calendar: http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp 13

14. Records Required by Staff Type Fall 2 Elementary Data Population v2.0, December 23, 2015 SDEMSASSCRSESCSE Teacher (classroom)XXXX Teacher (non-classroom)XX Pupil Service staffXX AdministratorXX 14

15. Human Resources (HR) Staff demographics (including SEIDs) Staff assignments HQT Status Non-Standard instructional level Special Ed Instructional Level Instructional Strategies Services HR, Curriculum & School Site Staff State Course Code for courses UC/CSU approved courses Career Tech Ed courses California Partnership Academy-funded courses English Learner support English Language Acquisition Status Education Services Instructional Strategies Language of Instruction Fall 2 Elementary Data Population v2.0, December 23, 2015 15 Local Data Collection StudentsStaff Courses English Learner support English Language Acquisition Status Education Services Instructional Strategies Language of Instruction Human Resources (HR) Staff demographics (including SEIDs) Staff assignments HQT Status Non-Standard instructional level HR, Curriculum & School Site Staff State Course Code for courses NCLB Core courses UC/CSU approved courses California Partnership Academy-funded courses Independent Study and Distance learning courses Special Ed Instructional Level Instructional Strategies Services 15

16. Staff Assignments Fall 2 Elementary Data Population v2.0, December 23, 2015 16

17. Staff Assignment Records Fall 2 Elementary Data Population v2.0, December 23, 2015 Staff Demographics Staff Assignments Course Section Student Course Section 17

18. Fall 2 Elementary Data Population v2.0, December 23, 2015 18 STAFF DEMOGRAPHICS Basic information about staff members who are providing services to students STAFF DEMOGRAPHICS Basic information about staff members who are providing services to students STAFF ASSIGNMENTS Indicates the staff member’s general role (teacher, pupil service, administrator) STAFF ASSIGNMENTS Indicates the staff member’s general role (teacher, pupil service, administrator) Staff Terms 18

19. Staff Assignment Types Fall 2 Elementary Data Population v2.0, December 23, 2015 Teachers Administrators Pupil Service 19

20. Staff Required Fields Fall 2 Elementary Data Population v2.0, December 23, 2015 See the CALPADS File Specifications (Forms) on the Resources slide near the end of the presentation for detailed field requirements All Staff 20

21. Fall 2 Elementary Data Population v2.0, December 23, 2015 Obtaining Statewide Educator IDs (SEIDs) 21 * See Resources slide near the end of the presentation for links to the CIG and the CALPADS Data Guide, which have more information on SEIDs County Credential Analyst CTC Credential Information Guide (CIG) 21

22. Staff Required Fields Fall 2 Elementary Data Population v2.0, December 23, 2015 All Staff 22

23. Staff Required Fields Fall 2 Elementary Data Population v2.0, December 23, 2015 All Staff 23

24. Staff Key Fields Fall 2 Elementary Data Population v2.0, December 23, 2015 Teachers Administrators Pupil Service 24

25. Fall 2 Elementary Data Population v2.0, December 23, 2015 Teacher Assignment Examples NameLocal IDSEIDLocal AssignmentJob ClassFTEAssignment 1 Gerwer57629715436254Elementary music teacher2750 Gerwer57629715436254Elementary music teacher2750 2Timmerman 46891746128946 Middle school science teacher with extra period 12120 3Hayes14167458166487Middle school history teacher12100 4Stephenson38957125426876Resource teacher27506017 5DiPirro9567No SEIDPart-time PE teacherCannot report without SEID 6Kainth 45614178259369Teacher Librarian12100 25 1Gerwer is a teacher with assignments at two schools (job class = 27) that works half time at each site (FTE = 50 for each assignment). 2Timmerman is a teacher (job class = 12) with extra teaching assignment (FTE = 120). 3Hayes is a full time (FTE = 100) teacher (job class = 12). 4Stephenson is a part-time (FTE = 50) resource teacher (job class = 27) with a non-teaching assignment (assignment = 6017). 5DiPirro is a part-time teacher that has not yet been assigned an SEID. Demographic and assignment data cannot be reported without an SEID. Course-section assignments should be reported in course-section using a “999999999” for the SEID. 6Kainth is a full time (FTE = 100) librarian who teaches students (job class = 12). 25

26. Fall 2 Elementary Data Population v2.0, December 23, 2015 Team Teaching/Job Sharing Examples NameLocal IDSEIDLocal AssignmentJob ClassFTEAssignment 7 Gordon 42157554968153 1st Grade Teacher 1250 Seaborn 65816542152813 1st Grade Teacher 1250 8 Robinson 14169745841837 6th Grade Teacher 12100 Mills 57629787458417 6th Grade Teacher 12100 26 7Gordon and Seaborn are 1 st grade teachers (job class = 12) sharing an assignment (FTE = 50). 8Robinson and Mills are both full-time (FTE = 100) teachers (job class = 12) team teaching 6 th grade. 26

27. Fall 2 Elementary Data Population v2.0, December 23, 2015 Non-teaching and Support Assignment Examples NameLocal IDSEIDLocal AssignmentJob ClassFTEAssignment 9 Logan46754513697459School Psychologist111000202 10Higgins56439756844856Superintendent101000100 11Saunders06459877531597Curriculum Administrator101000105 12Jones56439713168446 Chief Business Official, Deputy Superintendent 251000102 13Langtry74517546981344Social worker1106018 27 9Logan is a pupil services staff member (job class = 11) who serves as a school psychologist (assignment = 0202). 10Higgins is an administrator (job class = 10) who serves as Superintendent (assignment = 0100). 11Saunders is an administrator (job class = 10) who serves as a Curriculum Administrator (assignment = 0105). 12Jones is a non-certificated administrator (job class = 25) who serves as Deputy Superintendent (assignment = 0102). 13Langtry is a staff member on leave (assignment = 6018). 27

28. Name Local IDSEID Local Assignment Job ClassFTEAssignment 14Cheong80436859552419School Psychologist and Counselor11100 0202 0400 15Friedrich10273254974548 Middle School English Teacher and ½ GATE Coordinator 1250 10500157 16 Ahmed35897468459243 Middle School Science Teacher and Department Chair 121206099 Isbell7863 9874654651 Middle School Math Teacher, Coach and Department Chair 121406099 Fall 2 Elementary Data Population v2.0, December 23, 2015 Multiple Assignment Examples 28 14Cheong is a full-time (FTE = 100) pupil services staff member (job class = 11) who splits his time as a school psychologist (assignment = 0202) and a speech therapist (assignment = 0400). Both assignments are submitted in one record. 15Friedrich is a full-time employee with job responsibilities split between administrative (job class = 10) and teaching (job class = 12) assignments that each take half of the day (FTE = 50 for each). Her administrative work is as a GATE admin (assignment = 0157). A staff assignment record should be submitted for each job class. 16Ahmed and Isbell are teachers (job class = 12), with additional assignments (assignment = 6099) that exceed a normal work day (FTE = 120 and 140). 28

29. Staff Data Reminders Fall 2 Elementary Data Population v2.0, December 23, 2015 Two types of data are reported for certificated staff: Demographics and Assignments Increment staff service years Certificated staff must have an SEID to be reported Check with your vendor to verify how the effective dates will be extracted to avoid certification errors 29

30. Course Enrollment Fall 2 Elementary Data Population v2.0, December 23, 2015 30

31. Course Enrollment Records Fall 2 Elementary Data Population v2.0, December 23, 2015 Staff Demographics Staff Assignments Course Section Student Course Section 31

32. Fall 2 Elementary Data Population v2.0, December 23, 2015 32 COURSE SECTION A unique instance of a course taught by one or more teachers, in a specific location, at a particular time COURSE SECTION A unique instance of a course taught by one or more teachers, in a specific location, at a particular time STUDENT COURSE SECTION Record indicating a student is enrolled in a specific course section STUDENT COURSE SECTION Record indicating a student is enrolled in a specific course section Course Terms 32

33. Algebra Metal Shop Biology Theater Single subject 3 rd Grade Multiple subjects Course Content Reported Fall 2 Elementary Data Population v2.0, December 23, 2015 Self-contained Departmentalized 33

34. Fall 2 Elementary Data Population v2.0, December 23, 2015 Course Content by School Type 34 School TypeDepartmentalizedSelf-contained Elementary Middle 34

35. Fall 2 Elementary Data Population v2.0, December 23, 2015 Student Course Section Enrollment Data Expected 35 Enrollment StatusCourse Enrollment Primary (10)Required Secondary (20)Preferred, but optional Short-term (30)Preferred, but optional Specialized Services (40)Do not submit 35

36. Fall 2 Elementary Data Population v2.0, December 23, 2015 Course Data Included 36 Do Not Submit Optional Study hall Student aide courses Homeroom Summer school 36

37. Course Record Relationships Fall 2 Elementary Data Population v2.0, December 23, 2015 School Course (3 rd Grade) Class (room 10) Section SP1-01 Class (room 20) Section SP1-02 Class (room 30) Section SP1-03 Course (English/Lit)Course (Music) Class Section Class Section Class Section Class Section Class Section Student Course, class, and course section IDs must be unique within a given school and year. 37

38. Course Section Required Fields Fall 2 Elementary Data Population v2.0, December 23, 2015 All Course Sections 38

39. Course Section Required Fields Fall 2 Elementary Data Population v2.0, December 23, 2015 All Course Sections 39

40. Fall 2 Elementary Data Population v2.0, December 23, 2015 40 Courses Taught By A Teacher Without An SEID Use SEID of “9999999999” Distance learning teacher Non-certificated Charter School teacher teaching non-core class New teacher without SEID from CTC Teacher not employed by LEA (e.g. COE Special Ed, private contractor) 40

41. Course Section Required Fields Fall 2 Elementary Data Population v2.0, December 23, 2015 All Course Sections * No student enrollments (student course section) required for Pull- out/Itinerant instruction – unless EL services are being offered that the LEA wants recognized 41

42. Course Section Required Fields Fall 2 Elementary Data Population v2.0, December 23, 2015 Self-contained Departmentalized English Learner Classes 42

43. Fall 2 Elementary Data Population v2.0, December 23, 2015 43 Instructional Strategy Hierarchy Special Ed (700) Home/Hospital (300) English Learner (400-650) * Alternatively, you can submit a different course section for each instructional strategy 43

44. Course Section Required Fields Fall 2 Elementary Data Population v2.0, December 23, 2015 Special Ed (e.g., special day class) Home and Hospital Independent Study Distance Learning 44

45. Course Section Required Fields Fall 2 Elementary Data Population v2.0, December 23, 2015 Team Teaching* Job Sharing* * There should be a course section record for each teacher. The Multiple Teacher Code should each be the same in both records. Likewise for Class ID. 45

46. Course Section Required Fields Fall 2 Elementary Data Population v2.0, December 23, 2015 Career Technical Education (CTE) CTE course section counts from Fall 2 are not used by the CDE but related validations for these course sections are still enforced 46

47. Course Section Required Fields Fall 2 Elementary Data Population v2.0, December 23, 2015 Pull-out/Push-in* (support) * Course section enrollment (i.e., student enrollment) does not need to be reported for pull-out/push-in teaching assignments 47

48. State Course Codes by Content Fall 2 Elementary Data Population v2.0, December 23, 2015 Content AreaState Course Codes Art28xx Career Technical Education4011 - 5955 Computer Education2450 - 2458, 2465, 2466, 2470 - 2479, 2667 Drama/Theater29xx English Language Arts21xx Foreign Languages22xx History/Social Science27xx Math24xx Music & Dance23xx Other Instruction-Related Assignments2536, 2537, 2719, 2722, 2821, 2825, 2826, 3020, 6001 - 6098 Physical Education2503 - 2535, 2538, 2560 Science26xx Self-Contained Class1000 Special Designated Subjects2505, 2545 - 2548 48

49. State Course Codes by Subgroups Fall 2 Elementary Data Population v2.0, December 23, 2015 SubgroupsState Course Codes International Baccalaureate2161, 2173 - 2175, 2261 - 2265, 2281 - 2283, 2360 - 2362, 2460 - 2469, 2479, 2560, 2660 - 2668, 2760 - 2769, 2779, 2780, 2860, 2861, 2960 - 2962 See the Course Group Master Combos tab of the CALPADS Valid Code Combinations document listed on the Resources slide to search for course codes based on additional criteria. 49

50. Fall 2 Elementary Data Population v2.0, December 23, 2015 Math 7 Local Crs ID:312 Crs Group:2432 Term: FY NCLB: S UC/CSU: B Period:4 Teacher: Grady Crs-Section:312-15 Class ID:312-15 HQT: D Education Service Code:3 Instructional Strategy:500 Period:2 Teacher: Chen Crs-Section:312-07 Class ID:312-07 HQT: A Period:1 Teacher: Friedrich Crs-Section:312-01 Class ID:312-01 HQT: A Biology Local Crs ID:204 Crs Group:2603 Term: FY NCLB: S UC/CSU: C Period:3 Teacher: Angel Crs-Section:204-03 Class ID:204-03 HQT: C Period:5 Teacher: Agliano Crs-Section:204-04 Class ID:204-04 HQT: C Period:2 Teacher: Agliano Crs-Section:204-02 Class ID:204-02 HQT: B 2nd Grade Local Crs ID:1002 Crs Group:1000 Term: FY NCLB: E UC/CSU: Teacher: Sampson Crs-Section:1002-04 Class ID:1002-04 HQT: A Teacher: Mills Crs-Section:1002-19 Class ID:1002-19 HQT: D Multiple Teacher Code: 1 Teacher: Robinson Crs-Section:1002-19 Class ID:1002-19 HQT: A Multiple Teacher Code: 1 French 1 Local Crs ID:721 Crs Group:2204 Term: FY NCLB: S UC/CSU: F Period:6 Teacher: Brawn Crs-Section:721-07 Class ID:721-07 HQT: C Period:2 Teacher: Brawn Crs-Section:721-03 Class ID:721-03 HQT: C SSID: 3114167025 Schedule: 2 nd Grade: 1002-04 SSID: 3114167025 Schedule: 2 nd Grade: 1002-04 Courses Course Sections Student Course Sections SSID: 2113199025 Schedule: Period 1: 312-01 Period 2: 721-03 Period 3: 204-03 SSID: 2113199025 Schedule: Period 1: 312-01 Period 2: 721-03 Period 3: 204-03 Data Submission – Course Section 50

51. Fall 2 Elementary Data Population v2.0, December 23, 2015 Basic Course Data Example 51 Departmentalized 1Agliano, Ratty, and Brawn are all teaching regular, scheduled course sections that are associated with a teacher by the SEID. Each has a State Course Code based on its content, a unique Course Section ID and Class ID. The UC/CSU field indicates which requirement the student has met. Self-contained 2All self-contained courses use the same State Course Code (State Course Code = 1000). * Room is not a CALPADS element, only used for reference Local Course InformationCALPADS Data Elements ScenarioCourse Teacher Name SEIDRoom Local Course ID State Course Code Course Name NCLB Core HQTUC/CSU Course Section ID Class ID 1 Beginning algebraAgliano41524697481252042403Algebra 1SBC204-04 US HistoryRatty9754426143416122709US HistSAA612-01 Digital Literacy (Library course) Brawn7452165447197216206Lib Sci 1N F721-01 2 Kindergarten (Morning) Lewis7461542894210151000Kg AMEA1015-21015-2A 1st GradeJin35412987454100110001st GradeEA1001-4 4th GradeKumar345216987212100410004th GradeEA1004-12 51

52. Fall 2 Elementary Data Population v2.0, December 23, 2015 Team Teaching/Job Sharing Example Local Course InformationCALPADS Data Elements ScenarioCourseTeacherRoom Local Course ID State Course Code Course Name NCLB CoreHQTUC/CSU Course Section IDClass ID Multiple Teacher Code 3 Beginning algebraAgliano412042403Algebra 1SBC204-03 1 Beginning algebraAngel412042403Algebra 1SCC204-03 1 4 CommunicationsRanasinghe759175751Comm 1SD 917-01 2 CommunicationsGordon759175751Comm 1SE 917-01 2 5 1st GradeGordon8100110001st GradeE B 1001-8 2 1st GradeSeaborn8100110001st GradeE B 1001-8 2 6 6th GradeRobinson19100610006th GradeE F 1006-19 1 6th GradeMills19100610006th GradeE E 1006-19 1 52 Departmentalized 3Agliano and Angel are team teaching (Multiple Teacher Code = 1) Beginning algebra. 4Ranasinghe and Gordon are job sharing (Multiple Teacher Code = 2) Communications. Self-contained 5Gordon and Seaborn are job sharing (Multiple Teacher Code = 2) 1st grade in room 8, each course- section (class) is reported with the same Course Section ID, and the same Class ID (they have the same students in the same classroom at the same time). 6Robinson and Mills are team teaching (Multiple Teacher Code = 1) 6th grade in room 19; each is reported with the same Course Section ID, and the same Class ID. 52

53. Fall 2 Elementary Data Population v2.0, December 23, 2015 Course Data Expected for District Level Programs 53 If teacher job classification is code 27 (Itinerant/Pull-in Push-out) submission of Student Course Section is optional Students must only be enrolled at the district level Report with the district CDS number Home/Hospital or Independent Study 53

54. Fall 2 Elementary Data Population v2.0, December 23, 2015 Special Education/Home and Hospital Example CourseTeacher Local Course State Course Code Course Name NCLB CoreHQTUC/CSU Course Section ID Class ID Instructional Strategy Code 7Life SkillsConway9012537Life SkillsSA 901-01 700 8Home and HospitalSampson9511000Home/HospitalSN 951-01 300 9 District Level Home and Hospital Mishima 9521000 Home/HospitalSN HH01 300 54 Departmentalized 7Life Skills is a class for special education students (Instructional Strategy Code = 700). Self-contained 8Sampson is providing self-contained (State Course Code = 1000) home/hospital instruction (Instructional Strategy Code = 300) in multiple subjects. Refer to slide 62 Independent Study scenarios for another example. 9Mishima provides self-contained (State Course Code = 1000) instruction to students in home and hospital settings (Instructional Strategy Code = 300) throughout the district. Courses should be reported using the county-district (CD) code for the school of delivery. Students must also be enrolled at the district level rather than the school. 54

55. Fall 2 Elementary Data Population v2.0, December 23, 2015 Elementary Itinerant Teachers (Push in/Pull out) Example ScenarioCourseTeacher Local Course ID State Course Code Course Name NCLB Core HQT Course Section ID Class ID Education Service Code Instructional Strategy Code 10ReadingDickinson20102100ReadingEB2010-1 2500 11ResourcePhanthavong60103020ResourceEA3020-1 700 55 10Dickinson is providing ELD Instruction and Structured English Immersion and/or English Learner Mainstreaming (Education Service Code =2 and Instructional Strategy Code = 500). Even though reporting student course data is optional for itinerant assignments, if EL students are only receiving services from an itinerant teacher, reporting course data is recommended. 11Phanthavong is a resource teacher providing services to special education students (Instructional Strategy Code = 700). Itinerant assignments can be at the same school 55

56. Fall 2 Elementary Data Population v2.0, December 23, 2015 Multiple Course Content Example ScenarioCourseTeacher Local Course ID State Course Code Course Name NCLB CoreHQTUC/CSU Course Section ID Class ID Multiple Teacher Code 12 French 1Brawn7232204French 1SCF723-01 French 2Brawn7242204French 2SCF724-01723-01 13 English LiteratureSaunders3122106English LiteratureSAB312-04 US HistorySullivan6132709US HistorySBA613-04 14 English LiteratureGuido3122106English LiteratureSAB312-05999-081 US HistorySullivan6132709US HistorySBA613-05999-081 56 12Brawn is teaching French 1 and French 2 during the same period in one classroom. The course content is different so there is a Course Section ID for each course, but the Class ID is the same for both. 13Saunders and Sullivan are using the same classroom space to deliver English Lit. and US History. Saunders delivers instruction in English Lit to 20 of those students. Sullivan delivers instruction in US History to the other 20 students. A unique Course Section ID and a unique Class ID is reported for each of the two courses (English Lit., US History) with two different SEIDs. 14Guido and Sullivan are team teaching (Multiple Teacher Code = 1) a "core" English Lit./US History course during a two period block to one group of students. Guido delivers instruction in English Lit during the first hour; and Sullivan delivers instruction in US History during the second hour. All the students in this block are receiving both courses. One Course-Section record with the Course Section ID for English Lit, and one Course-Section record with the Course Section ID for the US History course. Both records should be reported with the same Class ID. 56

57. Fall 2 Elementary Data Population v2.0, December 23, 2015 Career Technical Education Example Scenario Scheduled CoursesTeacher Local Course ID State Course Code Course Name NCLB CoreHQTUC/CSU Course Section ID Class ID Course Content Provider Code Tech Prep 15Business MathAngel2162401Business MathSC 216-01 1541 16 Fashion MerchGunn9254410Fashion MerchN N 925-02 2Y Textile DesignStephenson8404411TextilesS AG840-04 2Y 17Interior DesignStephenson8324430Interior DesignS N 832-02 1 57 15Business Math is part of the Entertainment Career Tech Education (CTE) pathway (Course Content Code = 154) even though it is not a CTE course (State Course Code = 2401). 16Both Fashion Merchandising and Textile Design are provided by the district (CTE Course Section Provider Code = 2). Fashion Merchandising and Textile Design are part of a Tech Prep sequence (Tech Prep = Y). 17Interior Design is offered at the Regional Occupation Center (CTE Course Section Provider Code = 1). 57

58. Fall 2 Elementary Data Population v2.0, December 23, 2015 Other Scenarios Example Scheduled CoursesTeacher Local Course ID State Course Code Course Name NCLB CoreHQTUC/ CSU Course Section IDClass ID Distance LearningSEID 18StatisticsSullivan6652410AP European History SBA665-01 Y 5146784296 58 18Sullivan is the certificated classroom monitor for Statistics, which is a distance learning course (Distance Learning Indicator = Y). To report the course-section, use Sullivan’s SEID. 58

59. Fall 2 Elementary Data Population v2.0, December 23, 2015 Course Data For Educational Options Schools 59 One self-contained course section per grade level (similar to elementary) Minimal Reporting Departmentalized sections Preferred Reporting 59

60. Highly Qualified Status Fall 2 Elementary Data Population v2.0, December 23, 2015 60

61. Highly Qualified Required Fields Fall 2 Elementary Data Population v2.0, December 23, 2015 NCLB Core Course Sections Make sure to review your passed CRSE records for CRSE0127 warnings. These warnings highlight courses reported with a CRS-NCLB Core Course Instructional Level Code that the state expects to be used for an NCLB core course, but have been reported as non-core. The CRS-NCLB Core Course Instructional Level Code values are critical for accurate HQT reporting. See report 3.4 for core course counts. The Course Group Master Combos tab of the CALPADS Valid Code Combinations document listed on the Resources slide can tell you whether a course is expected to be NCLB core. Make sure to review your passed CRSE records for CRSE0127 warnings. These warnings highlight courses reported with a CRS-NCLB Core Course Instructional Level Code that the state expects to be used for an NCLB core course, but have been reported as non-core. The CRS-NCLB Core Course Instructional Level Code values are critical for accurate HQT reporting. See report 3.4 for core course counts. The Course Group Master Combos tab of the CALPADS Valid Code Combinations document listed on the Resources slide can tell you whether a course is expected to be NCLB core. 61

62. Fall 2 Elementary Data Population v2.0, December 23, 2015 Non-Highly Qualified Course Data Examples 62 CourseTeacher Name SEIDLocal Course ID State Course Code Course Name NCLB Core HQTUC/ CSUCourse Section ID Class ID 1Study SkillsRatty24536148751056001Study SkillsN105-01 2Library ClassKainth41782593694216026Digital LiteracyN461-01 2French 299999999997222204French 2SNF722-01 35th Grade9999999999100510005th GradeEN1005-15 Departmentalized 1Non-core course sections (CRS-NCLB Core Course Instructional Level Code = N) do not require an HQT Competency Code or UC/CSU Admission Requirement Code. 2 2An NCLB core class (NCLB Core = E or S) taught by a teacher without an SEID should be reported with a special SEID (SEID = 9999999999) and must be reported as not being taught by a highly qualified teacher (HQT = N). Self-contained 35 th grade is considered elementary core (NCLB Core = E), however a course section taught by a teacher without an SEID must be reported as not taught by a highly qualified teacher (HQT = N). Courses taught by a teacher without an SEID should be reported with a special SEID (SEID = 9999999999). 62

63. Fall 2 Elementary Data Population v2.0, December 23, 2015 Independent Study Examples Scenario Local Course IDCourseTeacher State Course Code Course Name NCLB CoreHQTUC/ CSU Course Section IDClass ID Instructional Strategy Code 4MAT3731 Integrated Math S1 Chen2425 Integrated Math SGMAT3731-2ISIS999-02700 MAT3931 Algebra S1 Chen2403 Algebra SGCMAT3931-4ISIS999-02700 MAT3911 Geometry Essentials 1 Chen2413 Geometry SGCMAT3911-2ISIS999-02700 SCI5361 CP Biology Chen2603 CP Biology SGDSCI5361-2ISIS999-02700 ENG1251 English 7 Chen2133 English 7 SGENG1251-2ISIS999-02700 ENG1811 Lang ARTS CAHSEE Chen LA CAHSEE SGENG1811-2ISIS999-02700 SOC5722 World History S2 Chen2711 World History SGASOC5722-1ISIS999-02700 5ISTOPICS Independent Study Chen1000 Ind Study SGAISTOPICS-1ISIS999-02700 Departmentalized 4Chen is an Independent Study teacher with many students taking multiple course-sections in multiple subject areas. Chen is teaching in a setting to help students with special needs (Instructional Strategy Code = 700) and has demonstrated subject matter competence in mathematics, science, social science, and/or English through the Verification Process for Special Settings (VPSS) (HQT Competency Code = G). Self-contained 5Same scenario as example 1, but reported as a single self-contained course section. The HQT status can still be reported as Verification Process for Special Settings (VPSS) (HQT Competency Code = G) because the teacher has demonstrated competence in all subject areas he is teaching for that course section. 63

64. English Learner Services Fall 2 Elementary Data Population v2.0, December 23, 2015 64

65. Course Section Required Fields Fall 2 Elementary Data Population v2.0, December 23, 2015 English Learner Services Report services actually provided to students in the course section. Do not report services solely based on a staff member’s credential. Reminder: Counseling and tutoring do not qualify as EL instructional services 65

66. Fall 2 Elementary Data Population v2.0, December 23, 2015 Services to English Learners Example 66 CourseTeacher Local Course ID State Course Code Course Name NCLB CoreHQT Course Section ID Class ID Education Service Code Instructional Strategy Code Primary Language 1 Adv algebra (SDAIE)Angel2062404Algebra 2 (Shelt)SC206-01 3500 English 1 (ELD)Timmerman315 2130English 1SB315-05 2500 Economics CPRatty6122701EconomicsSA612-01 4650 2US HistorySeaborn613 2709US Hist (Bil)SB160001 3English 2Jin7562131English 2SC153-04 502 1Angel, Grady and Ratty have classes with English Learners who are receiving English Learner services. Education Services and Instructional Strategy codes should be reported. 2Seaborn has English Learners in US History. The students in the class have approved “Parental Exception Waivers” and are in a bilingual setting (Instructional Strategy Code = 600) with at least some core content instruction in their primary language (Education Service Code = 1). The primary language used for that instruction is Spanish (Primary Language = 01). 3Jin has English Learners in English 2 but they are not receiving any English Learner services in that course section (Education Service Code = 5). Education service is required when instructional strategy is 400, 500, 600 or 650. Instructional strategy is required when education service code is anything except for 6. Education service is required when instructional strategy is 400, 500, 600 or 650. Instructional strategy is required when education service code is anything except for 6. 66

67. Fall 2 Elementary Data Population v2.0, December 23, 2015 Course Section Reminders 67 Course Section must first be submitted and posted in CALPADS before the Student Course Section is submitted EL services are reported in the course section record Non-academic courses such as lunch, free period and student aide are not reported Course Section ID and Class ID are both assigned by the LEA; Class ID can be used to tie multiple course- sections to the same class 67

68. Wrap Up Fall 2 Elementary Data Population v2.0, December 23, 2015 Wrap-Up 68

69. Librarian Reporting Fall 2 Elementary Data Population v2.0, December 23, 2015 69 SASSCRSE Staff TypeDescriptionCredential(s) Staff Job Classification Code Non Classroom Based Job Assignment Code CRS-State Course Code Teacher Librarian* Manages library and provides instruction to students as a regular class in the library. Teaching & Library Science 12N/A6026 Teacher Librarian (pull out)** Manages library and students are pulled out of regular class to receive instruction in library. Teaching & Library Science 27N/A6026 Teacher Librarian (push in)** Manages library and provides instruction to students in another teacher’s classroom. Teaching & Library Science 27N/A6026 Library Administrator Manages library. Does not instruct students. Administrative & Library Science 100139N/A Library Supervisor (classified) Manages librarynone Not reported to CALPADS. Reported in aggregate in CBEDS-ORA. Former method for reporting librarians in 2014-15 and before was: Staff Job Classification Code = 11 Non Classroom Based Job Assignment Code = 0204 * Student course enrollment records (SCSE) required for students taking library course ** Student course enrollment records (SCSE) optional

70. Fall 2 Elementary Data Population v2.0, December 23, 2015 Fall - 2 Suggested Milestones By 11/3  Complete Fall 2 data population in local SIS  Post SDEM, SASS, CRSE, SCSE files 12/15 – 1/9  Resolve certification errors, review certification reports and update records if necessary 1/12 – 2/20  Certify Fall-2 (level 1 & level 2) 3/2 – 3/4 11/3 – 11/28  Upload SDEM, SASS, CRSE, SCSE files. Review validation errors and reconcile as needed  Send reports to site leaders for approval 2/23 - 3/2 70

71. Fall 2 Steps SDEM | SASS | CRSE | SCSE 2. Submit and post data Fall 2 Elementary Data Population v2.0, December 23, 2015 SIS Roles 1. Setup 71

72. QuestionSlide(s)Answer What data are reported?6Course enrollment, staff assignments What schools are reported?7-8Schools with grades K-12 Which files are submitted?9SDEM, SASS, CRSE, SCSE Do they need to be submitted in any special order? 10SDEM before SASS or CRSE. CRSE and SENR before SCSE. For what date(s) are data reported? 13Census day, the first Wednesday in October What file is used to submit teaching assignments? 22, 37CRSE What file is used to submit non- classroom assignments? 22SASS What should be considered when choosing whether to report course sections as self- contained or departmentalized? 63Highly qualified teacher status. To report a self-contained course as highly qualified the teacher must be high qualified in all subjects being taught. Did You Get It? Fall 2 Elementary Data Population v2.0, December 23, 2015 72

73. Did You Get It? Fall 2 Elementary Data Population v2.0, December 23, 2015 QuestionSlide(s)Answer When should substitute teachers be reported? 37Substitute teachers should be reported if the regular teacher was not teaching on Census day and is not expected to return by October 31 st of the reporting year. Where and when does a teacher’s highly qualified status need to be reported? 59-63In the course section enrollment (CRSE) HQT status must be reported for any course section that has an NCLB Core Course Instructional Level Code = E or S How are EL services reported?65-66EL services are reported using three fields in the course section enrollment (CRSE): Education Service Code Instructional Strategy Code Language of Instruction Code 73

74. System Documentation http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp 74 Resources DocumentDescriptionSections CALPADS File Specifications (Forms) File layout and requirements for batch submission SSID Enrollment, Staff Demographics, Staff Assignment, Course Section and Student Course Section tabs CALPADS Code SetsList of state defined codes See Code Set column in CFS (Forms) for each field reported CALPADS Valid Code Combinations Codes allowed to be used together NonClassSuppAsgn - Job Class, Course Group Master Combos, NonClassSuppAsgn – Content Area CALPADS Error ListDetailed error message descriptions SSID Enrollment, Staff Demographics, Staff Assignment, Course Section, Student Course Section and Fall 2 Certification tabs CALPADS Data GuideDetailed requirementsSections 2.2 and 2.3 CALPADS Calendar http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp Fall 2 Elementary Data Population v2.0, December 23, 2015 74

75. 75 Resources Self-paced Trainings http://csis.fcmat.org/Pages/Self-Paced-Training.aspx Fall 2 Elementary Data Population v2.0, December 23, 2015 CTC Credential Information Guide (CIG) https://info.ctc.ca.gov/fmp/seid/lookup.php Restricted to CIG users. Obtain the login information by contacting the Commission at: helpdesk@ctc.ca.govhelpdesk@ctc.ca.gov Mini Tutorial Clips http://csis.fcmat.org/Pages/Mini-Tutorial-Clips.aspx FAQs Fall 2 - http://www.cde.ca.gov/ds/sp/cl/calpadsfaqs.asp#fall2http://www.cde.ca.gov/ds/sp/cl/calpadsfaqs.asp#fall2 EL Authorizations - http://www.cde.ca.gov/sp/el/er/elteachersfaq.asphttp://www.cde.ca.gov/sp/el/er/elteachersfaq.asp 75

76. Support Web: http://www2.cde.ca.gov/calpadshelp/default.aspxhttp://www2.cde.ca.gov/calpadshelp/default.aspx Phone: 916-325-9210 E-mail: calpads-support@cde.ca.gov Listserv: http://www.cde.ca.gov/ds/sp/cl/listservs.asp Fall 2 Elementary Data Population v2.0, December 23, 2015 76

77. Training Evaluation Fall 2 Elementary Data Population v2.0, December 23, 2015 Please Complete Our Survey http://1drv.ms/1OllQtv Questions 77