1. Change Display of a Key Figure --------------------------------------------------------- While in the Change Query (Local Definition) Hiding 1.Right click on key figure or restricted characteristic and select Properties. 2.Click Hide (can be shown). 3.Click OK ---------------------------------------------------------- Scaling & Decimals 1.Right click on key figure or restricted characteristic and select Properties. 2. From the dropdowns change the scaling factor and decimal places. 3.Click OK Olefins BW Basic User Job Aid BW Analyzer Icons Open: Opens a query or a workbook or defines a new query Save: Saves the workbooks in your Favorites folder Refresh Query: Refreshes the data with the most updated values Back: Undoes the last navigational step Change Query View: Allows you to change the arrangement of data between the Columns, Rows, and Free Characteristics Goto: Used to jump to a saved query view or display exception results. OLAP functions for active cells: Calls up the OLAP functionality for each cell Format: Allows you to change the format of cells, text & hierarchy indent. Changes made using this option are kept after refresh Layout: BW’s charting functionality, display text elements, move results area Tools: Inserts, deletes, detaches, copies queries Settings: Connection to server & defines workbook templates. Help: Business Explorer Online Help. Change a Query There are two approaches to changing a query: Utilize Right Mouse Functions 1.Right click in the rows, columns, or free characteristic areas of the query and choose from available functions. ---------------------------------------------------------- Change Query Local View 1. Select the Change Query icon. 2. Select Change Query (Local View) 2.Drag and drop between rows, columns, and free characteristics. Navigation Options -------------------------------------------------- Add Drilldown According to 1.Right click in the query and select Add Drilldown According to. 2. Select from the drilldown characteristics. This will add the new characteristic to report. You can also drilldown from the free characteristics area. -------------------------------------------------- Filter and Drilldown 1.Right click on the characteristic value used for filter value. Select Filter and drilldown according to. 2. Select from the drilldown characteristics. Access ROC Reports To access the SAPBW Analyzer, use Menu Path: ------------------------------------------- > Start > Programs > SAP > SAP BW Analyzer > Open Workbooks > Select

2. Refresh a Query ------------------------------------------------- 1. Click on a cell somewhere inside the query. 2. Select Refresh icon or right click in the Results Area and select Refresh Query. 3. At the prompt window, fill in the fields which will restrict the data to return results that meet your analysis requirements. Olefins BW Basic User Job Aid Save Variable Values Refresh before saving variable values. ------------------------------------------------------------ 1.Right click inside the query and select Properties. 2.Select the Interaction tab and check Save and reuse variable values. 3. Select OK. You must save the query to your Favorites to avoid being prompted for a cost center node again. Save a Query in a Workbook ---------------------------------------------------------------------------------------------------------------- Favorites 1.Select Save icon. 2. Select the Save as new workbook option 3. Select the appropriate Favorite folder and enter title of the workbook in Description. 4. Select Save. Excel File 1. Select File > Save as 2. Save as an.xls workbook Note: You have the option to send file via Lotus Notes as an attachment. The Recipient must have the Analyzer open in order to refresh the query. Query Icons ------------------------------------------------------ Go Back Click on the Back icon to go back one step. Modify Display of Workbooks -------------------------------------------------- Fix Column Width 1.Right click inside the query and select Properties. 2.Select the Column width tab and check Do not adjust column width option. 3. Select OK. -------------------------------------------------- Refresh Query when Opening 1.Right click inside the query and select Properties. 2.Select the Interaction tab and check Refresh query when opening workbook. 3.Select OK. -------------------------------------------------- Suppress Repeated Key Values 1.Right click inside the query and select Properties. 2.Select the Display tab and check Suppress repeated key values.. 3.Select OK. -------------------------------------------------- Remember to Save your Workbook if you want to keep the changes. Check: Checks the values entered in the prompt Save as Variant: Save your list of variable values. Cancel: Cancels without saving Execute: Executes the report Selection Options : Provides additional selection options with include and exclude Personalize all Variables: Recommended not to use.