1. Update on the Consolidated Application and Reporting System (CARS) Presented to: California Cooperative Conference September 19, 2012

2. CARS 22 Upcoming Releases Future Release Timeline CALPADS Dependencies Pre-loaded data Call for best practices CARS – Presentation Topics

3. CARS 33 Spring Phase II / Fall What will be included See handout and our web site Targeting October 7 Deadline date October 31 2012-13 Winter Release Targeting December 1 Deadline date January 31 CARS – Upcoming Releases

4. CARS 44 In 2011-12 – Collected in CALPADS Title I Part A public school Student Served Demographics Title I Part A public school Services Provided to students Discipline (suspensions and expulsions, and truancy) Homeless students served Title I Part D Students Served Demographics Starting 2012-13 Free and Reduced Price Meal (for schools not on provision 2 or 3 status) CARS – Upcoming Releases

5. CARS 55 What is the new normal? h ttp://www.cde.ca.gov/fg/aa/co/carssch edule.asp What data collections will be included in each release? CARS – Future Release Timeline

6. CARS 66 Which CARS data collections? FRPM Ages 5-17 enrollment (Info Day) For schools not on provision 2 or 3, ages 5-17 FRPM eligible student counts Title I Part D EOY Participation Participating (served) student counts by program CARS – CALPADS Dependencies

7. CARS 77 What LEAs want/need to know: Where did it come from? Is it editable? If it is changeable, how do I change it? Sources for this information: Instructions – section on pre-loaded data Newsflashes CARS – Preloaded Data

8. CARS 8 Type of Pre-loaded Data From inside or outside CARS? Editable in CARS (Yes or No)? Source dataOutsideN Pre-populated data InsideY Display Fields InsideN Migrated data OutsideY

9. CARS 99 Source Data - Comes from outside of CARS - Is not editable in CARS Example: Entitlements If LEA believes it needs to be revised: -Work with owner of the source data to get it revised. - If revised, may not always be able to load revised data to CARS. CARS – “Source Data”

10. CARS 10 Pre-populated data - Comes from inside of CARS - It is editable in CARS Example: Student Counts, Projected Loaded from prior year’s Student Count, Actuals. Once saved, updates in the Student Counts, Actuals would not be carried forward. If LEA believes it needs to be revised: - Change the pre-populated data, not the data where it came from. “Pre-populated Data”

11. CARS 11 Display Data - Comes from inside of CARS - It is not editable in CARS* - May be a calculated field Example: Low Income Pct on Title I School Allocation, Actuals Calculated from data entered into the School Student, Actuals. * If LEA believes it needs to be revised: - May be able to change in another data collection within CARS. CARS –“Display Data”

12. CARS 12 Migrated Data - Looks like pre-populated data - Comes from outside of CARS - It is editable in CARS - Changes the data collection status - Unlikely in CARS in future. If LEA believes it needs to be revised: - Change the in CARS in the form and save it. CARS – “Migrated Data”

13. CARS 13 Instructions - Pre-loaded section - Room for improvement - Will take some time CARS – Pre-loaded Data

14. CARS 14 Request for information - what works for you? Focus Areas: Planning, training, communications Tools, manuals, materials Send e-mail to ConApp Support at conappsupport@cde.ca.gov conappsupport@cde.ca.gov CARS – Call for Best Practices

15. CARS 15 For more information about the Consolidated Application and CARS visit the public access website at http://www.cde.ca.gov/fg/aa/co/cars.asp For specific questions or problems related to the system, contact the ConApp Support Desk by either:  Calling ConApp Support Desk at 916-319-0297  Completing and submitting a ConApp Support Desk Request Form, or  E-mailing us at conappsupport@cde.ca.gov, or For questions or problems related to a categorical program, contact the CDE program staff listed at the bottom of the data entry form. CARS – More Information