1. Microsoft ® Outlook ® 2010 Training Customizing Outlook NaveenKumar Namachivayam Founder - testTalk Academy http://naveenkumarn.in

2. Course contents Create Custom Views Use and Customize AutoCorrect Start Outlook Automatically Create a Desktop Shortcut for E-Mail Messages Add Holidays Summary

3. Create Custom Views Each Microsoft Outlook 2010 folder, such as Inbox and Calendar, displays its items. In a layout called a view. Each folder has several predefined views that you can choose from, or you can create custom views.

4. Create Custom Views Build a new view On the View tab, in the Current View group, click Change View, and then click Manage Views. Click New. In the Name of new view box, type a name for the view. In the Type of view box, select a view type (view type: The basic structure of a view. When you create a view, you must first select one of five view types (table, timeline, day/week/month, card, or icon) to determine how information will be arranged and formatted in your new view.). To change where the view (view: Views give you different ways to look at the same information in a folder by putting it in different arrangements and formats. There are standard views for each folder. You can also create custom views.) is available, select an option under Can be used on, and then click OK. In the Advanced View Settings: New View dialog box, select the options that you want to use. When you are finished selecting options, click OK. To use the view immediately, click Apply View.

5. Use and Customize AutoCorrect Hit the Office (File) button and choose Options. Now click the Mail category located in the left side bar and check Always check spelling before sending option in the main window. You will notice a button (Spelling and Autocorrect) located on the right side of the Always check spelling before sending option. Hitting this button reveals many exciting features. It will launch the Editors Options dialogue box where you will find two categories in the left sidebar. The Proofing category lists the options regarding how outlook corrects and formats the contents of your email. Check/uncheck the options to enable/disable them.

6. Use and Customize AutoCorrect The Advanced tab offers options for the advanced customization of Outlook 2010. You can customize the settings regarding Editing, Cut, Copy, Paste, and Display.

7. Start Outlook Automatically Click the Start button. Right-click All Programs and click Open. Click Programs > Startup. Right-click and drag Outlook from the Start menu into the Startup folder. Click Create shortcuts here.

8. Create a Desktop Shortcut for E- Mail Messages Go ahead and right-click on the icon and choose Send To and then choose Desktop. You can also simply right-click and drag it to the desktop and choose Copy if you like. Go ahead and right-click on the icon and choose Properties. You’ll notice in the Target text box, the path for Outlook will be in quotes followed by some / and then a parameter. In my case, it looks like this: “C:\Program Files\Microsoft Office\OFFICE11\OUTLOOK.EXE” /recycle What we want to do now is change the parameter. Delete the /recycle or whatever is after the OUTLOOK.EXE” part and replace it with any of the following depending on what you want it to do: For a new email message: /c ipm.note For a new pre-addressed email – /c ipm.note /m “address1@domain.com, address2@domain.com”“address1@domain.comaddress2@domain.com For a new note: /c ipm.stickynote For a new contact – /c ipm.contact For a new appointment – /c ipm.appointment For a new task - /c ipm.task More commands http://office.microsoft.com/en-us/outlook-help/command-line-switches-HP001003110.aspxhttp://office.microsoft.com/en-us/outlook-help/command-line-switches-HP001003110.aspx

9. Add Holidays Click the File tab. Click Options. Click Calendar. Under Calendar options, click Add Holidays. Select the check box next to each country/region whose holidays you want to add to your calendar, and then click OK. Note Your own country/region is automatically selected. If you already added a country's or region's holidays to your calendar, the check box for that country/region is selected in the Add Holidays to Calendar dialog box. If you try to add the same items again, you receive the following message: Holidays for country/region are already installed. Do you want to install them again? If you click Yes, the holidays and events are installed again, and you see duplicate holiday and event entries.

10. Quick Reference Card 1 To do thisPress Go to MailCTRL+1 Go to CalendarCTRL+2 Go to ContactsCTRL+3 Go to TasksCTRL+4 Basic keyboard shortcuts

11. Quick Reference Card 2 To do thisPress New appointmentCTRL+N Save or SendALT+S New meetingCTRL+SHIFT+Q Address bookCTRL+SHIFT+B Keyboard shortcuts for creating calendar items

12. Quick Reference Card 3 To do thisPress Move one weekALT+Up/Down arrows Move one monthALT+Page Up/Page Down Go to a dateCTRL+G Number of days in gridALT+Number keys Arrange group viewsCTRL+ALT+Number keys Week viewALT+Minus sign Forward meeting requestCTRL+F Keyboard shortcuts for navigating the calendar

13. Quick Reference Card 4 To do thisPress New contactCTRL+N Next contactCTRL+> Previous contactCTRL+< Forward contactCTRL+F Close contactESC Keyboard shortcuts for contacts

14. Quick Reference Card 5 To do thisPress New taskCTRL+N Next taskCTRL+> Previous taskCTRL+< Forward taskCTRL+F Assign taskCTRL+SHIFT+ALT+U Custom flaggingCTRL+SHIFT+G Mark as completeINSERT Keyboard shortcuts for tasks

15. Summary Create Custom Views Use and Customize AutoCorrect Start Outlook Automatically Create a Desktop Shortcut for E-Mail Messages Add Holidays

16. Using this template See the notes pane or view the full notes page (View tab, Notes Page) for detailed help on this template.