1. Julie Adams, Facilitator Cathy Cox Elaine Eshom

2. Introductions Purpose Agenda – Resource Development—Your Role – Master Calendaring – Frequently Used Documents – Record Keeping – Organizing Files – What Else?

3.  What’s Important to Track ◦ Local Level  Local senate meetings and deadlines  College/District meetings and deadlines ◦ State Level  Area meetings  Sessions and Institutes (registrations, etc.)  ASCCC awards and deadlines ◦ Other????

4.  Your Role ◦ Maintaining documentation ◦ Providing continuity ◦ Providing history and context ◦ What do you see as your role?  Let’s Talk about Some Ideas

5.  Agenda Templates  Minutes  Motions and Resolutions  Website Resources  What type of documents do you use?

6.  Primary Source Documents First-hand: Adopted State and local policies; Title 5; Education Code; etc.  Secondary Sources Second-hand: Relevant articles; Communications from ASCCC, ACCJC, System Office; Minutes; etc.  Senate Library ◦ Budget Information (Senate) ◦ Motions and Resolutions ◦ Senate Position Papers

7. One of the most important aspects of our job is information maintenance.

8. The development and maintenance of an organized and meaningful file system. 8

9.  Locate files quickly  Keep related documents together  Move groups of data easily  Facilitate file sharing  Backup important data quickly 9

10.  What do you want to know that we did not cover?  Questions and Answers