1. SAPWeb What can it do for you? Kerri Mills MIT Student Activities Office

2. First Steps: Access  Who Can Have It: Anyone who is listed as a financial signatory, President or Treasurer for an MIT Student Group  How to get it: E-mail Student Activities Office (SAO) at funds@mit.edu funds@mit.edu  What to include: Name and Kerberos Student Group Name Student Group Account Number

3. Where To Go:  MIT SAPWeb http://web.mit.edu/sapweb/PS1/index.shtml

4. SAPWeb Home Screen

5. Reporting Tab:

6. SAPWeb Reporting Options  Cumulative Account Balance Enter your groups MAIN account number This report shows your groups account MAIN account balance as of the day you run the report  Funding Account Balance Enter your groups FUNDING account number This report shows your groups account FUNDING account balance as of the day you run the report

7. Reporting Tab: Cumulative Account Balance

8. Cumulative Account Balance Report

9. Reporting Tab: Funding Account Balance

10. Funding Account Balance Report

11. Reporting Tab: Commitments

12. Commitment Report

13. Reporting Tab: Transaction Report

14. Transaction Report  Select Cost Object (can be either acocunt here)  Choose the months you want to look at  Run Report

15. Transaction Report  Date Column  Description  Doc. Number  Revenue  Expenses  Check Number

16. Transaction Report by TYPE  Select Cost Object  Choose the months you want to look at  Select circle that states transaction type by list  Run Report

17. EXAMPLE:

18. Frequently Asked Questions: -Why does my access expire? -Why is access not automatic? -Why does my balance show up as a negative number? -Why does budgeted numbers show up on the report?