1. ECSE Indicator Trainings Lunch & Learn Series PPS Training: Basics, Tips, & Tricks Wendi Schreiter

2. In today’s webinar we will: Review the Transition Timeline Discuss the PPS data entry system

3. Important Things to Know Everyone is muted We will provide times to ask a question – just raise your hand by clicking in the hand box by your name. You can also submit a question in the question box. Type your question here and press send.

4. Goals Reduce PPS reporting errors Enhance PPS user confidence

5. What is PPS and its Purpose? PPS-Program Participation System Shared System with Department of Health Services (DHS) Primary purpose of PPS is to keep data on the children who are referred from Birth to 3 to an LEA.

6. Why collect the data? IDEA 2004 requires each state to report data Data is collected for 20 indicators

7. Pop Quiz! Which indicator involves the PPS system?

8. Indicator 12 measures…. The percent of children referred by Part C prior to age 3, who are found eligible for Part B, and who have an IEP developed and implemented by their third birthdays.

9. Who is data collected on? All children who are referred to LEAs for special education services by Birth to 3 early intervention services

10. When is data collected?

11. How is data collected?

12. How do I access PPS

13. PPS Security Coordinator Each district is required to designate one individual as PPS Security Coordinator PPS Security Coordinator grants and terminates PPS access to district users

14. WAMS ID Required to access PPS Users only need one WAMS ID for multiple applications For account recovery, visit: https://on.wisconsin.gov/WAMS/home

15. Notification/Referral Reports Update Child Record Search For Specific Child PPS Functions

16. Accessing PPS

17. Poll Just out of curiosity… How many of you are MAC only schools?

18. I got an e-mail notification, now what? Step 1 Notification: Sent for all children who did not opt out. Typically sent at 2 years, 3 months of age. This is NOT a referral. Step 2 Notification: Sent for all children who did not opt out AND who have been determined by the IFSP team to be potentially eligible. This IS a referral.

22. PPS Screen

23. Go to “Reports”

24. Reports List

25. Notification Report Search Box

26. PPS Notification Report

27. Poll How many of you run a report on a regular, consistent basis?

28. Why run the reports weekly?

29. Who is responsible for entering getting notifications and entering PPS Data? Each LEA determines who gets the email. Each LEA also determines who will enter data

30. How to search for a specific child

33. PPS LEA Page RobertSmithson 01/01/2007 Tina Anderson (555)555-7777 10/14/2009 Anytown Birth to 3 Anytown School District 05/09/200906/09/2009

34. RobertSmithson 01/01/2007 Tina Anderson (555)555-7777 10/14/2009 Anytown Birth to 3 Anytown School District 05/09/200906/09/2009 PPS LEA Page

35. RobertSmithson 01/01/2007 Tina Anderson (555)555-7777 10/14/2009 Anytown Birth to 3 Anytown School District 05/09/200906/09/2009

36. PPS LEA Page RobertSmithson 01/01/2007 Tina Anderson (555)555-7777 10/14/2009 Anytown Birth to 3 Anytown School District 05/09/200906/09/2009

37. PPS LEA Page RobertSmithson 01/01/2007 Tina Anderson (555)555-7777 10/14/2009 Anytown Birth to 3 Anytown School District 05/09/200906/09/2009

38. PPS LEA Page RobertSmithson 01/01/2007 Tina Anderson (555)555-7777 10/14/2009 Anytown Birth to 3 Anytown School District 05/09/200906/09/2009

39. Things to know… IEP implementation date is typically the child’s third birthday. On occasion this will mean that a child begins before or after their actual DOB. If you choose after, you will need to select an excuse. Excuses for delayed implementation of IEP http://dpi.wi.gov/sped/doc/spp12-pps-reason- codes.doc

40. Scenario 1 Javier’s IEP meeting was done in the Spring, even though he was a September Birthday. His projected implementation date was the first day of school, or 9/4. Unfortunately Javier’s mother was ill the first full week of school, and she wanted him to stay home. What code would be used? Answer: Parent did not make child available

41. Scenario #2-Poll Rosie has a July Birthday. Her IEP meeting was completed in May, with a projected implementation date of 9/4. What would the excuse code be for the delayed implementation? A.Staff not available B.School not in session C.Either is appropriate

42. Scenario #3-Poll Although Birth to 3 was usually right on time, this time they referred a child named Scotty a little late. Scotty’s birthday was on a Saturday- what code would be used if you had to exceed the timeline until Monday to get his IEP developed and implemented? A.Referral not made 90 days prior to child’s 3 rd birthday B.School not in session

43. Important Dates

44. Let’s pause for Questions!

45. What happens if… The child was referred, but the family didn’t consent for additional information to be shared. There is nothing next to “stated reasons child believed to have a disability”

46. What happens if… A child moves after they are referred?

47. PPS LEA Page

48. What happens if…. You don’t have Consent to evaluate and close the record, but then after the child turns 3, the parent consents?

49. What happens if… I tried to open a record that I completed because I noticed an error, but it is locked…

50. Troubleshooting What should I do if I receive a referral from B- 3 that is intended for another district? What if the search for a child is unsuccessful? What if I run a report and see only a box with a red “x”?

51. Final Questions or Thoughts? Final Questions or Thoughts?