1. EUDAT receives funding from the European Union's Horizon 2020 programme - DG CONNECT e-Infrastructures. Contract No. 654065 www.eudat.eu B 2 DROP User Training How to use EUDAT’s B2DROP? This work is licensed under the Creative Commons CC-BY 4.0 licence

2. EUDAT: A truly pan-European Infrastructure EUDAT offers common data services to both research communities and individuals through a network of 35 European organisations. EUDAT enables European researchers from any discipline and any geographical location to preserve, find, access, and process data in a trusted environment. European infrastructures Technology Providers Research Communities

3. Community-Driven Solutions PHYSICAL SCIENCES & ENGINEERING SOCIAL SCIENCES & HUMANITIES MATERIALS & ANALYTICAL FACILITIES ENVIRONMENTAL SCIENCES MAPPER BIOMEDICAL & MEDICAL SCIENCES EUDAT services ( B2 Service Suite ) are designed, built and implemented based on user community requirements.

4. b2drop.eudat.eu Introduction B2DROP - For whom? Researchers (including citizen scientists ) who want to share their research with a small set of collaborators prior to making it available to a wider audience. B2DROP - What can you do with it? a service to store and exchange data synchronization of multiple versions of your data automated desktop synchronization on many platforms B2DROP - Why should you use it? free storage up to 20 GB simple to use interface trusted storage : data stays in Europe (currently hosted at Juelich, Germany) share data across national boundaries

5. b2drop.eudat.eu What will be covered? Terms and Conditions Accessing the Service Using the web interface Installing the client Using the client Impact of Versioning Linking with Other B2 Services Security Support requests

6. b2drop.eudat.eu Terms and Conditions Not for personal, recreational, political or commercial use Availability defined by SLA – no guaranteed availability at any specific instant No unlawful or inappropriate content Potential sanctions: account suspension, termination, deletion of content or criminal proceedings Complete text: https://b2drop.eudat.eu/themes/b2drop/terms-of- use.html https://b2drop.eudat.eu/themes/b2drop/terms-of- use.html

7. b2drop.eudat.eu Getting started via EUDAT website: https://eudat.eu/ https://eudat.eu/

8. b2drop.eudat.eu …or directly: https://b2drop.eudat.eu/ https://b2drop.eudat.eu/

9. b2drop.eudat.eu Accessing B 2 DROP 1/2 Registration Limited to institutional e-mail addresses Time limited process

10. b2drop.eudat.eu Accessing B 2 DROP 2/2 Forgotten password: CLICK HERE You’ll be forwarded to the Password Self Service. Click ‘Forgotten Password’ Fill in your details and you’ll receive a security code by e-mail Fill in the code at the Password Self Service website and you can change your password

11. b2drop.eudat.eu Using the web interface 1/2 Upload and download of a file (max. 10 GB) Click the upload button Browse your computer, select a file and click ‘Open’. The file will be uploaded into your B2DROP space. Create a folder Click ‘New’, then ‘Folder’ Name folder + enter Keeping versions Files with similar names will be noticed by B2DROP: ‘One file conflict’. You can choose what version(s) you’d like to keep. Renaming files and folders Select the folder Click the ‘pencil’ button Change the name + enter

12. b2drop.eudat.eu Using the web interface 2/2 Creating new contacts and groups Click dropdown menu next to ‘Files’: Click ‘Contacts’ Create new contact + enter Select contacts Import contacts Create a group Default sharing files and folders Via contact or e-mail Adding password protection, allowing upload access, set an expiration time on the sharing Unsharing: by clicking the ticked box ‘Share link’.

13. b2drop.eudat.eu Installing B 2 DROP client To install a desktop app: Click on your username Select ‘Personal’ Click on the appropriate app. You will be directed to an external website. Click ‘desktop client’, then Windows, Mac or Linux After installing you need to configure the program by entering the address b2drop.eudat.eu Please log in Your will find a folder ownCloud in your Finder now. User documentation: http://eudat.eu/services/userdoc/b2drop Video Tutorial: https://youtu.be/YyjPv4s7DxY

14. b2drop.eudat.eu Using the client: sharing Ways of using B2DROP: copying + pasting files into the ownCloud folder selecting + dragging files into the folder. NOTE: the files will be removed from the original location if you drag + drop them. Sharing files: Click ‘Share’ behind the file name Enter the first name of a B2DROP user. Select the right person The item has been shared. You can define settings, such as allowing to share, create, edit etc.

15. b2drop.eudat.eu Using the client: unshare Unshare items: Click ‘Shared’ behind file name Click on the trashcan behind user you would like to unshare files with The name will disappear, item will be unshared. Protecting link by password You can treat the ownCloud as any other file system.

16. b2drop.eudat.eu Versioning If you upload a file with exact the same file name as an existing file, B2DROP will detect this and ask you what you’d like to do: keep one or keep both files: Keep one, and only that file will be kept Keep both, a number will be added to the file name of the newest file. If you want a different way of versioning, add the version number to the file name manually.

17. b2drop.eudat.eu Deleting files To delete a file, you can click on the trashcan which appears when browsing over the file name. Please note that the file will be deleted immediately. You can retrieve deleted files via the folder ‘Deleted files’ at the left side, and choose ‘Restore’.

18. b2drop.eudat.eu SECURITY Your privacy is important to us. Only you and those you share your files with can see your data. In urgent matters an administrator could access your files Daily backups of all files in B2DROP are taken and kept on tape in a different location in Juelich User Information security Also stored at Juelich User info is not encrypted Transfer to 3 rd party (e.g. in case of moving the service to another partner): b2drop.eudat.eu would be moved to a different location

19. b2drop.eudat.eu Support requests https://eudat.eu/support-request?Service=B2DROP

20. b2drop.eudat.eu For more info: https://eudat.eu/services/b2drophttps://eudat.eu/services/b2drop User documentation: http://eudat.eu/services/userdoc/b2drop