1. TraiNet

2. Overview Responsibility HAC (Health and Accident Insurance) Hand Outs

3. Overview J-1 Visas are required for foreign nationals traveling to the United States, who are financed, in whole or in part, directly or indirectly, by USAID, for training, non-training, and invitational travel events.

4. TraiNet Issues Time required Allow at least 8 weeks time to process a J-1 Visa from start to finish. Required Documentation Copy of passport Training location: US University, address, and phone number of contact Brief description of the activity Contact person familiar with the invitee, phone number and email address Letter of invitation to the invitee describing the activity, it’s duration & the SANREM role. Challenges System does not work well for people living in countries without USAID Missions or for people working in countries other than their home country.

5. Responsibility The SANREM CRSP team is asking each lead university assume responsibility for implementing the J1 Visa process through SEVIS. They will enter all the required information for host country nationals traveling under there long term research award. I am coordinating this effort for SANREM. Please have your appointed team member contact me for details on enrollment into the SEVIS system. John Lipovsky (540-231-1230, SANREM@vt.edu)

6. Health & Accident Insurance: HAC All USAID-sponsored visitors, who are enrolled in U.S.-based and third-country activities, must have appropriate HAC. HAC coverage is required for J-1 visas. HTH (Highway to Health) supports the HAC enrollment process Contact Ana Biagioni with travel details (anabiagioni@hthworldwide.com)anabiagioni@hthworldwide.com Ana will issue electronic and hard copy insurance cards as well as the invoice for these charges.

7. Hand Outs Please provide copies of the following handouts to your TraiNet representative. Electronic copies are also available upon request. Complete Guide to USAID Visa Compliance Entering US Training Data-Participants Attending US Programs ADS Chapter 252 – Visa Compliance for Exchange Visitors HAC Enrollment Procedures

8. Acknowledgement I would like to thank the following people who contributed to developing the SANREM CRSP policies and guidance I have described: Debbie Francis, my IPM CRSP counterpart Dawn Bennett, our Office for Sponsored Programs project officer.