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Archiving Today in the Broadcast World Rob Robinson National Public Radio
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Aired programming
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In multiple formats
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Printed programming guides
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Video tapes
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Commercial products
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Remember No format is permanent You must plan for migration
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Best Practices Have multiple copies Have multiple copies Store them in different locations Store them in different locations Store them under proper conditions Store them under proper conditions Plan for Migration Plan for Migration Record the acquisition date Record the acquisition date Don’t label a CD-R using a Sharpie Don’t label a CD-R using a Sharpie
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Archiving is the end of a long process And the beginning of a longer process
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How can the process be simplified?
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Most companies are using legacy systems Design a new production and archiving system from scratch Design a new production and archiving system from scratch Buy a new soup-to-nuts program Buy a new soup-to-nuts program
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NPR is using Dalet for production But we archive on media outside of Dalet But we archive on media outside of Dalet We use Techlib to catalog and find content We use Techlib to catalog and find content
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CNN is using Pinnacle for editing But archiving on video tape But archiving on video tape Cataloging on customized database Cataloging on customized database Using Sony and IBM as designers/contractors to build ideal system Using Sony and IBM as designers/contractors to build ideal system
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XM Satellite Radio Uses Dalet for production, automation, and archiving Uses Dalet for production, automation, and archiving XM is well-funded and brand new XM is well-funded and brand new
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Some DAM software Radioman (from IBM) Radioman (from IBM) BullDog BullDog North Plains Systems North Plains Systems Artesia Artesia KMPG professional services KMPG professional services
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Presto The European broadcasters are cooperating to develop systems to save their archives The European broadcasters are cooperating to develop systems to save their archives
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Twin pillars Archiving is both Preservation and Access Archiving is both Preservation and Access
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How to provide Access Good cataloging Good cataloging Good transcripts Good transcripts Good playback equipment Good playback equipment Speech to text software not ready for prime time Speech to text software not ready for prime time
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What is your mission? Archiving all original content? Archiving all original content? Archiving acquired content? Archiving acquired content? What does that include? Stories, pictures, ads, graphics, sound, video. What does that include? Stories, pictures, ads, graphics, sound, video. Original content from your web page? Original content from your web page? Corporate press releases? Corporate press releases? Minutes of the Board of Directors meetings? Minutes of the Board of Directors meetings?
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Two Thoughts Digital information lasts forever, or for five years. Whichever comes first – Jeff Rothenberg Digital information lasts forever, or for five years. Whichever comes first – Jeff Rothenberg Continuity is tough when times are changing – Stewart Brand Continuity is tough when times are changing – Stewart Brand
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Rob Robinson NPR rrobinson@npr.org
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