1. AEL Contact Meeting
August 31, 2015

2. Agenda 1. Welcome and Introductions 2. Timecard Requirements 3.
Type of Work: AEL Contact Meeting
Account #s -
Certificated:
Aides:
Agenda 1.
Welcome and Introductions 2.
Timecard Requirements 3.
Reclassification 4.
AEL Catchup Plan 5.
ELAC – Training Powerpoint 6.
Haiku

3. AEL Contact Meeting Dates
District Office Room 1A/B
Elementary
4:00PM-5:30PM
Secondary
12:30PM-2:00PM
9/29/15
9/28/15
10/27/15
10/26/15
12/8/15
12/7/15
3/1/16
2/29/16
4/26/16
4/25/16

4. Welcome and Introductions
Who are our new people?
AEL/SS department

5. Timecard Please utilize the correct card based upon your employment
Certificated
Classified
These must be turned in by the end of the meeting today
If they are late to payroll, it can cost the district $500
Type of Work: AEL Contact Meeting
Account #s –
Certificated:
Aides:

6. Reclassification, Wave 1
Reclassification Criteria:
RUSD Reclassification Criteria
English Language Proficiency
(pre-populated by district)
Current CELDT overall score of Early Advanced or Advanced, with no subtest score lower than Intermediate (no scores of 1 or 2)
Comparison of Pupil’s Performance in Basic Skills
An score from a test of basic skills with data for AELs and their English speaking peers. Will be equivalent to Basic, with a scaled score at 325 or higher
Teacher Evaluation and Recommendation
(site responsibility)
Teacher evaluation and recommendation based on specific grade-level assessments and required benchmark scores that are determined by the district
See next slide for specifics
Opportunities for Parent Opinion and Consultation
Parents must be informed of their right to participate in and be encouraged to participate in the reclassification process.

7. CELDT and Basic Skills Criteria

8. Basic Skills Pending Issues
The district has identified CAASPP as the test of basic skills for BUT
The state just told County leads that CAASPP was not appropriate for use until 2 years of data in place to validate the test
Even is CAASPP is approved, what assessment for this year’s 10th/11th graders?
K-3 will use DIBELS composite as the test of basic skills (at benchmark)

9. Reclassification, Wave 1
Reclassification Criteria:
RUSD Reclassification Criteria
English Language Proficiency
(pre-populated by district)
Current CELDT overall score of Early Advanced or Advanced, with no subtest score lower than Intermediate (no scores of 1 or 2)
Comparison of Pupil’s Performance in Basic Skills
An score from a test of basic skills with data for AELs and their English speaking peers. Will be equivalent to Basic, with a scaled score at 325 or higher 
Teacher Evaluation and Recommendation
(site responsibility)
Teacher evaluation and recommendation based on specific grade-level assessments and required benchmark scores that are determined by the district
See next slide for specifics
Opportunities for Parent Opinion and Consultation
Parents must be informed of their right to participate in and be encouraged to participate in the reclassification process.

10. Teacher Evaluation
1. Determine if student met required score on at least two of the indicated assessments. If yes, fill in actual student score and “X” as Met.
2. Decide if student meets all reclassification qualifications, check at least one box
3. Sign and date

11. The Importance of Teacher Evaluation
We MUST have scores if a form is sent to your site and the student is denied
We have to have data to demonstrate to the state and our auditors that a student is NOT ready for reclassification
“Does not meet teacher evaluation requirements due to academic reasons other than deficits in motivation or academic success related to English language proficiency level”
This is our last catch-all opportunity to retain a student in the English Learner program if the additional support is still needed in spite of the data.
This MUST be on the basis of academic performance, not linguistic barriers due to English learner status

12. Parent Input and Administrative Approval
Parent is encouraged to come to the site, process is explained and parent signs.
*If parent cannot come to the site, the appropriate person notes that parent was contacted by phone, when and by whom.
2. Site Administrator signs
NOTE: Please try and have teacher, parent and admin signatures on the same side of the form.

13. Reclassification, Wave 1
Reclassification forms will be sent out to your sites once the final SBAC cut point is selected. AEL contact instructions, and Teacher instructions, are included.
A database of all AEL students meeting criteria (plus other potential candidates) will be posted on Haiku, as additional information for AEL contacts. To isolate your own site data:
Filter this list by your school. (First Column, click on the arrow)
Last column is named “Met”. You can filter by Y to see all students meeting reclassification criteria.
Based on the data contained in the database, there may be other students that you feel can be reclassified. Paperwork can be initiated for these students at your site, and forwarded to Nick Chitwood. Blank forms are found on Haiku.

14. Reclassification, Wave 1-AEL Contact Tasks
You may want to offer a mini-training at your site for teachers.
Forward reclassification forms to appropriate classroom or Language Arts/ELD teacher.
Have teacher complete the Teacher Evaluation section, indicate which assessment criteria are met, and sign.
Facilitate parent participation through personal visit to the site/phone call/attempt to contact, and document.
Ensure that EVERY form is returned to the district office. This is an audit item, due to the Local Control Funding Formula.

15. Reclassification, Wave 1-AEL Contact Tasks
Forward forms to site administrator for signature.
Please check completed forms! Are scores included? Do they meet criteria? Did everyone sign?
Forward all completed forms for approval to Nick Chitwood at the District Office by October 9th at the latest to avoid CELDT. Forms will still be accepted after this date, but not processed in time.

16. Reclassification, Wave 1 – AEL Department Responsibilities
Once Reclassification forms are received by Nick:
Forms for students meeting criteria will be signed, scanned to the District file, and then sent back to the school site. Forms for students NOT meeting criteria will be scanned for our records, and destroyed.
AEL contact will file this form in the student’s yellow AEL file, behind the Reclassification tab. This is a compliance item.
Student designation in Aeries will be changed from EL to R-FEP by the AEL/SS department.
Reclassifications initiated by the site that do NOT meet criteria will not be approved.

17. LTEL and R-FEP Monitoring
Why are we monitoring the progress of Long-Term Academic English learners (those in the program 5 or + years) and R-FEP students?
Compliance requires that Academic English Learners be monitored regularly and that appropriate interventions, or a Catch-up plan, be implemented to ensure that students meet benchmarks.
Compliance requires that R-FEP students be monitored for two years after reclassification to ensure that students continue to meet benchmarks, and are successful.
It is the right thing to do for our students.

18. Fall Monitoring ensures that…
Teachers know who their Academic English Learners are in their classroom/s
Teachers understand where each Academic English Learner is on the process toward reclassification
Teachers determine how to better meet the individual needs of their Academic English Learners

19. 1st Step to Monitoring – The Catch-Up Plan
In order to assist teachers in developing individual intervention plans for struggling students, the district requires that:
each site create their own site-specific “Catch-Up Plan”
each plan lists instructional intervention strategies that can be provided during the day and
strategies that are available outside the school day, at that particular campus.
LOOK AT YOUR PLAN FROM LAST YEAR! *

20. 1st Step to Monitoring – The Catch-Up Plan
Interventions must be differentiated for:
Beginning-level AELs or newcomers
AELs not moving up a CELDT level
Long Term AELs not meeting CELDT and CST reclassification criteria
Long Term AELs meeting CELDT reclassification criteria, but not meeting CST ELA criteria
Struggling R-FEPS

21. 1st Step to Monitoring – The Catch-Up Plan
The district provides a sample “Catch-Up Plan” for reference on Haiku – Academic English Learners -LTEL and R-FEP Monitoring.
Site Catch-Up Plans will be submitted electronically to Haiku – ELAC/Compliance Upload page - each fall.

22. ELAC News This year, the ELAC contact:
will be posting documents directly to the group ELAC Upload Haiku site page
will still need to label documents with Site, Title, Language
Will be asked NOT to change the format of the page
Will need to carefully post to the proper site subpage

23. ELAC Reference Material
Most recent Federal Program Monitoring document with ELAC requirements outlined is posted on Haiku: Academic English Learners / Student Support Must be signed in to Google

24. ELAC Parent Training Suggested topic for this month
Training regarding the roles and responsibilities of ELAC
Powerpoint available on AEL/SS Haiku page

25. Haiku Academic English Learners/Student Support

26. English Learner Upload Page
Pick your grade level

27. Pick your Site Name
Make sure to pick the arrow in order to see all relevant upload pages for your site

28. Choose a Page

29. Instructions for Uploading and Labeling of Files
While blank, you can click on the blue text
Once files have been uploaded, you can add more files by double clicking

30. Add More Files
Click this to upload from your computer

31. ELAC Requirements Content Boxes

32. First Upload Required
ELAC Planning Sheet – Available at and due by October 16th
Also, please Alicia Grissom with your site elected DELAC representative at by September 16th
Sites may send multiple people to DELAC to participate, but voting membership will be restricted to one individual per site

33. Compliance Upload Please keep this as up to date as possible
These files will be essential to demonstrating compliance because Riverside Unified School District has been selected for a Federal Program Monitoring review in the school year

34. Old Documents If you have documents to upload from LAST YEAR…
You can still access last years document, under the archive portion of the compliance upload page:

35. Questions?
Next meeting
9/29 Elementary
9/28 Secondary