1. 1 Accounts Payable Year-end Close Update Robert Valenson, Supervising Accountant Accounts Payable and Vendor Code, GAD

2. 2 Year-end Close Department Roles 6/18 - Department Approvers will sign actual signature on invoices submitted to the ACO. 6/20 - All Revolving Fund reimbursements due to the ACO by EOD. 6/22 - Last day to enter FY 2007 vouchers with all A/P doc’s due to the ACO by EOD. 6/29 - All Journals, Capital Assets & Interfaces, not approved & posted will be deleted. 6/29 thru 7/3 - Wire downtime procedures in use.

3. 3 Year-end Close Department Roles FQA’s 6/21 - Review outstanding voucher query report. 6/25 - All incomplete vouchers will be deleted & departments will re-enter into 8.8 after 7/5. 6/25 - No Vendor Code set up in 7.5. 7/2 - FY 2008 Departments Signature List is due to the ACO. 6/25 thru 7/3 - A/P downtime procedure for emergency payments based on priority & approval. 7/5 - All vouchers entered into 8.8 must reflect appropriate invoice date for the A/P accrual journal processing.

4. 4 Year-end Close Oasis Roles 6/21 - Last day for one-time vendor interface. 6/21 - Web Vendor Interface turned off EOD for FY 2007. 6/22 - Last RMC nightly Inventory interface in 7.5. 6/22 - Turn on voucher pre-approval (FOR THIS DAY ONLY) at 6:00 am. 6/23 - Last run for Zero Dollar Voucher in 7.5. No Vendor information loaded into DPSS C-IV system.

5. 5 Year-end Close ACO Roles 6/22 - All Voucher Documentation due to the ACO by EOD. 6/23 - Final pay cycle in 7.5 for vouchers entered in FY 2007. Warrants processed through schedule due date of 7/6. 6/28 - Last day for A/P voucher interfaces (W/C, E/C, P/T, & Garnishments). 6/28 - Last day to process Stops, Cancels, or Replacement warrants. 7/2 - FY 2008 Signature List due to ACO before release of warrants.

6. 6 Year-end Close ACO FQA’s 6/22 - All incomplete vouchers will be deleted in 7.5 & departments need to re- enter into 8.8 system. 6/25 thru 7/3 - ACO will exercise A/P downtime warrant procedure. 7/5 - ACO will process same day warrant requests by priority and approval.

7. 7 Accounts Payable & Vendor Code Sections Questions ?