1. DESIGN TEMPLATES TO IMPROVE THE QUALITY AND PRODUCTIVITY OF POWERPOINT

2. Introduction This document contains design templates intended to improve the quality and productivity of presentations. These templates were created with “PowerPoint 2010”. These templates have been optimized for mainly viewing proposals and plans on “A4 size paper or a computer screen”. If you use them for lectures on a projector, please increase the font size and take other measures to make them more readable. 1 #E15101

3. About the author Occupation: A marketer who likes design. Operates a “PowerPoint Design” informational site that clearly explains presentation materials from a design perspective. harutosuzuki 2 #E15101

4. Design Templates TO IMPROVE THE QUALITY AND PRODUCTIVITY OF POWERPOINT 1.Page Settings 2.Color 3.Margins (Header/Footer) 4.Grid and Guides 5.Guide Position 6.Text (Body) 7.Headings 8.Bullet Lists 9.Tables 10.Supplementary Explanation /Notes 11.Sub-Content 12.Bullets 13.Cover Page 14.Table of Contents 3 #E15101

5. 1. Page Settings Set the slide size to “A4 Paper (210 x 297 mm)”. Set the width to “27.51cm” and the height to “19.05cm”. A4 Paper (210 x 297 mm) 0 4 #E15101

6. BaseMainAccent Achromatic Color Sub-Color Main Sub-Color Achromatic 2550 77226234 2551138077241234 2551888077250234 2. Color Decide the colors used on the slides as “theme colors” and unify the rules for colors in the entire document. R G B Theme Colors * Please note that the "theme colors" referenced in this slide refer to the general design term, and not to the PowerPoint setting. * Light sub-colors may not display well when projected using a projector. 5 #E15101

7. Leave space around the outside border of the slide. Treat the upper and lower margins as “header” and “footer”. PositionDistance from centerIncluded information Header7.80 cmSlide Title Footer8.00 cmCorporate Identity (CI), slide number Left and right11.50 cmIn principle, write nothing 11.50cm 7.80cm 8.00cm Header and Footer, Left and Right Margins 3. Margins (Header/Footer) 6 11.50cm #E15101

8. 4. Grid and Guides Use the “Grid and Guides” to align elements on the slide and determine margin positioning. CHECK 0.1 cm CHECK 7 #E15101

9. 0cm 4.30cm Set the guide so you can see the border of the header and footer, the center of the slide, and guidelines dividing the slide in thirds. 11.50cm 8.00cm 5. Guide Position 7.80cm 4.30cm 0cm4.30cm11.50cm 4.30cm 8 #E15101

10. Dividing the image in thirds is also a technique used when composing photographs (for deciding the placement of the subject). 9 #E15101

11. A Christmas Carol Once upon a time—of all the good days in the year, on Christmas Eve—old Scrooge sat busy in his counting-house. It was cold, bleak, biting weather: foggy withal: and he could hear the people in the court outside, go wheezing up and down, beating their hands upon their breasts, and stamping their feet upon the pavement stones to warm them. The city clocks had only just gone three, but it was quite dark already—it had not been light all day—and candles were flaring in the windows of the neighbouring offices, like ruddy smears upon the - 6. Text (Body) Set the font size to “16–18pt”. Use the achromatic color from the theme colors for the text color. Set the line spacing to “1.2-1.4lines”, spacing before paragraphs to “0pt”, and spacing after paragraphs to “6-12pt”. Set the text alignment to “Justified” in principle. Heading and Body Body 10 #E15101

12. Supplement | Line Spacing Settings Example of setting the “Line Spacing” The line spacing for text is in the presentation tools “paragraph” function. Example of setting the line spacing to “1.4lines”. 11 the court was of the narrowest, the houses opposite were mere phantoms. To see the dingy cloud come drooping down, obscuring everything, one might have thought that Nature lived hard by, and was brewing on a large scale. The door of Scrooge’s counting-house was open that he might keep his eye - #E15101

13. down, obscuring everything, one might have thought that Nature lived hard by, and was brewing on a large scale. The door of Scrooge’s counting-house was open that he might keep his eye upon his clerk, who in a dismal little cell beyond, a sort of tank, was copying let- Supplement | Paragraph Settings Example of setting the “Spacing After Paragraph” Paragraphs use the “Spacing After Paragraph” function to make room after the paragraphs. Avoid blank line breaks as much as possible. Example of setting spacing after paragraph to “12pt”. 12 #E15101

14. Supplement | The “Paragraph” Dialog Box Click the arrow mark on the right part of the “Paragraph” section of the “Home” tab. 13 #E15101

15. A Christmas Carol Once upon a time—of all the good days in the year, on Christmas Eve—old Scrooge sat busy in his counting-house. It was cold, bleak, biting weather: foggy withal: and he could hear the people in the court outside, go wheezing up and down, beating their hands upon their breasts, and stamping their feet upon the pavement stones to warm them. The city clocks had only just gone three, but it was quite dark already—it had not been light all day—and candles were flaring in the windows of the neighbouring offices, like ruddy smears upon the - 7. Headings Set the font size to “24pt”. Use the main color from the theme colors for the text color. Set the line spacing to “1.2-1.4lines”, spacing after paragraphs to “12-18pt”, and spacing before paragraphs to “24pt” or more. Set the text alignment to “Left”. Heading and Body Headings 14 #E15101

16. 8. Bullet Lists Use the “Bullets and Numbering” feature for bullet lists. Set the line spacing to “1.0-1.4lines”, spacing before paragraph to “0pt”, and spacing after paragraph to “6-12pt”. (However, set the spacing before paragraph of the parent element to “12pt or higher”.) Bullet Lists 15 List Parent Element. ⁃ List Child Element. The line spacing is set to “1.2lines” and the space after paragraph is set to “6pt”. ⁃ List Child Element #2. List Parent Element. Line spacing before paragraph is set to “12pt”. This makes a wide space right before the list. Line Spacing 1.0-1.4pt Spacing after paragraph for child elements 6-12pt Spacing before paragraph for parent elements 12pt or higher #E15101

17. Supplement | The “Bullets and Numbering” Dialog Box Select “Bullets and Numbering” from the “Home” tab. 16 #E15101

18. For bullet lists, do you adjust the indents by hand!? It's much easier to use the PowerPoint function!! 17 #E15101

19. 9. Tables Use the “Table” function in PowerPoint for tables. Consider legibility when adjusting table borders, background colors, and character placement. Tables No.NameQtyUnit PriceTotal 1Product A1$100 2Product B3$300$900 3Product C5$500$2,500 4Product D7$700$4,900 5Product E9$900$8,100 Total$16,500 Border Thickness 0.5pt Border Color Achromatic Color Center item numbers Left-align names Right-align numbers 18 #E15101

20. 10. Supplementary Explanation / Notes Set the font size to “8pt”. It is also possible to write supplementary explanation and notes in the footer as exceptions. Use the accent color as necessary in the notes. ＊ Here is a supplementary explanation. Use the font size of "8pt." ＊ It is also fine to change the color of notes. Supplementary Explanation / Notes 19 #E15101

21. 11. Sub-Content / 12. Bullets Use the achromatic sub-color for the background. Reduce contrast to lower the priority of the information and add reference information. Also use bullets to effectively utilize a small space. * This area is used to list sub-content. * To list information of a lower level than the main information in the presentation, make the background color a light gray to reduce contrast. * Use a “*” for the bullet. Sub-Content Bullets 20 #E15101

22. Set the background color to plain white. List the title and CI (Corporate identity, logo, contributor) in the center. 13. Cover Page 21 DESIGN TEMPLATES TO IMPROVE THE QUALITY AND PRODUCTIVITY OF POWERPOINT #E15101

23. Design Templates TO IMPROVE THE QUALITY AND PRODUCTIVITY OF POWERPOINT 14. Table of Contents Fill 1/5th of the background with the main color to indicate that it is different from the normal slides. 1.Page Settings 2.Color 3.Margins (Header/Footer) 4.Grid and Guides 5.Guide Position 6.Text (Body) 7.Headings 8.Bullet Lists 9.Tables 10.Supplementary Explanation /Notes 11.Sub-Content 12.Bullets 13.Cover Page 14.Table of Contents 22 #E15101

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25. ＊ Using the content of this file for commercial mass redistribution (recording to CD or DVD, posting on web sites, etc.) may be subject to terms of use. If you are considering redistribution, please contact info@design4u.jp. Download “.PPTX” version of this document: ≫ http://ppt.design4u.jp/template/http://ppt.design4u.jp/template/ I also have many other design techniques to help make presentation materials clear: ≫ http://ppt.design4u.jp/ 24 #E15101