1. Advanced Microsoft Word Session 5: Using Word with Other Programs Rich Malloy Greenwich Continuing Education

2. Word Is Great for: Letters Letters Memos Memos Reports Reports Simple publications Simple publications But – it doesn't do everything But – it doesn't do everything

3. Excel Is Better at: Large Tables Large Tables Calculations Calculations Charts Charts

4. Outlook & Internet Explorer Outlook is better for email Outlook is better for email Internet Explorer is better for Web browsing Internet Explorer is better for Web browsing

5. Application Interactions Microsoft Office applications work well together Microsoft Office applications work well together Items can be copied from one application to another Items can be copied from one application to another Outlook can use Word as an editor Outlook can use Word as an editor Note: Older computers may be overtaxed Note: Older computers may be overtaxed

6. Copying Data Among Apps From Word to Excel and back From Word to Excel and back From Word to Internet Explorer and back From Word to Internet Explorer and back From Word to Outlook and back From Word to Outlook and back From Word to Access and back From Word to Access and back

7. To Link or Not Linked Data Two views of data Two views of data Changes to one are reflected in other Changes to one are reflected in other Only one copy of data Only one copy of data Linked file must accompany document Linked file must accompany document Non-Linked Data Two views of data Two views of data Changes to one not reflected in other Changes to one not reflected in other Two copies of data exist Two copies of data exist Original file and document can be separated Original file and document can be separated

8. Embedded Objects You can insert parts of an Excel workbook into a Word document You can insert parts of an Excel workbook into a Word document Called objects Called objects Objects have all the capabilities of their parent application Objects have all the capabilities of their parent application

9. Copy & Paste Vs. Embedding Copy & Paste Once data is pasted into Word, you cannot modify it Once data is pasted into Word, you cannot modify it Can be linked or not Can be linked or not Embedded Objects After data is embedded, you can still modify it After data is embedded, you can still modify it Can be linked or not Can be linked or not